I do this work for a living and have sat through many sessions with the Program Managers from various embassies and CPC Mississauga, Sydney and Vegreville while they instruct lawyers and consultants about how to organize and submit applications. The instructions I gave are THEIR instructions to legal representatives. And yes, some applications are WRONG. At the recent Canadian Immigration Bar Association conference held in Kelowna, the PM from CPC Mississauga (when discussing this issue) was talking about a recent file they had received that had two boxes full of paper. This was TOO much and they were very unhappy with it. They also discussed how things get LOST because papers get stuck in folders or envelopes or get mixed up when removing staples and sticky notes and little flags and when a paper is found days later it's almost impossible for them to match them up with the appropriate application. The volume of mail they receive every week is massive.
And you are wrong that every application has their own VO to process it. Every application FIRST goes to CPC Mississauga or CPC Vegreville for assessment of sponsorship. That's where they are reorganized. So the VO never sees the way someone originally organized an application. When it reaches the visa office it goes to data entry first. Then to storage, then to the paper screen officer, then recommendations given/instructions made, then back to storage, then checked on the BF date by admin staff to follow up on recommendations/instructions, then if a decision is recommended or further instructions required, forwarded to a VO for a review and either a decision or an interview, then back to storage, and then assigned to a VO on the morning of the interview, then decision entered or stored until the VO gets to it, then to the program manager or senior officer for review of the decision.
I am also trying to help people with how to organize their applications appropriately and get quicker processing and decisions. I've been doing that on this forum for over 4 years. You can read my posts and judge my advice for yourself but I think you will see that I have an idea of what actually happens in this process.
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