For the rejection they dont send any email..they send the file directly with a cover letter stating the rejection reason.....
And for the process flow:
Significance of ECAS Status and Process of PR Application for FSW Applicants
Completeness Check
1. They received couriers and do a initial documentation check for completeness and compliance of the application.
2. Check if the applications forms are all completely filled, payments are ok, all required documentation are enclosed.
3. Check if we have valid 1 year experience in the claimed NOC(a part of the 29 occupations list)
4. Check the CAP has been reached for that NOC yet.
5. They accept the payments as submitted with application and that's the last stage of the completeness check.
6. If the application passes the completeness check, it's put in the queue for the Eligibility Review. If not they send the application
back stating the reason for return.
Eligibility Review
1. During the Eligibility Review, they check and award points for the following 6 selection factors
Education
Work Experience
Age
Language Proficiency
Adaptability
Arranged Employment
2. In addition to these 6 factors, they check for the proof of funds as per the guidelines. They also do the background check for the above at this point before awarding points( they confirm the job duties comply with requirements for that particular NOC and that experience documents are satisfactory.
Positive Final Determination of Eligibility for Processing
1.If the applicant gets 67 points or more, then his/her application will be transferred to the visa office identified by the applicant on the IMM 0008 form for a Final Selection Decision. CIO will send out an email confirming this which will indicate a Positive Final Determination of Eligibility for Processing. If the applicant fails Eligibility Review, again CIO sends and email out to confirm the reasons for the same, and that they are initiating a refund of the processing fee.
2. Once an applicant receives a Positive Final Determination of Eligibility for Processing from the CIO, applicant will be able to check the ECAS Status of their application. We can use the application number/UCI Number/Payment receipt number, all of which we can get form the email that CIO sends out, to check the ECAS status.
At this Point you cans access your ECAS
IN Process>>>>>>>>>
<<<<<<<<<<<<<<<<We received your Application on xxxxxxxxxx
Final Selection Decision at VO
Determination of Eligibility through Verification
1. Once the file reaches the Visa Offices they are queued up for processing. Once the file move to the table, AOR might be sent out to confirm receipt of application at the VO and the Background checks and documentation checks are initiated for the application.
Interview Queue
The VO may render a decision that, upon review of the application and supporting documents, the applicant is not required to
attend a Personal Selection Interview.If a Personal Selection Interview is required, the application will be placed in queue to await
an interview date. Your interview will not schedule at this time.
An Interview Waiver
Within the correspondence of the interview waiver the VO may also request that further documentation be submitted. The
submission of PCC, updated forms, RPRF, Medical (In India PP request is also club with these docs).
Refusal of the application
Upon the initial review of the application, the immigration officer may decide that the documents submitted do not establish the
level of qualification required by Canadian Immigration. And may be during the background check Work experience or educational
documents was not verified.
Selection Interview
1. The VO is entitled to request that an applicant attend a Personal Selection Interview if he/she has concerns regarding any or all of
the following:
Authenticity of the documents submitted
Truthful and total completion of the forms
Verification of the information entered on the forms
Clarification of the specific information provided to Immigration Canada
Note: The VO will not conduct and Interviews to assess language ability.
Under the new regulations, selection standards are more objective and clearly defined. It is expected that in most cases visa officers will be able to make a decision to approve or refuse an application based on the documentation provided by the applicant without a election interview. However, in some cases, an interview may be necessary for a number of reasons. Especially, if you do not meet the pass mark in effect and are applying under “Substitute Evaluation”, you are more likely to be called in for an interview to decide if there are reasonable grounds to exercise positive discretion
Purpose of Interview
If required, a selection interview would be conducted for several reasons:
To verify the validity and truthfulness of certain information provided on the forms and documentation submitted with the
application.
To clarify any specific information and inconsistencies.
To clarify certain issues as regards to the background of the applicant and/or his/her dependents.
To verify that the applicant possesses the necessary funds to settle in Canada.
To confirm that the applicant is not inadmissible on security grounds.
To verify if there are sufficient grounds to use positive discretion, if the applicant's point total is below the current pass mark.
Under the new regulations, visa officers will no longer conduct interviews to assess an applicant's language proficiency or personal
suitability for immigration purposes.
Interview Waivers
At their discretion, visa officers may approve an application for permanent residence in Canada without holding a selection interview. An interview waiver will significantly expedite the processing of the application. Usually, well-prepared applications, which are complete in every detail will increase the chances of an interview waiver.
When assessing an application under the Skilled Worker category, visa officers will consider several factors before granting an interview waiver such as:
Quality and completeness of the application forms and documents
Proof of the applicant's English and/or French language ability
The applicant's educational qualifications
The applicant's professional qualifications such as quality of his/her educational background and work experience
The applicant's potential for adaptability, resourcefulness and motivation to successfully establish himself/herself in Canada
The applicant's overall integrity and credibility
Nevertheless, a selection interview may occasionally be required for even highly qualified applicants, as Citizenship and Immigration Canada (CIC) officials randomly select such applicants to test the accuracy of their interview-waiving criteria for quality assurance purposes.
Rarely, it is also possible that after an interview waiver has been granted, the visa officer may change his/her mind and require the applicant to come to the selection interview or vice versa.
Discretion of the Visa Officer
I. Positive Discretion
The visa officer can use his/her discretionary power to approve an application under the “Substitute Evaluation” provisions of the new regulations if the visa officer feels that the applicant is likely to become economically established in Canada or the applicant's point total is not a sufficient indicator of whether or not the applicant may become economically established in Canada.
II. Negative Discretion
Similarly, the new regulations also make it possible for the visa officer to refuse an application regardless of the applicant's point total where the visa officer is of the opinion that the applicant does not have the ability to economically establish himself/herself in Canada.
If the applicant pass the interview and got Positive selection decision from VO we can read following line on our ECAS
>>>>>>>>>>In Process
<<<<<<<<<<<<<<<<<<<<< We Started Processing you application on XXXXXXXXx
Upon completion of the interview, the applicant will be required to pass both the Medical and Security requirements. The immigration officer may also request that further documentation be submitted as had been requested at the interview. As a general and standard time A Permanent Resident Visa can be issued within 12 weeks, from the date of receipt of the last documents at the processing Post.
Medical Request
At this stage we receive Medical instruction + Add docs +PCC + RPRF(+ In India PP request as well). All applicants as well as all dependents (accompanying or not) will be required to pass the medical requirement. The Medical examination requirement is mandatory and serves the following purpose.
To protect the health of Canadian.
To protect the safety of Canadian.
To reduce and prevent excessive demand on Canada's health and social services.
Note: The medical report is valid for one year from the date of completion.
Security Clearance
Each applicant over the age of 18 is required to pass the security requirement. All applicants must prove that they are not a threat to the safety of Canadian Society. Applicants provide this information through Police Clearances which the applicant must obtain directly and by passing the background clearance which the immigration authorities obtain on behalf of the applicant.
After receiving Medical results by Regional Medical, they enter into GCMS 4.0 system, after that Otawa, Canada Check the medical results if they don't satisfy they email to applicant for further test, if they satisfy and approve the results they generate the following line of ECAS.
>>>>>>>>>>>>>>>>>>>>> In Process
<<<<<<<<<<<<<<<<<<<<<<<<<<<<<<< Medical Results Have Been Received
It means that your medical results approved and seconded by Ottawa, Canada, and you are 90% approved at this stage and your Passport request is on the way.
Final Approval from VO
The last stage of the application is the issuance of the Permanent Resident Visa.
Passport request:
Once the immigration authorities are ready to issue the Visa, applicant will be required to submit their original passport for Visa Stamping. Original Passport must be submitted for the Principal applicant as well as each accompanying family members. Each passport will need to be valid for at least 12 months and have minimum of 2 pages per visa.
Validity:
Each Permanent Resident Visa is valid for 1 year from the date of the Medical exam or until the expiration of the passport. The Validity of the PR visa from the date of medical exam refers to the first exam completed (either principal applicant or dependent). The principal applicant and each accompanying dependent must make their official landing in Canada before the PR visa expires. Failure to land before the expiration of your visa will void the visa and will then result in the necessity of a new application. The validity date of the Visa cannot be extended.
At this stage we can read the following Final change on your ECAS
>>>>>>>>>>>>>>>>>>>>>>>>> Decision Made
<<<<<<<<<<<<<<<<<<<<<<<<<<< A decision has been made on your application
Refusal of Application
Applicants can be refused at anytime during the process of the application, for any of the following reasons:
Proof of Language skills
Criminal issues (have criminal record in any country)
Security(failed background checks)
Medical (failed medical exam)
Financial reasons (have less than the minimum settlement funds
Misrepresentation(failed to be truthful during the application or omitted information)
Non-compliance(failed to provide any requested information/ documents the immigration officer requested or failed to attend a
Personal Selection Interview)
Inadmissible family members (the above reasons for any family member indicated as dependent on the application form)
