Only get it attested. Ensure it covers all the points mentioned in point 12 of Document Checklist. Add a cover letter and can add an affidavit of your supervisor according tothe below format (don't follow line by line- do some customization):
___________________
The Review Officer
CIO
49 Dorchester Street
Nova Scotia
Canada
Dear Sir/Madam,
SUB: Justification for not providing reference letter on company letter head
This is in regard to my FSWP 2014 application under NOC category XXXX, with UCI number 12345678. According to Document Checklist (IMM5612E), point 12 on Work Experience section, applicant's letter of reference must be written on company letter head. However, I am unable to provide the reference letter on company letter head as our HR policy give restriction on issuing job reference letter.
Finding no alternative, I have therefore submitted the reference letter in plain paper which stated my roles and responsibilities signed by my direct supervisor with his contact details and have also attached his/her business card. It could be noted that "Note" in Document Checklist (IMM5612E) mentioned to provide "explanation with full details as to why documentation is unavailable".
I have also attached e-mail communication of the HR about not providing reference letter on company letter head <if you have- try to get it>. Furthermore, I have provided the following documentations properly:
1. Appointment letter
2. Promotion letter
3. Pay slips
4. Achievement letter <if you have>
Based on the above circumstance, I would earnestly request you to allow me indemnity on providing reference letter on company letter head and accept reference letter on plain paper signed by my direct supervisor.
I thank you for your understanding on the same."
Signature
Oscar7
UCI 12345678
Dob
D-MM-YY.[/b][/color][/size]
____________________________
Also suggest to get an affidavit from your supervisor, if possible:
Affidavit by Supervisor
I, NAME OF SUPERVISOR, Designation, Name of the Company, certify that I know Mr. YOURNAME for XX years and he is working under my supervision for YY years ZZ months. The job reference letter dated DD-MM-YYYY and signed by me truly represent the fact, truthful, complete and correct.
Signature of Supervisor
Name of the supervisor
Designation
Attested