Here’s My Letter of explanation.
To,
Immigration, Refugees and Citizenship Canada
Subject: Letter of Explanation – Name Error by IRCC
Dear Officer,
I am writing this letter to explain my concern regarding “a name mistake on passport request letter” for
my super visa application. Application was submitted on 2024/05/28. Passport request letter was
received on 2024/06/20, with mistake of Given Name, even though name is correct on application
summary and in the application submission acknowledgment letter "IMM5739 E (02-2021) GCMS".
IRCC mistakenly put maiden name “Wrong name” on the passport request letter
instead of given name & surname provided with application as per passport (passport number) stated below;
Given name / First name:
Surname / Last name :
Several webforms have been sent on the same day and after passport request letter was issued. There
has been no response from IRCC on this concern. I am uncertain if a new passport request letter will be
issued.
Due to the information on IRCC website stating that “webform response will not be received from IRCC
if application is within normal processing time” and “failure to submit the passport within 30 days of
passport request letter will result in application refusal”, I am left with no choice but to send the
passport with following documents:
• Passport request letter, Letter of explanation, Application acknowledgement letter, Webform
confirmation, pages of submitted application summary stating my name, and other relevant
documents.
I am uncertain if visa application center (VFS Global India) will send above documents along with
passport request letter. If not, please review the same on file.
Please let me know should you require any additional information. Additionally, please advise on further
steps if IRCC will issue a new letter while this is being processed, as the new letter will have its own 30
days of time limit.
Sincerely,
