Transparent File Not Allowed??

[shaunrowsell]

My wife and I are just about to send out the application and have everything neatly organized in 4 parts -- 1. My sponsor forms 2. Sponsor docs 3. Applicant Forms 4. Applicant Docs / Proof. We have a table of contents sort of thing for each section stating what's in it and each document separated with a divider and related number tab to the table of contents.

Anyway, we have put each of the 4 sections all neatly together into four transparent zip folders, which will then be placed into the box. We thought this would be the most organized and easy way for the officers to go through it, but just noticed on the Applicant checklist that it says "Do not put documents in a transparent pockets, binders or folders". I know this might seem like a stupid question, but I'm assuming we should take these out? Any suggestions on how to split out each section, if the transparent pockets aren't allowed? It's got a long way to go from over here in Scotland, so we would like the papers to all stay in the right area!

Thanks very much in advance, your help is greatly appreciated

Shaun

 

[kangamoose]

Try looking at this thread:

http://www.canadavisa.com/canada-immigration-discussion-board/how-i-organized-our-applcation-and-a-summary-of-all-helpful-tips-i-have-learned-t92449.0.html

Everyone has their own ideas on the best way to present the application. We organised ours into the four sections on the checklist, had a cover page at the front detailing what was in that section. Each section was joined with a paper clip or binder clip.

 

[irvah]

Do not use transparent files, I had my appeal returned to me because I put all documents in files.
I would advise to create a cover page, where you can list all documents you want to include, I would also add page numbers to all documents and put them in order. You can put elastic to keep them together, paper clips or binder clips, but do not use files, binders or folders.

 

[Aquakitty]

Do not use transparent files, I had my appeal returned to me because I put all documents in files.
I would advise to create a cover page, where you can list all documents you want to include, I would also add page numbers to all documents and put them in order. You can put elastic to keep them together, paper clips or binder clips, but do not use files, binders or folders.

I agree, just use cover pages and put the documents into an envelope. It's ok to have one envelope for the application and another as the shipping envelope though, to ensure the inside does not get damaged. Just make sure you mark both clearly with your information and "OUTLAND". That link above has some good tips but that person sent a PHD thesis, not an application, .

 

[DanSlh]

I just sent everything im checklist's order.
It exists for a reason.
One envelope, item by item.
No cover letter, no book of contents.
Process done in 25 days after stage 1.

 

[irvah]

I just sent everything im checklist's order.
It exists for a reason.
One envelope, item by item.
No cover letter, no book of contents.
Process done in 25 days after stage 1.

Yes, checklist exists for a reason.
However, situations when CIC is loosing documents still happen.

Our case with all paperwork and evidences included, was about 4 lbs and covers period of almost 3 years. I was advised by lawyer to create cover page, table of contents and add page number to all documents. I think it is also helps immigration to work with file when they can easy refer to any document.

 

[canadianwoman]

If you send the application in separate plastic folders, the agent will just take everything out of the folders and throw away the folders. They discard paper clips, etc., as well. However, clipping things together in my opinion is OK - just to make sure things stay together during the voyage.
Having a table of contents, and numbering the pages of your evidence, will help the visa officer. If he or she does not want to use the table of contents, he or she will just ignore it. It won't hurt your application to include them, and I think in many cases it would help, at least a little. Numbering the pages also helps in another way: if the office loses something, at least it will be obvious to you, and one would hope to them as well.