Some Reminders:
The referral for RCMP and CSIS clearances is part of the initial processing done at CPC-Sydney. Unlike most other tasks in processing a citizenship application, these are done in parallel with other processing tasks. So the referral is made (typically in batches, not just for individual applicants) soon after the application is opened and the application completeness screening is done, sometime before or at the latest attendant AOR. Meanwhile, with some exceptions, the application itself continues on its way, including being referred to a local office, no waiting on the RCMP or CSIS clearance.
Thus, generally the formal background clearances conducted by RCMP (for criminality) and CSIS (security) do not cause issues or delays for the vast majority of qualified applicants. For most applicants these clearances are as routine as routine goes. Yes, they are hard and fast requirements in processing the citizenship application (to verify the applicant has no criminality or security prohibitions), and thus must be completed and still valid before a citizenship application can be approved and the oath scheduled, so they are relatively high profile elements in the process. For most applicants, however, they cause little or no delay, other than if and when an update in the clearance is needed before final approval and scheduling of the oath. But even then, this is typically a minimal delay. Updating clearances is generally a formality, almost perfunctory. Unlike other aspects of processing citizenship applications, where applications can go into lengthy and very slow moving queues waiting for a particular task to be done before the application goes to the next step, applications do not end up sitting on shelves waiting for updating these formal clearances (even if it sometimes appears otherwise).
WITH EXCEPTIONS. Sure, there are always some exceptions.
Some applicants, a
small percentage, will encounter issues related to the clearances. If there are security concerns about an applicant, for example, sure, that applicant can encounter significant delays and, in cases involving more serious security concerns, the applicant might encounter very lengthy delays. Years even, and for some many years. Not many, not many at all, are affected this way.
I expect vehement protests to the contrary, but generally these applicants know who they are and to a large extent why, without any ATIP requests. Indeed, ATIP requests will generally generate very little if any useful information about this. Security concerns rising to the level they actually stall getting the CSIS clearance do not (again with exceptions) arise from thin air. They are connected to the individual's history. No one knows an individual's history better than they know it themselves. Protests to the contrary notwithstanding.
Similarly any who might have a criminality issue stalling the RCMP clearance. Usually even though not always. The vast majority of applicants know if and when they have been involved in a criminal matter. If not, there is no reason to apprehend there is a substantive issue stalling a RCMP clearance.
Some applicants will need to provide fingerprints, so that CSIS or the RCMP can verify the individual's identity and distinguish them from individuals for whom there are concerns. Thus, for example, as long as it is not the applicant who has some entanglement in criminal matters and the applicant timely provides fingerprints in response to a request for them, there is no problem and any resulting delays are minimal. Note, fingerprint requests can be made for various reasons, and IRCC typically does not inform the applicant why, so just getting a fingerprint request does not necessarily mean it is for RCMP's criminality background screening or for CSIS.
Absent some reason to apprehend there is a security concern, or a criminality issue, the vast majority of applicants need not worry about the status of their RCMP and CSIS clearances. Monitoring the application's progress in regards to these clearances will not offer much if any useful information. Whether GCMS shows these as "
completed" or not does not illuminate much at all about where the application is at, almost nothing about what will happen next or when. It warrants noting that these clearances can be done and referred back to IRCC without a notation in the citizenship application file that they are completed. It appears that this notation is often waiting for a processing agent or citizenship officer to take the next step in processing the application, attendant which the official will see the clearance and make the completed notation in the file, rather than the other way around . . . and damn IRCC for willfully confusing applicants about this, for using the absence of a notation in the file showing the RCMP or CSIS clearance completed as an excuse for slow processing, suggesting that the next step in processing is waiting on a clearance . . . for most applicants (other than that small percentage for whom there are outstanding security or criminality concerns) the only stage of processing which will (generally) wait on the clearances is approval and scheduling the oath, and as noted, where this is about waiting on an update, that is as routine as routine goes and generally will not hold things up for long at all.
If something is holding an application up (again, other than that small percentage for whom there are outstanding security or criminality concerns), it is rarely the clearances (again, despite this being one of the call centre go-to excuses) but rather something else.
That something else could very well be background screening. Not for the formal criminality or security clearances, but for verification of the applicant's actual physical presence. And there will be nothing in the GCMS record that is shared with the client, and thus not seen by a call centre agent either, to indicate there is such non-routine background screening in progress. This is all well behind the secrecy curtain. So ATIP requests will not reveal this is happening. The applicant's MP will not be informed this is happening. At most, the version of GCMS records obtained from an ATIP request might reveal little more than physical presence is outstanding.
And otherwise, given the extent to which processing generally is so badly bogged down these days, and given the extent to which IRCC is still failing to adequately adapt to the difficulties imposed by the Covid pandemic, a lot of applications just plain get stuck. Way too many potential snags in the process to try enumerating them. F-word mess some will say, with justification.
The main things:
-- if you know there is a security or criminality concern, or some circumstances that are fairly likely to be cause for concern, that is what it is, and what it is depends on your specific situation; and what it is, what it is in particular, will dictate what can be done to address the situation and whether there is some way to help move things along, which is usually specific to the individual (and it may be see-a-lawyer time)
-- if you have no reason to think there is a security or criminality concern (genuinely think that of course), odds are very good there is no concern and it is highly unlikely your application is held up waiting for a RCMP or CSIS clearance, even if the tracker or GCMS records indicate a clearance is outstanding; no need to monitor the progress of these clearances