ALL ABOUT GCMS - HOW TO ORDER, READ, & GENERAL QUESTIONS ANSWERED

[zac0999]

By the way, I'm also getting below notes, should I be concerned?

On page 150:
NOTES: 3
Created Date: 2021/01/08 06:45:48
Created By: CM
Updated Date: 2021/01/08 06:45:52
Updated By: CM
Restricted: No
Label: General
Office: Centralized Intake Office
Text: REVIEW TYPE: Program Assistant APPLICATION #: Exxxxxxxx REGULATION: PNP PARKED CASE NOTES Case parked due to the following: - Other: UCI VERIFICATION

In the following notes, it all showed the question of whether I have applied before. Originally as I have withdrawn my previous EE application before ITA, I entered the answer "Yes" when I submit my current EE application, but later on I changed it to "No" in my current EE & PR application.

 

[Mike@2019]

It's been 30 + 120 days and I still haven't received my GCMS notes. Originally it was a 90 days extension.

Is this common?
Anyone else waiting for this long?
Is it possible I don't get the notes?

 

[legalfalcon]

Finally I'm getting my notes which was generated on Feb-19 it appears. Interesting to see some details on Eligibility.

On page 2, it says Eligibility: Not Started, while on page 149 I found the following:

NOTES： 1
Created Date: 2021/01/11 06:15:35
Created By: CM
Updated Date: 2021/01/11 06:15:42
Updated By: CM
Restricted: No
Label: EE Eligibility
Office: Centralized Intake Office

Text:
REVIEW TYPE: Program Assistant APPLICATION #: E REGULATION: PNP I have reviewed this application based upon the documents submitted by the applicant and the information contained in the file and note the following. MIN.SCORE: 478 CRS SCORE: 1,042 Principal Applicant Application Promoted: Existing UCI Primary Applicant Medical Attached to UCI: Yes Client Fees: Verified---- LANGUAGES----------- Principal Applicant English- IELTS and Met Threshold & Verified---------- EDUCATION----- Primary Applicant ECA report Verified on issuing agency website: foreign credential confirmed on ECA site ECA Canadian Equivalency Summary reported by issuing agency as Master's Degree Foreign credential provided------- POLICE CERTIFICATE-------Primary Applicant United States of America police certificate: Provided-NRT China police certificate: Provided- NRT R10 OK Recommendation: Pass Criminality ——AGE——Applicant's age reviewed and No Change from ITA to e-APR

My case's AoR is Dec-2, 2020 with EE-PNP-O. On the notes it stated my file was transferred from CIO to HKVO due to "workload redistribution" on Jan-28. So my guess is some preliminary check was done at CIO already with above notes, while the rest will be verified at HKVO. Need some expert opinions on this! Thank you!

This note is the R10 or the completeness check note.

After this the eligibility will start which will list in details the verification of your documents.

To read on stages of an application, see https://bit.ly/3w2oJYS

 

[legalfalcon]

It's been 30 + 120 days and I still haven't received my GCMS notes. Originally it was a 90 days extension.

Is this common?
Anyone else waiting for this long?
Is it possible I don't get the notes?

If a request for the notes has been made the federal agency is obligated to release the notes. There are cases where the delay is even beyond the extension time frame but it is very rare. As per IRCC's 2019-2020 ATIP report, 49% of all requests were delayed, and 6% took longer than 120 days to be released.

To read more on this see https://www.canada.ca/content/dam/ircc/documents/pdf/english/corporate/publications-manuals/atip-2019-2020-en.pdf

 

[zac0999]

This note is the R10 or the completeness check note.

After this the eligibility will start which will list in details the verification of your documents.

To read on stages of an application, see

Thank you for your kind response!
I'll start to inform my previous employers in case VO phone them, perhaps in next couple of months.

 

[Bica]

You didn't include the schedule 4 during submission?

May I know what is Schedule 4?

 

[caipsnotes]

It's been 30 + 120 days and I still haven't received my GCMS notes. Originally it was a 90 days extension.

Is this common?
Anyone else waiting for this long?
Is it possible I don't get the notes?

What you are describing is rare and technically your notes are in deemed refusal status.

Has the issue been raised with OIC or at least raised within IRCC ATIP?

 

[zac0999]

By the way, I'm also getting below notes, should I be concerned?

On page 150:
NOTES: 3
Created Date: 2021/01/08 06:45:48
Created By: CM
Updated Date: 2021/01/08 06:45:52
Updated By: CM
Restricted: No
Label: General
Office: Centralized Intake Office
Text: REVIEW TYPE: Program Assistant APPLICATION #: Exxxxxxxx REGULATION: PNP PARKED CASE NOTES Case parked due to the following: - Other: UCI VERIFICATION

In the following notes, it all showed the question of whether I have applied before. Originally as I have withdrawn my previous EE application before ITA, I entered the answer "Yes" when I submit my current EE application, but later on I changed it to "No" in my current EE & PR application.

@caipsnotes, could you please shed some light on the PNP Parked due to UCI VERIFICATION notes that I'm getting? Thank you!

 

[caipsnotes]

DYK

Most records are disposed off 2 years after the last administration action pursuant to IRCC's policy regarding retention and disposal of information

Relevant when requesting supporting documents

Depending on the application, visa office and method of submission, some applications are uploaded into IRCC's system and IRCC therefore may have access to these records beyond the 2 years
​

 

[Mike@2019]

What you are describing is rare and technically your notes are in deemed refusal status.

Has the issue been raised with OIC or at least raised within IRCC ATIP?

I thought this was rare too.

Sorry, I don't understand the question. I am outside Canada and I ordered the notes from a third party. My last communication with them was that IRCC has extended my order by 90 days. But it's 120 now and still no notes.

Can I do anything about it. Maybe request the third party to follow up?

 

[Mike@2019]

If a request for the notes has been made the federal agency is obligated to release the notes. There are cases where the delay is even beyond the extension time frame but it is very rare. As per IRCC's 2019-2020 ATIP report, 49% of all requests were delayed, and 6% took longer than 120 days to be released.

To read more on this see https://www.canada.ca/content/dam/ircc/documents/pdf/english/corporate/publications-manuals/atip-2019-2020-en.pdf

Thank you.
I guess I'm in the 6% that's taking longer than 120 days. That's just sad.

Can I do anything about it or just wait?

 

[legalfalcon]

Thank you.
I guess I'm in the 6% that's taking longer than 120 days. That's just sad.

Can I do anything about it or just wait?

Who ever requested your notes can follow up with IRCC, which is an informal process, or they can file a complaint with the Office of the Information Commissioner. See https://www.oic-ci.gc.ca/en/submitting-complaint

OIC is responsible under the Access to Information Act to investigate such extension and delays. https://www.oic-ci.gc.ca/en/submitting-complaint

In most cases OIC will investigate, your GCMS notes will be released and a final report will be issued. see #1,902

 

[caipsnotes]

I thought this was rare too.

Sorry, I don't understand the question. I am outside Canada and I ordered the notes from a third party. My last communication with them was that IRCC has extended my order by 90 days. But it's 120 now and still no notes.

Can I do anything about it. Maybe request the third party to follow up?

Hi. If it's been > 120 days (i.e. 30 + 90 day extension) then yes contact the 3rd party you used and request them to contact IRCC about your request if they haven't already.

You would have been given an exact due date as well when you were notified of the 90 day extension? If your file is not sent by IRCC by that due date or at most due date +1 then your file is in what's called "deemed refusal" status.

Deemed refusal is defined as: Not having received the requested information after the time limits as set out in the Access to Information Act and Privacy Act.

A complaint can be filed with OIC , see here and look for deemed refusal. https://www.oic-ci.gc.ca/en/submitting-complaint

The unfortunate part is that IRCC has categorized 3rd party GCMS providers into tiers when it comes to extensions.

As a result some 3rd parties will fairly consistently receive 90 days extensions when you get gcms while others receive 60 day extensions

These actions of IRCC were revealed in response to an ATIP request and are an undisputed fact.

 

[dhruvbajaj39]

Hi @legalfalcon and @caipsnotes, I got my GCMS notes today. Page 2 says eligibility passed but the notes at the end show “ready to finalize” by case processing agent and no “officer review” stamp. This was last updated on 11 January 2021. Notes are as of 26 Feb 2021. Is it possible for an officer to not have picked up file for eligibility review for close to 2 months? And until officer concludes eligibility security will also not start? Thanks

 

[legalfalcon]

Hi @legalfalcon I got my GCMS notes today. Page 2 says eligibility passed but the notes at the end show “ready to finalize” by case processing agent and no “officer review” stamp. This was last updated on 11 January 2021. Notes are as of 26 Feb 2021. Is it possible for an officer to not have picked up file for eligibility review for close to 2 months? And until officer concludes eligibility security will also not start? Thanks

Such administrative delays are very common. There are applications that have been untouched for months.

The security is initiated after the eligibility is passed. In some cases, even when eligibility is conclusively passed by an officer the security has not been initiated and is pending.


Security only starts after it is initiated by IRCC. A security screening request is a message transmitted to National Security Screening Division (NSSD) and screening partners.

If you are an inland applicant, then you may only be subject to a record check, which is a fairly quick process as compared to comprehensive screening, which takes longer. To read on how security screening is done, when it is initiated and record check via comprehensive screening, see https://bit.ly/3b4cTUr