Latest CAIPS / GCMS notes forms and how to order?

[cocknbull]

Thanks again sir ! No I have not sent any Case Specific Enquiry (CSE) to the immigration office (Singapore Visa Office for my case). Only have been checking application status online on regualr intervals. Should you advise me to email them? waiting for your kind reply .......

Yes send them email and enquire about your status. No harm in it...Ask them when to hear further instructions from them....

 

[bdzahid]

Yes send them email and enquire about your status. No harm in it...Ask them when to hear further instructions from them....

Much appreciated ! will write them asap. Really thankful ......

 

[woodworker]

I wasted the day to transfer 25$ through western union,none of them are willing to accept the transfer.what to do now? relative option didn't work either,no response to the email sent to
atip-aiprp@cic.gc.ca Been a while since the request was sent

 

[cocknbull]

I wasted the day to transfer 25$ through western union,none of them are willing to accept the transfer.what to do now? relative option didn't work either,no response to the email sent to
atip-aiprp @ cic.gc.ca Been a while since the request was sent

If you emailed atip people you need to wait at least 30 days before you get GCMS notes. It can be lil more like 45 days but you definitely will get a response.

When did you apply for GCMS. Thanks

 

[woodworker]

If you emailed atip people you need to wait at least 30 days before you get GCMS notes. It can be lil more like 45 days but you definitely will get a response.

When did you apply for GCMS. Thanks

Thanks CockNbull. You are a life saver.It's been more than a week since my niece applied but said there was no confirmation or wheather the forms sent were okay or not.

 

[woodworker]

Plus am so mad at western Union people.Pathetic they are.

 

[cocknbull]

Thanks CockNbull. You are a life saver.It's been more than a week since my niece applied but said there was no confirmation or wheather the forms sent were okay or not.

When she sent an email she should have received automatic confirmation that they have received her email and will reply only if the query is in regards to access to information act etc. Other wise they never confirm. Just wait and see and don't order again by western union..Thanks


Here is the email you receive from them


(un message en français suit...)



Thank you for contacting the Access to Information and Privacy (ATIP) Division at the Department of Citizenship and Immigration Canada.



This email is to confirm receipt of your inquiry.



Please note that you will only receive a response from the ATIP-AIPRP mailbox if your inquiry is in regards to an Access to Information request, a Privacy request, or an ATIP-related matter.



If you are seeking information on citizenship or immigration programs, please contact the CIC National Call Center at 1-888-242-2100 or visit the CIC website: www.cic.gc.ca<http://www.cic.gc.ca>.





Thank you.

 

[Bigboss]

Helo guys
Good to read your threads in this forum
Really i enjoy it.

I have question to seniors:

Whats the functionality of CSE "Caips"?
I already send CSE in 20 of this month
Especially i did medical test on september fifth 2012 ." Now more than four months after the medical test"
"till now i didn't get PPR??,

 

[mitali]

Thanks CockNbull. You are a life saver.It's been more than a week since my niece applied but said there was no confirmation or wheather the forms sent were okay or not.

Ask your niece to check her "Spam mail" ...it might be sitting there.

Mitali

 

[sunnysport]

I'd like to collect many helpful informations from this thread into this post.
I hope it will help you guys, but please correct me if it's off-topic or I have misunderstanding(s).

If you are NOT present in Canada
See The first post, Reply #676 by Cocknbull and Reply #677 by Peterpan12.
Also, CAIPS codes can be viewed here : http://immigrationguides.com/index.php?option=content&task=view&id=203

If you are present in Canada

1. READ THE GUIDE
If you would like to order CAIPS / GCMS notes, see the CIC webpage;
http://www.cic.gc.ca/english/department/atip/index.asp - Access to information and privacy at CIC
http://www.cic.gc.ca/english/department/atip/requests-personal.asp - How to make a request under the Privacy Act


2. GATHER DOCUMENTS
2-1. APPLICATION FORM
IMM 5563 (01-2013) E - CIC's Access to Information and Personal Information Request Form (IMM 5563.pdf)
Please check the footer of the pdf file. If you can't find "IMM 5563 (01-2013) E" on the left side, the procedure of ordering GCMS notes threatens to be changed.

2-2. SUPPORTING DOCUMENTS YOU NEED TO ATTACH
* Proof that you are living in Canada ; A Copy of Work Permit, Drivers License, or Utility bill that has your address on it.

* IMM 5744 (11-2012) E (If applicable) - Consent for an Access to Information and Personal Information Request (IMM 5744.pdf); If you are making a request on behalf of someone else, you must include consent to release their information. It is recommended that you include consent for each individual listed in your file over the age of 18.


3. FILL THE IMM 5563
SECTION A - DETAILS OF REQUEST
(1) Privacy Act
(2) English/French/As is - Your choice
(3) E-mail - It's the fastest
(4) Yes/No - If you request the file including information of someone else (your spouse etc), select "No" and tick "Consent included" (you need to submit IMM 5744)

SECTION B - REQUESTER'S INFORMATION
(1) Yes - You also need to tick "Proof included"
(2) Public
(3) Your Family name
(4) Your Given name(s)
(5) Your Mailing Address
(6) Your Thelephone number include area code
(7) Your E-mail address

SECTION C - INFORMATION REQUESTED
(1) Your Family name - If your family name is NOT same as SECTION B
(2) Your Given name(s) - If your family name is NOT same as SECTION B
(3) Your Date of birth (YYYY-MM-DD)
(4) Select one of below, then, put your file number and/or your local Visa Office in the "File number and/or location:" field;
* "4A) Status of application" - Focuses on your pending application status.
* "4B) Reason for refusal" - Focuses on refusal reason.
* "4C) Electronic files" and "Immigration file : permanent residence" - Whole of the file.
* "4D) Physical files" and "Immigration file : permanent residence" - Many seniors adviced that select Electronic files instead of this.
Please note you CAN'T select "4A)" and "Immigration file : permanent residence" at the same time.

SECTION D - SIGNATURE AND DATE
Print all pages of your application form.
Read all of the statements in all sections carefully, sign and date in the spaces provided.


4. FILL THE IMM 5744 (If applicable)
Write your name, date of birth, your dependents' names and your declaration.

Print all pages of your application form(s).
Read all of the statements in all sections carefully, sign and date in the spaces provided.

e.g., Principal applicant and spouse are requesting their GCMS notes. They have 3 dependent children ages 17, 18 and 19 years old. In this case, they have to submit 3 copies of the IMM 5744. One signed by the Applicant and Spouse, and one each for the 18 and 19 year old children.


5. SEND THE DOCUMENTS
5-1. E-MAIL
You can send your scanned request form and supporting documents (in JPG, TIFF or PDF format) to ATIP-AIPRP @ cic.gc.ca.

5-2. REGULAR MAIL
You can send your request by regular mail to the following address ;
Access to Information and Privacy Division
Citizenship and Immigration Canada
Ottawa, Ontario
K1A 1L1


6. AFTER APPLYING
Basically, you will get GCMS notes in around 30 calendar days. There are some exceptions. See the http://www.cic.gc.ca/english/department/atip/time.asp.

It has to be 'RIGHT TO INFORMATION ACT' and NOT 'PRIVACY ACT' that needs to be ticked.

Please check http://www.cic.gc.ca/english/department/atip/requests-atip.asp

Sunny

 

[cocknbull]

It has to be 'RIGHT TO INFORMATION ACT' and NOT 'PRIVACY ACT' that needs to be ticked.

Please check http://www.cic.gc.ca/english/department/atip/requests-atip.asp

Sunny

Some one who is in Canada needs to tick "privacy act". Those who are outside Canada needs to tick "access to information act" and also need to pay $5 fees.

"Mysteaka" has rightly opined it...Thanks

 

[mysteaka]

It has to be 'RIGHT TO INFORMATION ACT' and NOT 'PRIVACY ACT' that needs to be ticked.

Please check http://www.cic.gc.ca/english/department/atip/requests-atip.asp

Sunny

Thank you sunnysport for an advice.
I meant that "if you are in Canada and wanna order GCMS notes, tick [Privacy Act]", I'm afraid.

I'm so sorry but I stupidly wrote "If you are present in Canada...If you would like to order CAIPS / GCMS notes" though CAIPS is for people who are outside Canada. I'll do more carefully in future.

@cocknbull
Thanks so much for giving us helpful explaining and advice!

 

[sunnysport]

Thank you sunnysport for an advice.
I meant that "if you are in Canada and wanna order GCMS notes, tick [Privacy Act]", I'm afraid.

I'm so sorry but I stupidly wrote "If you are present in Canada...If you would like to order CAIPS / GCMS notes" though CAIPS is for people who are outside Canada. I'll do more carefully in future.

@ cocknbull
Thanks so much for giving us helpful explaining and advice!

You need not be sorry, we are all here for providing help, we all could be wrong somewhere. You have compiled a wonderful synopsis helpful for anyone.

Regards,

Sunny

 

[woodworker]

Ask your niece to check her "Spam mail" ...it might be sitting there.

Mitali

When she sent an email she should have received automatic confirmation that they have received her email and will reply only if the query is in regards to access to information act etc. Other wise they never confirm. Just wait and see and don't order again by western union..Thanks


Here is the email you receive from them


(un message en français suit...)



Thank you for contacting the Access to Information and Privacy (ATIP) Division at the Department of Citizenship and Immigration Canada.



This email is to confirm receipt of your inquiry.



Please note that you will only receive a response from the ATIP-AIPRP mailbox if your inquiry is in regards to an Access to Information request, a Privacy request, or an ATIP-related matter.



If you are seeking information on citizenship or immigration programs, please contact the CIC National Call Center at 1-888-242-2100 or visit the CIC website: www.cic.gc.ca<http://www.cic.gc.ca>.





Thank you.

Thanks alot .you guys are very helpful.Stay Blessed.
She got the reply upon paying online. Lets see whats there in it for me.

 

[InterceptorKZ]

Hello.
Could you help me with a couple of questions?
I applied for a visa in March 2011 in Moscow embassy. Five months later, I was refused.
Now I want to know the reasons for this failure.
1. Which is better choose in the form 5563E? 4B (reason for refusal) or 4C (Electronic files).
Can I get all records a of visa officer relating to my case?
2. Whose name should be written in Section C-1? Mine or a Canadian citizen?
Thank you for you help.