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OLD IN PROCESS VS NEW IN PROCESS ON ECAS EXPLAINED

SAID MISKIN

Full Member
Apr 17, 2015
35
0
Job Offer........
Pre-Assessed..
Dear Eagle,
Are you aware how long can it take the issuance of travel document with the help of IOM.
Because 4months from the day of the medical exam.
And 7months from the interview date.

The rest of the team - kindly give advice and comment if any meets like this.

Thanks,
 

Jini

Star Member
Sep 22, 2015
58
2
Category........
Visa Office......
NDVO
Job Offer........
Pre-Assessed..
App. Filed.......
July 09, 2015
AOR Received.
Aug 11, 2015
File Transfer...
Sep 15, 2015
Med's Request
Upfront Medical-June 25,2015
Med's Done....
Remedical-June 16, 2016
Interview........
No
Passport Req..
Aug 08, 2016
VISA ISSUED...
Aug 12, 2016
LANDED..........
Very Soon
Eagle333 said:
Non-routine cases take longer than routine case to be processed by CIC.
While every effort should be made to process high-priority cases expeditiously, it is recognized that there are circumstances where priority processing may legitimately be affected. While not exhaustive, the list below provides some examples of non-routine cases that may not be processed according to the six- Twelve months service standard..
Examples of non-routine cases:
 medical, security or criminal issues;
 suspected relationship or dissolution of convenience;
 misrepresentation of marital status at time of marriage;
 previous deportation;
 inability to support self and family members due to legal obligations or other reasons;
relationship of applicant to sponsor or applicant to other family members in doubt;( interview required)
 marital status of family member suspect;
 sponsor under investigation for violation of IRPA; or
outstanding criminal charge against sponsor.
Since you know that you will go through interview you do realised that your case is a non-routine case. Just to let you know CIC has two ways to classified cases, Routine cases and Non-routine ones. I guess you know where I am going. Good cases and bad cases. My citizenship case was a routine case and I got my Citizenship in 11 months but there are people who have Non-routine cases CIC took 2-3 years to finalised their Citizenship cases. It is the same thing with Family Class Sponsorship application. Since you know that your file is a non-routine case you do realised the outcome of it? If you have any other question pleased fell free to ask.

Enjoy your week-end
Hey Eagle,
I totally agree with you for the Routine and Non-routine processing time difference. Mine citizenship was done within 7-8 months whereas CIC say normal processing time of 24 months.

one thing that concern me for spousal sponsorship is lot of applicant getting re-medical request even for routine cases. After the re-medical they get PPR and DM soon. Then what's the purpose of having upfront medical?
As per CIC website upfront medical is recommended for faster processing.

if you could please share your knowledge and ideas on this :)
 

Jini

Star Member
Sep 22, 2015
58
2
Category........
Visa Office......
NDVO
Job Offer........
Pre-Assessed..
App. Filed.......
July 09, 2015
AOR Received.
Aug 11, 2015
File Transfer...
Sep 15, 2015
Med's Request
Upfront Medical-June 25,2015
Med's Done....
Remedical-June 16, 2016
Interview........
No
Passport Req..
Aug 08, 2016
VISA ISSUED...
Aug 12, 2016
LANDED..........
Very Soon
Eagle333 said:
POST OF THE WEEK

GLOBAL CASE MANAGEMENT SYSTEMS



Good day my friends,

I would like to do a new post about GCMS notes since I have been commending to some of you to request them for a better understanding of your files.


WHAT ARE THE IMPORTANCE OF GCMS NOTES?

GCMS Notes will provide information like:

•The date your application was received
•Whether your processing has started
•Date your processing was started or is likely to be
•Initial assessment of your file for the first time.
•How important factors like your proofs of genuine relationship were assessed.
•Concerns/ reservations that the officer may have regarding above.
•Verifications made or likely to be made on your supporting documents
•If your interview is likely to be scheduled.
•Possible issues to be addressed (and thus expected questions);
•Likely next processing steps.

Since 2011/2012, Immigration offices are using a more integrated version of such database called ‘Global Case Management System’ (GCMS).

The information you get from GCMS is not the same information as that available on “e-client” but a very detailed record of your file. Apart from information submitted in the Application Forms, the records contain comments or notes made by the Immigration officer on the file. This information is valuable as it provides
an insight into how a particular application is being viewed by the immigration department, and the issues that they consider important in decision-making. This helps the applicant on ways to make a more favourable presentation and address a possible difficulty in the Application, before a decision is made since these are the Notes from the Immigration file. NB: The request of GCMS doesn’t influence the processing of an ongoing
application in any manner.

Workflow Management

The GCMS manages the 'workflow' in most visa officers through the 'bring forward' system. Each GCMS file is allocated with three pieces of key information :

•a code to indicate the current location of the file
•a code to indicate what will happen next to the file
•a code to indicate when this action is scheduled to happen

Visa officers log into GCMS on a daily basis like you do in your email address or your computer and GCMS provides a list of tasks that need to be completed.

What is GCMS?

GCMS is short for 'General Case management Systems', which is the name of the computer system used by Citizenship & Immigration Canada to process applications in overseas offices and inside Canada, such as permanent resident, work permit, study visas, Citizenship...

When an immigration application arrives at the visa office, the immigration officers create a GCMS file. It is the GCMS file number that is printed on an Acknowledgement of Receipt ('AOR'). The GCMS file number is normally the letter "B" followed by 9 digits, e.g. "B 123 456 789", although for a study permit, it will begin with an 'S' and for a visitor visa application it will begin with a 'V'.

Checking Your Application Status

If you feel that there has been an unusually long time since you last heard from the visa office, you might want to get your GCMS file to understand what the current status of your application is.

Sometimes delays are caused by heavy backlog at the visa office and, although frustrating, checking your GCMS file at least provides reassurance that the application is on track, however slow the processing.

I hope this post will help you make decision to order your GCMS.

Good Luck
extension to above topic
a quick reference that I found and thought might be helpful to all
https://drive.google.com/file/d/0BwUU_hcS1a77Wk1PZzM5cWVxR2s/view
https://drive.google.com/file/d/0BwUU_hcS1a77NkRPZ2o4d1YzekE/view
https://drive.google.com/file/d/0BwUU_hcS1a77VmFzNWxnZGM5TkU/view
 

Eagle333

Hero Member
Mar 30, 2013
965
247
124
Edmonton Canada
Job Offer........
Pre-Assessed..
SAID MISKIN said:
Dear Eagle,
Are you aware how long can it take the issuance of travel document with the help of IOM.
Because 4months from the day of the medical exam.
And 7months from the interview date.

The rest of the team - kindly give advice and comment if any meets like this.

Thanks,

Hi SAID MISKIN,

I am not aware how long it takes. But I will probably find out late tonight and respond to you later.
 

SAID MISKIN

Full Member
Apr 17, 2015
35
0
Job Offer........
Pre-Assessed..
Dear Eagle,
Your support and effort is always appreciated so much.

i am so curious to your respond and waiting


Eagle333 said:
Hi SAID MISKIN,

I am not aware how long it takes. But I will probably find out late tonight and respond to you later.
 

Eagle333

Hero Member
Mar 30, 2013
965
247
124
Edmonton Canada
Job Offer........
Pre-Assessed..
Jini said:
Hey Eagle,
I totally agree with you for the Routine and Non-routine processing time difference. Mine citizenship was done within 7-8 months whereas CIC say normal processing time of 24 months.

one thing that concern me for spousal sponsorship is lot of applicant getting re-medical request even for routine cases. After the re-medical they get PPR and DM soon. Then what's the purpose of having upfront medical?
As per CIC website upfront medical is recommended for faster processing.

if you could please share your knowledge and ideas on this :)

I will post some of the medical issues can make an application to become non routine

According the Regulations, before concluding whether a foreign national's health condition is likely to be a danger to public health or public safety, a medical officer who is assessing the foreign national's health condition shall consider any report made by a health practitioner or medical laboratory with respect to the foreign national, and:

For Public Health: the communicability of any disease that the foreign national is affected by or carries; and the impact that the disease could have on other persons living in Canada.
For Public Safety: the risk of a sudden incapacity or of unpredictable or violent behaviour of the foreign national that would create a danger to the health or safety of persons living in Canada.


5.3. Family members of foreign nationals
Foreign nationals sometimes have family members who will not go to Canada. With very few exceptions, these family members must also undergo examinations. The exceptions are listed in
R30(2).

5.19. Medical requirements
Members of the family class are medically inadmissible if they or their family members are likely to be a danger to public health or to public safety or if their admission might reasonably be expected to cause excessive demands on health or social services [A38(1)]. See Exceptions to medical inadmissibility, Section 5.20 below.

5.20. Exceptions to medical inadmissibility
A38(2)(a) states that spouses, common-law partners and dependent children who are members of the family class are not inadmissible even if they have a medical condition that will result in excessive demand to health or social services.

9. Procedure: Length of time that overseas medical results are valid
Medical results for applicants who pass a medical and who are not subject to surveillance are valid for twelve months from the examination date or the date of the x-ray, whichever date is earlier. If processing of the application is not completed in time, a new examination must be requested. In exceptional circumstances, an extension of the medical validity may be requested from the regional medical office. Only CIC medical personnel may grant extensions. There is no expiry date of medical validity for applicants who are inadmissible.


10. Procedure: Medical surveillance
A medical profile will indicate if surveillance by public health officials is required. If the surveillance code is S1, no surveillance is necessary. If the code is S2, surveillance is necessary. There should be a further breakdown of the code:

• S2.02 (inactive tuberculosis);
• S2.04 (treated positive syphilis serology).
• If medical surveillance is required, visa offices must do the following:
• issue a Medical Surveillance Undertaking IMM 0535B to the applicant;
• issue a Medical Surveillance Handout appropriate to the condition (see Appendix B) ;


12. Procedure: Process for HIV positive cases
All foreign nationals who are HIV positive and who are issued foreign national visas for Canada must be issued a copy of the Health Follow-up Handout.

I don't think re-medical will make someone's file non-routine if and only if they don't have issues which mentioned above because it will take more time for the officials to make a quick decision on PR application.
 

Eagle333

Hero Member
Mar 30, 2013
965
247
124
Edmonton Canada
Job Offer........
Pre-Assessed..
SAID MISKIN said:
Dear Eagle,
Your support and effort is always appreciated so much.

i am so curious to your respond and waiting
SAID MISKIN I tried to do my research on how long it takes to receive travel insurance with IOM. I am sorry that I did not find any information to your request. I did not want to comment on thing I don't have a lot of knowledge on. Anyone who can help our friend with his question?

Good Luck
 

mohammedessam

Hero Member
Oct 31, 2010
448
109
Category........
Visa Office......
Abu Dhabi
Job Offer........
Pre-Assessed..
App. Filed.......
20-Apr-2015
Doc's Request.
16-Nov-2015
AOR Received.
13-May-2015
File Transfer...
06-Jul-2015
Med's Done....
10-Oct-2015
Hello Eagle333
I have applied to sponsor my wife on April 2015 and this is what we currently have on her ecas

We received your application for permanent residence on April 23, 2015.
We started processing your application on July 13, 2015.
Medical results have been received.

Her application changed to in process on October 9, 2015

I have requested the GCMS notes last week and waiting for them

Her application is being processed at Abu Dhabi Visa office
What do you think about her timline?
How long more will it take them to finish processing her file.
Is she on the old or new system?

Thanks for you help....
 

Eagle333

Hero Member
Mar 30, 2013
965
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124
Edmonton Canada
Job Offer........
Pre-Assessed..
mohammedessam said:
Hello Eagle333
I have applied to sponsor my wife on April 2015 and this is what we currently have on her ecas

We received your application for permanent residence on April 23, 2015.
We started processing your application on July 13, 2015.
Medical results have been received.

Her application changed to in process on October 9, 2015

I have requested the GCMS notes last week and waiting for them

Her application is being processed at Abu Dhabi Visa office
What do you think about her timline?
How long more will it take them to finish processing her file.

Thanks for you help....
Hi mohammedessam,

On one hand, your wife's application went in process in July so from July to August, September and October that is 3 months by the time you get her file it will be almost 4 months I believe you will get good chunk of information in there. You will find the initial review note which will described the overall state of your eligibility and medicals. Anything concerning Security/Criminality might not be visible at the moment. You could be lucky to see Criminality pass since it does not take that long as security. On the other hand, It shall be fair to say that your wife's file will need a little bit of time to be finalised I would say 12 months the earliest or 14M the latest. If Abu Dhabi does not have supper heavy backlog expect everything to done around 11, 12, 13 or 14 months.

Good Luck
 

AsWeWait

Star Member
Oct 26, 2015
56
0
Ontario, Canada
Category........
Visa Office......
London Visa Office
Job Offer........
Pre-Assessed..
App. Filed.......
28-11-2014
Doc's Request.
No
AOR Received.
21-02-2015
File Transfer...
23-02-2015
Med's Request
09-10-2015
Med's Done....
21-10-2015
Interview........
No
Passport Req..
13-11-2015
VISA ISSUED...
15-12-2015
LANDED..........
08-07-2016
Eagle333 said:
POST OF THE WEEK

GLOBAL CASE MANAGEMENT SYSTEMS



Good day my friends,

I would like to do a new post about GCMS notes since I have been commending to some of you to request them for a better understanding of your files.


WHAT ARE THE IMPORTANCE OF GCMS NOTES?

GCMS Notes will provide information like:
.....
Good Luck
Eagle333, you are an excellent source of information, and I have been following your posts for the past year.
I just ordered my GCMS notes (hopefully properly) and your post does an excellent job of explaining, on what I should expect to see.

I'll just toss in my timeline for others to see and compare.

Case: Husband sponsoring wife from Pakistan;

October 15, 2014: Upfront medical done
December 02, 2014: Application received by the Mississauga Office
February 21, 2015: Email notification of "Application Received" - Process started
February 23, 2015: Decision made - Eligible to sponsor and forwarded to London Visa Office
February 25, 2015: Application received by the London Visa Office
March 05, 2015: Started processing application at LVO
August 21, 2015: Medical expiration notice received - Expires on October 15
September 04, 2015: Original documents returned to me - (probably when it changed to IP)
October 21, 2015: Re-medical done (no correspondence from LVO)
October 24, 2015: GCMS Notes ordered

October 26, 2015: Waiting for the notes and to see if they update the status on Tuesday lol.

Thanks!
 

Eagle333

Hero Member
Mar 30, 2013
965
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124
Edmonton Canada
Job Offer........
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AsWeWait said:
Eagle333, you are an excellent source of information, and I have been following your posts for the past year.
I just ordered my GCMS notes (hopefully properly) and your post does an excellent job of explaining, on what I should expect to see.

I'll just toss in my timeline for others to see and compare.

Case: Husband sponsoring wife from Pakistan;

October 15, 2014: Upfront medical done
December 02, 2014: Application received by the Mississauga Office
February 21, 2015: Email notification of "Application Received" - Process started
February 23, 2015: Decision made - Eligible to sponsor and forwarded to London Visa Office
February 25, 2015: Application received by the London Visa Office
March 05, 2015: Started processing application at LVO
August 21, 2015: Medical expiration notice received - Expires on October 15
September 04, 2015: Original documents returned to me - (probably when it changed to IP)
October 21, 2015: Re-medical done (no correspondence from LVO)
October 24, 2015: GCMS Notes ordered

October 26, 2015: Waiting for the notes and to see if they update the status on Tuesday lol.

Thanks!
What an incredible timeline AsWeWait!


I can see DM looming around your file AsWeWait. As I seat down examining your timeline first of all thanks for following me since last year. I first joined this forum in 2013 when I was sponsoring my spouse. Your file is almost at the end and it is probably waiting the final review. There are solid signs testifying that you are almost there.

1. If you did get interview it is a good indication that your file is healthy
2. They did not request additional documents from you I guess?
3. Your timeline has slightly gone beyond 12 months standard time ( Nothing Wrong so far)
4. Returning of original docs is a very good sign meaning they are done and don't need them anymore
5. Request for re-medical it is a sign that your visa will bear the expiry date of your new medical

Just those 5 things I mentioned confirmed to us that anything can happen anytime from now and expect DM within 1-4 weeks. Your GCMS will have so much information for you to digest lol.

Congratulation!!!
 

SAID MISKIN

Full Member
Apr 17, 2015
35
0
Job Offer........
Pre-Assessed..
Thank you so much again dear EAGLE.

i am wondering that my case goes from Oct 2010 up to now which is around 5years or 60months.
While some cases is being processed faster, My friend eagle do you think that is some thing to worry about.

Regards
Said
Eagle333 said:
SAID MISKIN I tried to do my research on how long it takes to receive travel insurance with IOM. I am sorry that I did not find any information to your request. I did not want to comment on thing I don't have a lot of knowledge on. Anyone who can help our friend with his question?

Good Luck
 

Eagle333

Hero Member
Mar 30, 2013
965
247
124
Edmonton Canada
Job Offer........
Pre-Assessed..
SAID MISKIN said:
Thank you so much again dear EAGLE.

i am wondering that my case goes from Oct 2010 up to now which is around 5years or 60months.
While some cases is being processed faster, My friend eagle do you think that is some thing to worry about.

Regards
Said
Welcome back SAID MISKIN,

Which category did you apply under? 5 years is too much.
 

CharisseyB

Star Member
Apr 21, 2015
157
2
Category........
Visa Office......
Ottawa
Job Offer........
Pre-Assessed..
App. Filed.......
07-04-2015
Doc's Request.
09-22-2015
AOR Received.
05-05-2015 Sponsorship Approval
File Transfer...
12-05-2015 Mississauga to Ottawa
Med's Done....
31-07-2015
Interview........
N/A
Passport Req..
N/A
VISA ISSUED...
DM 07-02-2016
LANDED..........
Possibly APRIL 2016
I need your help guys! Anyone, please anyone for advise!!! :-\ :-\ :-\

cic sent us a letter today and this is what it says:
Dear ______________:

This is in reference to your application for permanent residence in Canada.

In order for us to continue the processing of your application, we require the following documents:

Ø Additional Family Info IMM5406: A separate and newly completed Additional Family Information form (IMM5406) bearing original signatures Please provide a separate and newly completed Additional Family Information form (IMM 5406) bearing an original signature and a complete description of Section B children information.
Birth registration/certificate: Birth registration/certificate Please provide a copy of your children Brandon, Elijah and Saniyah Birth certificate.

They are not his kids.... it is the nephews and niece. My heart is just sinking right now and I really don’t know what to do. I have been so stressed I think I’m gonna loose it! :'( :'( :'(
 

SAID MISKIN

Full Member
Apr 17, 2015
35
0
Job Offer........
Pre-Assessed..
Thanks Dear Eagle,

I am under Private sponsorship Refugee, On the other hand my ecas has been showing the below for long time and again changed:

1. We received your application for permanent residence on October, 2010
2. We started processing your application on February, 2011.

on February 2015 the timeline changed to the below:


1. We received your application for permanent residence on October, 2010
2. We started processing your application on February, 2015.
3. We sent you a letter on February, 2015
4. Interview scheduled for March, 2015

on June 2015, my timeline has been updated to:
5. We sent you medical instructions on June, 2015

on October 14th my timelines was added to another line (line 6)
6. Medical results have been received.


Did you see any one with 6lines of timeline in the ECAS before.


Eagle333 said:
Welcome back SAID MISKIN,

Which category did you apply under? 5 years is too much.