Hi,
Please go through the following mail and get back to me if you have any questions.
General Information:
1) Go to the university as early as possible. The transcripts office is open from 9 AM to 6 PM. The office is always busy so expect to wait in a queue ( Sorry about this brother).
2) The entrance to this is before the Anna University bus stop when coming from Saidapet/Raj Bhavan side. There is a Sugarcane juice guy just next to the entrance and you will also see the board for the Canara bank ATM. As soon as you enter there is a temple to the left and just a little further down is the white building. You have to go to the transcripts section which is a small office behind this building.
3) The photocopy shop inside the campus is located behind the main canteen. PLEASE DO NOT USE THIS OPTION BECAUSE IT IS FAR OFF FROM THE TRANSCRIPTS OFFICE AND IS ALWAYS VERY CROWDED.
4) Please have 3 sets of photocopies for all the documents as mentioned below. If I photocopy all documents from here and then send it, it’s going to cost too much for the courier. So, I’ll credit the money to your account, please take the photocopies.
5) Remember, soon after you take the DD, make photocopies of it. Also, you would need to write the application number, register number and name on the back of the passport size photos.
6) While filling the application form, please tell them that this request for transcript is being made for the purpose of Canadian immigration.
7) Please note that the university will take one week to deliver the transcripts.
Hope you got an idea of what the process is like. Now, I will walk you through, step-by-step on what to do and what to expect.
Before you go to the University :
1) Please ensure you have the following documents.
• Degree Certificate – Original + Photocopies of front and back [4 copies]
• Provisional Certificate – Original + Photocopies of both front and back[4 copies]
• Consolidated Mark sheet – Original + Photocopies of both front and back[4 copies]
• Transfer Certificate – Original + Photocopies [3 copies]
• 10th, +2 Certificate – Original + Photocopies [3 copies each]
• My Passport – Photocopy [3 copies]
• Your ID Proof – Original and Photocopy [2 copies]
• The authorization letter given by me – Original
• 3 Demand Drafts {DD} – [First DD for Rs.500, the second one for Rs.200 and the third one for Rs.200] Original + Photocopies. The Demand Drafts must be taken in the name of
“The Controller of Examinations, Anna University, Chennai – 25” . You must write my name, registration number on the back of all the DDs.
• 2 letters (One to request Anna University to release the transcripts to WES and fill the “Academic Records Request form” for WES and the second one is a letter to WES “Non-issuance of transcripts for semester-wise mark sheets”). – Now, I will ensure that the letters that I provide are accurate and perfect. In a rare scenario where the official asks to change the letter, tell him that you are doing this on my behalf and I live very far away and this is urgent. If that doesn’t work, I’ll resend the letters through post.
• Passport Size Photos – 2 photos (Write my name and registration number on the back of both the photos)
• Academic Records Request form by WES – 3 filled in copies
• Full Scale Envelopes – 2 (Write my name and registration number on the BACK OF ONE ENVELOPE ONLY)
On the way to the university:
• Be careful and look where you are going (not somewhere else
)
• Be relaxed and have a peaceful mind.
• Please follow the directions mentioned above to reach the transcripts office!
After you go to the University:
• Please remember that people who have got the transcripts before have claimed that the officials in this division are very arrogant not helpful. It is important not to lose your cool otherwise it is going to delay the process. It is also highly essential that you understand what you are doing and what they are asking. Please clear any doubts that you may have with me BEFORE you go to the transcripts office.
• Please wait in the queue and talk to the official at the window. He’ll ask you for the original documents first. Show him the ORIGINALS of Degree Certificate, Provisional Certificate and the consolidated mark sheet.
• After this, he’ll give you an application form that reads “Application for the issue of transcripts”. You will see an Application Number on the top right corner of the form (Appl. No: ). Please note this application number down for your reference. This is the only proof that you will have.
• Please write the application number on the back of the following documents :
All the 3 Demand Drafts
My passport Size Photos
The full scale envelope
• Please tell the official that you would need them to I) Complete, Sign and place a seal on the WES “Academic Records Request Form” and II) Sign and Seal the “Non-issuance of Semester-wise mark sheets” letter.
• After this, hand over the ORIGINAL Degree Certificate/Provisional Certificate AND the Consolidated Mark sheet along with the other documents mentioned above to the official.
• Please confirm with the official if you have given all the documents [Transfer Certificate, 2 request letters, WES Academic Records Request form, 3 photo copies of degree/provisional certificates, 3 photo copies of consolidated mark sheet, photos, DDs].
• Kindly request the official to “Place all the transcripts, “Academic Records Request Form” and the “Non issuance of semester-wise mark sheets letter” in an official Anna University Envelope and PLACE A SEAL AND SIGN ON THE FLAP”.
• It is imperative that the official envelope is sealed and signed on the flap otherwise it will be INVALID. Please find the attachment on how the envelope should look when they give you back the transcripts.
While collecting back the transcripts and the original documents:
• Please make sure you have my authorization letter, my ID Proof and your ID proof to collect the transcripts and my original documents.
• Please collect the transcript envelope and check if it sealed and signed on the flap.
• Also, don’t forget to collect the original documents. .
After collection of transcripts:
• Please ensure that the transcript is available in the format earlier described. I am attaching a sheet with a illustration that shows how the envelope should be. Do not DO ANYTHING to the official transcript given by Anna University [other than writing my WES reference number on it]. Handle it very carefully; the seal on the flap must be intact. Tell that to the courier guy also.
• Get a big cloth/fiber-like envelope [The one in which we used to get our exam question papers] and a standard A-4 Envelope.
• In the standard A-4 Envelope, you must enclose the following :
A neat, legible copy of my degree certificate
A neat, legible copy of my provisional certificate
Cover letter with the subject “Need expanded last name in report”
The copy of my passport along with the cover letter
• Please remember to write the WES REFERENCE NUMBER of ALL the envelopes.
• Then, put the transcripts and the standard A-4 sized envelope inside the big cloth/fiber-like envelope. The final package [inside the large envelope] should contain the following :
The transcript envelope given by Anna University. [With WES reference number on it]. It must be strategically placed so that the flap remains intact and in good condition.
The regular A-4 Envelope containing the aforementioned documents with WES reference number mentioned on it]
• Please seal the big envelope tight.
• Please write the following postal address [on the big envelope] legibly.
WES Reference No: XXXXXXX
World Education Services
Attention: Documentation Center
2 Carlton Street, Suite 1400
Toronto, Ontario M5B 1J3
Canada
• Write the following address on the lower right of the envelope.
Mr. Rajkamal Mohanram
XXX
YYY
ZZZ
Pune – 0000000,
Maharashtra, India
• Choose a courier service wisely. It must be both safe and cost-efficient. Send the courier to WES.
• That’s it. Thanks a lot buddy!
NOTE:
If, at any time during the process, you have any doubts/clarifications, ask me. DO NOT ASSUME ANYTHING, it can have disastrous results. Just ASK!
Thanks for your time and help buddy! Really appreciate it!
