Reference Letter

[Rehab85]

Hi,

I am currently requesting reference letters from my previous employers. I had formerly worked as an executive secretary in xyz company. However, I only worked there for 7 months. In this case, A. the remuneration to mention should be per month or per year?
B. Another question: would you please confirm the following documents which I can provide with the reference letter:
1. Contract
2. Paystubs
C. My company are not persistent with the job title, in the contract it is stated that I am a secretary, while in all other documents I am an executive secretary (they will not change the contract for sure to rectify this mistake), do you think I can request a formal letter where they mention that I am an executive secretary and not a secretary?
D. is the company stamp necessary?
E. Currency must be in CAD? In fact, I cannot use it in salary statement because I would definitely put myself at risk and probably lose my job.
F. Can you show a template of the reference letter?

Thank you in advance for your help.

 

[ishq74]

Hi,

I am currently requesting reference letters from my previous employers. I had formerly worked as an executive secretary in xyz company. However, I only worked there for 7 months. In this case, A. the remuneration to mention should be per month or per year?
B. Another question: would you please confirm the following documents which I can provide with the reference letter:
1. Contract
2. Paystubs
C. My company are not persistent with the job title, in the contract it is stated that I am a secretary, while in all other documents I am an executive secretary (they will not change the contract for sure to rectify this mistake), do you think I can request a formal letter where they mention that I am an executive secretary and not a secretary?
D. is the company stamp necessary?
E. Currency must be in CAD? In fact, I cannot use it in salary statement because I would definitely put myself at risk and probably lose my job.
F. Can you show a template of the reference letter?

Thank you in advance for your help.

A. Monthly or yearly or both are fine
B. You should provide paystubs, it authenticates your reference letter.
C. Job title does not matter at all. Your duties must match selected NOC's lead statement and substantial number of main duties. Again, Job title has zero value. Write your accurate Job title.
D. Your letter must be on a company letterhead where all the contact details of your company (full address, land phone, email, web site) should be mentioned. Stamp is not necessary.
E. No, not at all. Why would you do that? Mention the currency you are receiving your salary.
F. There is no set template. As long as you have the following information in your reference letter, you are good. By the way if you do not meet these requirements then IRCC officer may not able to verify your work experience directly and may tag your file as "review required". If this happens then your file may take 6 months to a year to be reviewed and finalized. Trust me that wait is not easy, so I strongly suggest you to meet all the requirements given below-

The following documents are mandatory for each work experience declared:

• a reference or experience letter from the employer, which
  • should be an official document printed on company letterhead (must include the applicant’s name, the company’s contact information [address, telephone number and email address], and the name, title and signature of the immediate supervisor or personnel officer at the company),
  • should indicate all positions held while employed at the company and must include the following details: job title, duties and responsibilities, job status (if current job), dates worked for the company, number of work hours per week and annual salary plus benefits;

https://www.canada.ca/en/immigration-refugees-citizenship/corporate/publications-manuals/operational-bulletins-manuals/permanent-residence/express-entry/applications-received-on-after-january-1-2016-completeness-check.html

 

[Rehab85]

@ishq74 Thank you so much for your reply.

I forgot to ask the following question:
I had 2 different managers in 2 years while working in the same position, I intend to make them both sign the same letter, what do you think?
I am trying to be as precise as possible to avoid any problems.

Can you also check my reference letter below:
NB: I have the letterhead of the company

To Whom It May Concern,


This letter is to certify the employment of xyz with the ................ Department at qwe group. xyz joined us on ..... till ...... as a ........ She worked as a full-time employee (44 hours per week). Her job duties included but not limited to:
-
-
-
-
-
-

- Job Status: Previous

xyz was paid on a monthly basis. Her total salary package for the period she worked for our department was as follows:
• ..... to ........ (........ per month, i.e., ......... per year)

The remuneration package included housing allowance and transportation.


- Other benefits:

1. Medical Cover

2. Annual air ticket to home country

3. Paid annual leave


If you have any questions, please do not hesitate to contact me at ............. or .........................

Yours Faithfully,


..............................
..................... Manager

Company Name

Address

----------------
For the pay stubs, finance department said they will give me the required documents but with no signature only company stamp.
It won't be also printed on company letterhead, you think it can work?

Thanks
@ishq74

 

[ishq74]

@ishq74 Thank you so much for your reply.

I forgot to ask the following question:
I had 2 different managers in 2 years while working in the same position, I intend to make them both sign the same letter, what do you think?
I am trying to be as precise as possible to avoid any problems.

Can you also check my reference letter below:
NB: I have the letterhead of the company

To Whom It May Concern,


This letter is to certify the employment of xyz with the ................ Department at qwe group. xyz joined us on ..... till ...... as a ........ She worked as a full-time employee (44 hours per week). Her job duties included but not limited to:
-
-
-
-
-
-

- Job Status: Previous

xyz was paid on a monthly basis. Her total salary package for the period she worked for our department was as follows:
• ..... to ........ (........ per month, i.e., ......... per year)

The remuneration package included housing allowance and transportation.


- Other benefits:

1. Medical Cover

2. Annual air ticket to home country

3. Paid annual leave


If you have any questions, please do not hesitate to contact me at ............. or .........................

Yours Faithfully,


..............................
..................... Manager

Company Name

Address

----------------
For the pay stubs, finance department said they will give me the required documents but with no signature only company stamp.
It won't be also printed on company letterhead, you think it can work?

Thanks
@ishq74

Letter's content looks good. You don't need two managers signature, it is not normal and not the norm of any company (Case Analyst will suspect, you actually wrote the letter). Whoever responsible for your position right now or HR officer/manager should sign the letter. So get signature from current manager or HR personnel of the company. Check the rule-
"should be an official document printed on company letterhead (must include the applicant’s name, the company’s contact information [address, telephone number and email address], and the name, title and signature of the immediate supervisor or personnel officer at the company),"

 

[Rehab85]

@ishq74
Thank you so much for your help.
Yes, I have the letterhead and all the details you mentioned above are available.
My immediate manager wrote the letter and will sign it.
She suggested that I must check if the structure is fine because she did not do this before.