Use of Client ID # and Immigration File #

[zzz2010]

Hi, Does anybody have experience sending documents to Buffalo Visa Office using Client ID No?
What happened to our case was, when my spouse received a letter for the sponsorship approval from Mississauga one of the forms was returned as it was not signed and was instructed to send all communications to Buffalo since our file will be transferred to Buffalo Office. So when we sent the Form we quoted the Client ID NO and Kit ID No. before Buffalo sent us an Immigration File #. And when we received the Acknowledgment Letter from Buffalo Office with the Immigration File #, they never mentioned to send the form again or whether they received the form. And the status now is still IN PROCESS for almost 1.5 month.

Do we have to send the form again using the Immigration File No? or just wait to hear from them. It has been more than a month from the Acknowledgment date that they received our application.

Thanks.

 

[Rinnerz]

I don't personally have first-hand experience with this, although maybe whatever I have read will help you.

From what I gather, your Client ID number wouldn't have been much use at all to Buffalo, since Client ID numbers only exist for your interactions with CIC inside Canada. That is, they are used only by the inland CIC offices, not outland.

However, when it comes to the Kit ID number, no one usually even talks about this or knows if it has any use, so I had to go digging for information about it myself. This was the result of my findings when I looked around for answers about it a little while ago (mostly copy/pasted from one of my older posts):


Client ID number: Number assigned to someone for their dealings with CIC while inside Canada. Not used by Canadian visa offices abroad.
File Number: Number assigned to your application/file by your overseas visa office once they have received your file. Not used by any CIC offices within Canada.
Kit ID number: Since inland and outland Canadian visa offices use different ways to identify applicants' files (client ID versus file number, for example), the Kit ID number is what the inland offices use to refer to applications in any correspondence between them and the outland offices. It's a universal way of identifying an application package. It's not often even mentioned though, since obviously we as applicants/sponsors always just use client IDs when contacting inland CIC, and file numbers (once we get them) when dealing with outland Canadian visa offices.

Example answer I found via Google: "Usually the KIT ID # is for application done outside Canada. Is it for immigration purposes of when they transfer the files over to the country of the person being sponsored. In visa offices in the other countries they have a different system than CIC here and with that KIT ID # is how to correspond." Thread (toss http:// infront of this, see last reply): immigration.ca/discussion2/topic.asp?TOPIC_ID=26314.

So, in theory, you could technically use your Kit ID number when corresponding with your outland office, if you don't have your actual file number yet (i.e. haven't received AOR yet). In theory. Obviously I've never done this, myself.


Anyway, if you attached your Kit ID number when you sent the form to them, and they have been processing your file for over 1.5 months without asking for it... I'd be inclined to think that they received it just fine. However, there's certainly no harm in playing it safe and sending them another one, this time also using your actual Buffalo file number. Sending it via a reliable mail service that allows you to track when they receive it, while using the file number they gave you, would at least give you some peace of mind.

 

[QCSunshine]

I sent a paper to Buffalo with only the Kit ID and Client ID too. I assume it got there okay, but I haven't heard anything.

 

[Rinnerz]

I sent a paper to Buffalo with only the Kit ID and Client ID too. I assume it got there okay, but I haven't heard anything.

From what I've seen, it's pretty normal for you to never actually hear anything from them when you send them things, UNLESS they requested it beforehand. In that case, I've seen a lot of people mention their eCAS updating to show they received what they asked for. Otherwise, nada.

 

[zzz2010]

From what I've seen, it's pretty normal for you to never actually hear anything from them when you send them things, UNLESS they requested it beforehand. In that case, I've seen a lot of people mention their eCAS updating to show they received what they asked for. Otherwise, nada.

thanks Rinnerz for your reply. We decided not send it again with the Immigration File # as we do not want to look like we are pleading and worried with the Buffalo office regarding our case and sending it again might slow down the process. We just have to be patient and hopefully no more hassle.

 

[zzz2010]

I sent a paper to Buffalo with only the Kit ID and Client ID too. I assume it got there okay, but I haven't heard anything.

how long has it been since you sent them QCsunshine?

 

[QCSunshine]

About a month maybe?