Thank u bellaluna...i am just pressed for time coz i needed to submit all by tomorrow coz ielts is expiring. The company doesnt have it anymore in their system coz they have changed it..and the years were way back in the early 2000 to mid 2000 so its all in hard copies in a warehouse located far .bellaluna said:If the documents are irrecoverable, it would be best to just write a simple, brief letter explaining why and then to have it notarized; in other words, an affidavit.
Although in the case of a birth certificate, IMO, I am not sure if anyone can be excused from not submitting that. Wouldn't there be copies at the NSO or local civil registry (assuming the birth was in the Philippines)?
For the company, I think it would be also best for the company itself to write a letter why they don't want to release that information and include it in your application. Let them include any information they can volunteer to disclose (e.g. employment dates or status of current employment). Then prepare your own JD and have that notarized.
Disclaimer: These are just speculative, and I have no experience yet doing these.
NSO dont have the data since the local civil itself got burned back in the '40's. And NSO copies then were unheard of.