Guys , I need a bit of help from the experienced candidates .
Status - I got my ITA on 19th April and I am in the process of submitting my PR Application . My question is related to Proof of Work experience Letter . As it is not EXACTLY as requested by CIC but it has MOST of the points mentioned.
I have been working for the same employer for the past 5 years. My Roles and title are matching with NOC 2174 in the first year , however from 2nd year onwards my Roles and title matches 2171 . So I divided my period of employment into 1 + 4 and mentioned both the NOC and got the ITA as both nocs are under skill level A. Now when I approached my employer for the Letter of Reference , I was advised by HR that they have a FIXED format for R&R letter and they can only provide me one letter with current Title and roles but finally agreed to put consolidated roles for both the period of employment but didn't divide roles with duration and separate titles.
The letter <Does > have :-
1) Printed on Company Letter head and has the contact details of the company
2) Singed by HR operations manager ( His name and designation are mentioned )
3) Company stamp is there
4) Consolidated Roles of Both the period of employment are there . ( First 10 roles match NOC 2171, the next 7 roles match NOC 2174)
5) My Name
6) Hours per week
7) Current title
8) employee status ( regular )
9) Joining date
The letter <Does Not > have :-
1) Email id of company ( Website is there)
2) Only one Letter for both periods of employement
3) Does not have my 1st Job title .
4) Does not have Duration of roles mentioned on it .
5) There is no segregation between roles as per Title . All are listed one after the other in bullet form.
The letter is prepared in below format with above information.
TO WHOMSOEVER IT MAY CONCERN
This is to certify that Mr./Ms. NAME is a regular employee bearing employee code EMP CODEis employed in
our company since DOJ and his/her current designation is "Designation ".
Currently he is operating from Work location.........
Roles & Responsibilities:
1................
2................
3................
I have explained in LOE that my company has FIXED format for R&R letter and that they didn't agree to segregate the roles duration wise or mention my annual salary on same letter .
Apologies for such a long writeup . I hope someone would read and confirm.
Thanks in advance.
If your company has a fixed format for R&R letter then you could write them a formal email inquiring about it. Print your email and there reply as a part of attachment.
Secondly, you could ask your senior colleague or your director under whom you were working with your first NOC to write your responsibilities for that particular job.
If your boss and colleagues are not changed then The same colleague could write a second letter stating your new job responsibilities and the date when your responsibilities were in effect !.
OR OR
The same colleague could write the same letter as HR wrote above, and make segregation between the responsibilities above, under 2 NOCs. You will take that letter, the letter from HR, the email saying they have fixed format and can not segregate.
Write an email wisely, stating CIC concerns and get their formal reply.
I have done that in past.. For example you could write "Dear Mr/Mrs. As per our last conversation you have clarified that you can not give me two letters for the two different titles I have held. As you know I was working under this title during this period, and later shifted to this title, I would appreciate If there could be a way or an exception for me to get a letter for both of the positions I have held. Stating my responsibilities for the two different responsibilities I have held is important for me, and I would appreciate if such letters could be issued. Moreover, within these letter could you please specify that the working hours are 40 hours/week as it will also help me with --- put something here, or wisely ask this."
There reply to this would help CIC understand that you have tried your best to get things, and that you were working under two NOCs and your employer has refused to write that etc..
I hope it would clarify many things for you.
Best Regards and Good luck!