Nail the Challenge of Getting Reference Letter from Current Employer!!

[shawtyzai]

@Stanlee I've had a major issue on what my profile should be. I've been running my solely for 9 years and Im thinking of entering the pool as an employee of my company (as a manager) and pointers or advice??

 

[newimmigrantionc]

Good post, Stanlee.

I would like to mention my experience here. I tried my best to get a letter on the letterhead (for my OINP application). I contacted my manager first and requested him to provide a letter (I showed him the format). My manager refused to give me the letter (because he said he is not authorized to provide such a letter). I then e-mailed the HR and asked them to provide such a letter on the letterhead! I pursued them for 3 full weeks but to no avail.

I got the letter from the HR in the standard format of the company (It mentions only my name, date of joining, designation and employee ID). Then, I got the letter from a senior colleague in the required format in a plain paper. I suggest all applicants to get this letter notarized. To sum up, I submitted the following documents to OINP -

1) Letter of explanation for reference letter
2) Copy of the Standard format of the company’s letter
3) Reference letter(with all necessary details) by a senior colleague
4) Copy of the senior colleague's company ID card
5) Copy of Email – 1 from the HR
6) Copy of Email – 2 from HR
7) Copy of the company’s HR policy
8 ) Copy of pay scale letter for 2015
9) Copy of pay scale letter for 2014
10) Copy of the pay slips for the past 6 months
11) Copy of appointment letter [joining letter]
12) Copy of initial job offer letter

Luckily, my application was accepted by OINP and I got my AOR. As you can see, I cannot provide any more documentation to prove my work - I had submitted ALL the documents that I had.

So, if your letter is not on the letterhead, you can just go ahead and submit a letter from your supervisor/colleague & get it notarized. Please note that the name, phone number, official E-mail ID and the designation of the person giving the reference MUST be mentioned on the letter. If you provide comprehensive documentation, it is likely that OINP/CIC will be satisfied and proceed with your application.

Check this post too ---> http://www.canadavisa.com/canada-immigration-discussion-board/employer-hr-refuses-official-job-letter-with-addnl-detailed-job-duties-t316445.0.html

Hi Raj! I have been reading your posts about EE. I have few doubts and hope you would be able to clarify them:

1. I belong to NOC code 2173 (Software engineers and designers). If you look at the link here http://www.cic.gc.ca/english/immigrate/skilled/apply-factors.asp, the minimum IELTS score required is CLB 7 with 4 points in each module. Is this information correct? I am looking at applying for OINP. Please advise.

2. The company for which I work is located in Missisauga, Ontario but I work for my client, pay taxes etc here in New Brunswick. Please let me know if I am eligible to apply for OINP as NB PNP confirmed that I am not eligible for the same.

 

[pino1130]

For those who are looking for a reference letter format, I have drafted one and used this for me as well. This is in line with the requirement that has been mentioned in the OINP Application Guide (http://www.ontarioimmigration.ca/en/pnp/OI_PNP_EE_CAPITAL.html). Please feel free to tewek it to meed your requirement.

Reference Letter Format​

Date: _____________

To Whom it May Concern

This is to certify that Mr. ____________ (Name) is currently employed with __________ (Company Name) in ___________ (Location, Country).

Details of his employment are given below:
• Designation:
• Date of Joining:
• Employee ID:
• Type of Employment (Full time/permanent/part-time):
• Hours of Work/Week:
• Department:
• Reporting Manager:
• Annual Salary:

Duties and responsibilities handled by ___________ (Name) are as follows:
•
•
•
•
•

If you have any questions, please feel free to contact us.

For (Company Name)


<Signature of the Referee> <Company Seal>
<Name & Designation of the Referee>
<Contact No. and Email of the Referee>

Dear Stanlee,
In CIC requirement for LOR, what exactly is the job status for current job? Is this your "Type of Employment (Full time/permanent/part-time)"? So it's either full-time or permanent or part-time?
Thanks ya

 

[sundar17feb99]

Good post, Stanlee.

I would like to mention my experience here. I tried my best to get a letter on the letterhead (for my OINP application). I contacted my manager first and requested him to provide a letter (I showed him the format). My manager refused to give me the letter (because he said he is not authorized to provide such a letter). I then e-mailed the HR and asked them to provide such a letter on the letterhead! I pursued them for 3 full weeks but to no avail.

I got the letter from the HR in the standard format of the company (It mentions only my name, date of joining, designation and employee ID). Then, I got the letter from a senior colleague in the required format in a plain paper. I suggest all applicants to get this letter notarized. To sum up, I submitted the following documents to OINP -

1) Letter of explanation for reference letter
2) Copy of the Standard format of the company’s letter
3) Reference letter(with all necessary details) by a senior colleague
4) Copy of the senior colleague's company ID card
5) Copy of Email – 1 from the HR
6) Copy of Email – 2 from HR
7) Copy of the company’s HR policy
8 ) Copy of pay scale letter for 2015
9) Copy of pay scale letter for 2014
10) Copy of the pay slips for the past 6 months
11) Copy of appointment letter [joining letter]
12) Copy of initial job offer letter

Luckily, my application was accepted by OINP and I got my AOR. As you can see, I cannot provide any more documentation to prove my work - I had submitted ALL the documents that I had.

So, if your letter is not on the letterhead, you can just go ahead and submit a letter from your supervisor/colleague & get it notarized. Please note that the name, phone number, official E-mail ID and the designation of the person giving the reference MUST be mentioned on the letter. If you provide comprehensive documentation, it is likely that OINP/CIC will be satisfied and proceed with your application.

Check this post too ---> http://www.canadavisa.com/canada-immigration-discussion-board/employer-hr-refuses-official-job-letter-with-addnl-detailed-job-duties-t316445.0.html

Thanks for the posting your experience Rajmohan. Would you mind providing the content of the reference letter used by you (by your colleague) . I understand there is no such standard template and content varies significantly with the one provided in this post. As am in the process of documentation, I didn't want to screw this. Thank you very much in Advance.

 

[sundar17feb99]

Hi, Sorry to trouble with this doubt..

I got ref letter from my previous company, TCS in their default format without any info like hours, designation etc and it has only 5 points about my job roles. Also it doesn't have the contact of my manager who approved the letter nor his designation. Also, he is not ready to give a notarized affidavit as well - he is scared to do so. But may be he will give a copy of his TCS ID card.

I have 2 colleagues whom I think can help me. One was my senior and the next one was in my same role.

So my questions:

I am going to take notarized white paper affidavit from the said ex-colleagues. They will mention exactly like "This is to confirm that the xx had been working with TCS in designation Sr. Process Associate from xx to xx as a Permanent Employee and his working hours were 45 hours a week. He was working as a Claims examiner for the Claims wing of leading Insurance Company. As per TCS norms, more details of the client cannot be revealed. His annual salary was xxxx and his duties are as mentioned in the Reference letter issued by TCS and the same are re-quoted below...... ".

And I will include their ID card. But I cannot prove their designations other than by their signature on the white paper.

1. There are only 5 roles mentioned in the official ref. letter. I think this covers many points in NOC site. But I read in forum that 8-10 points are required. What I will do?

2. In the affidavits/ ref letter that I am going to take from my colleagues will restate the same points of my official letter. Or should I add some more points? May be this will confuse the CIC persons. Please opine.

3. And more over, is this the correct step that I should be taking?

Please give your opinions and inputs.

Please help.

Hello aju, Hope you got what you had asked. Would you mind sharing me the content of the affidavit used. It would be of much help to me as am in the process of collecting documents.

 

[rajkamalmohanram]

Thanks for the posting your experience Rajmohan. Would you mind providing the content of the reference letter used by you (by your colleague) . I understand there is no such standard template and content varies significantly with the one provided in this post. As am in the process of documentation, I didn't want to screw this. Thank you very much in Advance.

My reference letter had everything IRCC wanted; but it was not on letterhead.

Name, designation, tenure of employment, annual compensation, roles and responsibilities, contact information of the person who signed the letter.

 

[sundar17feb99]

My reference letter had everything IRCC wanted; but it was not on letterhead.

Name, designation, tenure of employment, annual compensation, roles and responsibilities, contact information of the person who signed the letter.

Thank you for your information. Understood, you mentioned your designation in the affidavit. Where did you mention your colleague's designation?
I plan to mention in LOE, but in some threads I read that designation of the signee can be mentioned in affidavit.

 

[Jain1982]

Hi Experts, Need advice.. I am working in India in a US based MNC. I requested HR to issue me reference letter with duties & responsibilities but they refused. Instead they issued me a letter with in standard format without duties & responsibilities. I requested my reporting manger for the similar letter but he told me to talk to HR. I tried again and requested my manager. This time he sent me an email mentioning my duties and responsibilities in detail. I am thinking taking print out of email and get notarized and submit along with LOE to IRCC. I do not know whether this will work. Kindly help. My deadline for ITA submission ends on 3rd Aug. Thanks.

 

[sundar17feb99]

Hi Experts, Need advice.. I am working in India in a US based MNC. I requested HR to issue me reference letter with duties & responsibilities but they refused. Instead they issued me a letter with in standard format without duties & responsibilities. I requested my reporting manger for the similar letter but he told me to talk to HR. I tried again and requested my manager. This time he sent me an email mentioning my duties and responsibilities in detail. I am thinking taking print out of email and get notarized and submit along with LOE to IRCC. I do not know whether this will work. Kindly help. My deadline for ITA submission ends on 3rd Aug. Thanks.

Am no expert, but you are moving in a right track. Take a print of the email and get it notarized. I believe, your manager's signature will be already available in the said email along with contacts.

 

[sumitk222]

Hi Seniors,

I am working in US and cannot ask my employer to issue me a reference letter as that would jeoperdize my job.
Can I get my job responsibilities typed on a plain A4 size paper from my colleague and get it notarized ?
If so, can somebody please tell me how can I get this document notarized (or have an affidavit created) in US. Actually I don't know the legal process here, so somebody who has similar US experience can guide me. Thanks for your help.

 

[DEEPCUR]

Hi Seniors,

I am working in US and cannot ask my employer to issue me a reference letter as that would jeoperdize my job.
Can I get my job responsibilities typed on a plain A4 size paper from my colleague and get it notarized ?
If so, can somebody please tell me how can I get this document notarized (or have an affidavit created) in US. Actually I don't know the legal process here, so somebody who has similar US experience can guide me. Thanks for your help.

There's a notary template for affidavit that needs to be put at the bottom of the letter after all his declaration about your work experience an job duties. You could Google and get that, and put in your letter.

Your colleague needs to print that letter, and take it to nearest UPS store that offers notary services, and sign it before them. Once he signs notary will put their stamp and sign on that content that you pasted for them at the bottom of the letter.

If he's a bank of America customer, he can go there for notary too.

 

[omarkhan]

Dear all:

Should I give my immediate supervisor and department's address in the contact details of Employer, or should I give the contact details and designation of the organization and head of the organization (in my case the registrar or VC of the university? I must mention that my immediate supervisor or chairman is the one who gave me the reference. Please advise

 

[doverraja]

can we get reference letter from a colleague who no longer works in my past company?

thanks

 

[sumitk222]

There's a notary template for affidavit that needs to be put at the bottom of the letter after all his declaration about your work experience an job duties. You could Google and get that, and put in your letter.

Your colleague needs to print that letter, and take it to nearest UPS store that offers notary services, and sign it before them. Once he signs notary will put their stamp and sign on that content that you pasted for them at the bottom of the letter.

If he's a bank of America customer, he can go there for notary too.

Thank you @DEEPCUR for your response. I googled the template you mentioned; just to confirm is like following:

Commonwealth of Massachusetts County of ___________
On this _____ of _________, 20___, before me, ___________ the undersigned notary public, personally appeared___________, (name of document signer) proved to me through satisfactory evidence of identification, which were ___________________, to be the person whose mark is made on the preceding or attached document, and acknowledged to me that (he) (she) signed it voluntarily for its stated purpose.

 

[dee30]

My employer had refused to give a reference letter . I submitted offer letter , a letter from my team mate( it was not notarized ) and recent payslips . Those were accepted and i got my PPR