Well for those of you who are trying to get CAIPS Notes here a note to help u. I found it on the other forum Thanks Leon.
TO ORDER CAIPS NOTES
There are 5 steps :
1) Fill out Form IMM 5563
2) Fill out Form IMM 5475
3) Include photocopy of both passports/photo id with signature of the sponsor ordering the CAIPS note from Canada
4) Include $5.00 Payment (check/money order)
5) Send by mail/fax to Ottawa
IMM 5563 Access to Information & Personal Information Request
To be filled out by Sponsor or Representative residing in Canada
http://www.cic.gc.ca/english/pdf/kits/forms/IMM5563B.pdf
(leave requesters reference no. and atip file number fields blank; client information should be of person abroad, check off "receive copies of the records" under access to information act; since the principal applicant is not in Canada, the privacy act column does not apply and should be left blank, check "CAIPS," provide embassy info and file number, then fill in requesters info below)
IMM 5475 Authority to Release Personal Information to a Designated Individual
To be filled out by Applicant (person abroad)
http://www.cic.gc.ca/english/pdf/kits/forms/imm5475e.pdf
(person abroad can complete the form, sign and date and can either scan/fax to sponsor for it to be send along with the CAIPS notes request)
$5.00 Payment
Cheque or Money Order made payable to the "Receiver General for Canada"
Mail to: (http://www.infosource.gc.ca/inst/imc/fed11-eng.asp)
Access to Information and Privacy Division
Citizenship and Immigration Canada
Narono Building
360 Laurier Avenue West, 10th Floor
Ottawa, Ontario K1A 1L1
Follow the instructions below how to order CAIPS Notes:
1. Have your spouse/applicant/person being sponsored abroad, to fill out this form:
http://www.cic.gc.ca/english/pdf/kits/forms/IMM5475E.pdf
Step by step instructions:
Tick the box that says "I authorize Citizenship and Immigration Canada... ..., to release information from my case file to the following individual."
Then have your spouse/applicant/person being sponsored abroad fill out all of his/her particulars (his/her name, DOB, location of VISA Processing center, i.e. The Canadian Embassy in .............
Then have spouse/applicant/person being sponsored abroad fill out your own personal information under the headings titled "Designated Individual."
Have your spouse/applicant/person being sponsored abroad e sign AND date the form at the bottom
2. You Sponsor/person in canada must now fill out this form:
http://www.cic.gc.ca/english/pdf/kits/forms/IMM5563B.pdf
Step by step instructions:
Leave the first two boxes at the top blank (Requesters Reference No. and Public Rights Administration file number).
Tick the box that says "Access to Information Act ($ 5.00 fee)."
You HAVE to pay $5.00, there is no way around this.
Do NOT tick "Privacy Act" and hope they will just process it without you having to pay; this will NOT work. You must pay $5.00 since you are requesting the info on behalf of your spouse, and your spouse is not residing in Canada.
Select which language you wish to receive your notes in, English or French. (These choices are under the "Privacy Act" sub-heading. ).
Then tick the box, which says "Receive copies of the Records."
Fill out your spouse's information under the "Client Information" box.
Under the next heading, "Request for-Required Information" box, tick the "CAIPS (information abroad)" box and write "The Canadian Embassy........." under the "Embassy" sub-heading, and write the "Visa File No." in the appropriate box.
DO NOT check any other boxes in this section. Especially the "OVERSEAS VISA FILE" box. If you do this, they will pull your file aside, photocopy everything and send it to you.
It will not only take you forever to get the information, but they will also take your file out of the queue to process your request and therefore it will take LONGER !!! (CAIPS is just a computer printout of all the work done on your file so far. It will not affect the speed of your file processing.
In the next heading, tick the box, which says "This request is being made by a Canadian Citizen..." Fill out all of your information in this box, name, phone number, address, etc.
Sign and date.
3. Make out a cheque payable to the "Receiver General of Canada" for $5.00
Enclose the cheque in an envelope with the other forms, and a copy of your Canadian ID and send it to the address below:
Citizenship and Immigration Canada
Public Rights Administration
Access to Information and Privacy Coordinator
Narono Building
360 Laurier Avenue West, 10th Floor
Ottawa, Ontario K1A 1L1
Tel.: (613) 957-6512
Fax: (613) 957-6517