Fencesitter said:
Just finalizing the sponsor forms and wanted to confirm that I only need to send the following:
1. IMM1344 (newest one)
2. IMM5481
3. IMM5540 (plus supporting documentation)
4. IMM5491
For the checklist supporting documents, I only need to send copies of my passport, correct? Item 14 doesn't apply since I do not have a co-signer, right? Do I include the copies of my passport, option c explanation / Chinese assessment, and the letter from my current employer attached to the checklist? For items that do not apply, do I need to write NA on the checklist, or is it okay to leave the box blank? What do I do about item 23? Do I check it? We have included our son's birth certificate + official receipt for his canadian citizenship card...but the immigrants guide only mentions about children's status and education.
For IMM5481, on page 1, items 4-6 total is 3 for my case (principal applicant - my wife, me, and our son who is already Canadian). On page 2 of this form, I have answered "NA" for all but number 6B) I entered our son's information. Is this all correct?
Nearly finished!!
Regarding forms that don't apply to your situation, here's an excerpt from a Q&A session I had with the CIC call centre.
dangerJones said:
The document checklist tells us to indicate which files we are sending, but also states "if you do not enclose all the required forms and documents, your entire application will be returned to you". Are we right in assuming that if a particular form (i.e. IMM5476, "Use of a Representative"; or IMM5409, "Statutory Declaration of Common-Law Union") does not apply in our case, it is not "required" and therefore should not be sent?
You should send the forms even if they don't apply, just so that they know you acknowledge those forms. If they don't apply, you should put a diagonal line through them and write “Not Applicable” on them. Another solution could be to write an appendix to the Document Checklist and explicitly state that you are not including those forms because they are not applicable to your situation. Or you can do both.
I ended up sending a written appendix to the checklist (IMM5491) that explained in detail what was submitted and why. As long as you can explain that you've included everything you believe is necessary and why you're not including things that aren't necessary, you should be OK. If you're submitting supplementary documents that aren't strictly required in the checklist, you should explain why you're sending those, too. When submitting everything, I just put all the papers together in order, with the checklist, appendix and supplementary documents at the front, followed by all the rest of the forms. Specifically, here's what we submitted--note that we submitted in June 2011, before they switched to the newer versions of the forms (esp. 1344).
Index
I added the "evidence list" and "photo totals by envelope" because of the huge amount of evidence we submitted, just to facilitate the job of browsing through it. You probably won't need to include those in your case, unless you happen to have submitted 100 pages of receipts.
5491 Document Checklist 2 pg Orig
— IMM 5491 Additional Details 2 pg Copy
— Evidence list 6 pg Copy
— Photo totals by envelope 1 pg Copy
Sponsor
1344A Appl. To sponsor and undertaking 5 pg Orig
1344B Sponsorship Agreement 1 pg Copy
5481 Sponsorship Evaluation 2 pg Orig
5476 Use of a representative (N/A) 2 pg Orig
5401 Receipt 1 pg Copy 2
5409 Stat. Decl. of Common-Law Union (N/A) 1 pg Orig
5540 Sponsor Questionnaire 4 pg Orig
— Passport photocopy 1 pg Copy
— Option C Printout, Revenue Canada 3 pg Orig
— Employment Letter CboC 1 pg Orig
— Medical Condition Statement (N/A) 1 pg Orig
— Photos
— Evidence
— Appendices
Sponsored person
The numbers in the second column correspond to the numbers on our regional checklist, which I believe was IMM 3906e.
0008 Gen #1 Application for Permanent Residence 2 pg Orig
0008 S1 #2 Schedule 1 – Background / Declaration 4 pg Orig
5490 #4 Spouse/Partner Questionnaire 6 pg Orig
5406 #3 Additional Family Information 1 pg Orig
5476 #5 Use of a representative (N/A) 2 pg Orig
— #6 Identity and civil status docs —
— #6a Birth certificate 2 pg Copy
— #6b Household registries 10 pg Copy
— #6c Marriage certificate 2 pg Copy
— #6d High school diploma 2 pg Copy
— #6e University diploma 2 pg Copy
— #6f Social insurance book 6 pg Copy
— #6g ID card 3 pg Copy
— #7 Children information (N/A) n/a n/a
— #8 Travel documents and passports —
— #8a Passport* 1 Copy
— #9 Proof of relationship to sponsor —
— #9a Photos
— #9b Evidence
— #10 Originals of police certificates/clearances 2 pg Orig
1017 #11 Proof of medical examination 1 pg Orig Copy 2 (lol)
— #12 Photos (ID) + negative 5 pg Orig
— — Appendices (lots of them)
They were very clear to me about NOT stapling, using paperclips, or otherwise binding any of the pages together. They literally want everything loose. You can pack everything into a manila envelope and the people who process your file will be able to keep everything in order.
You can check out more of my Q&A here:
http://www.canadavisa.com/canada-immigration-discussion-board/submitting-applications-q-a-with-cic-call-centre-t88937.0.html;msg1122305#msg1122305
