Reference Letter

[vipulgoyal88]

Hi, my office's HR Department has refused to provide a reference letter on the company letter head. My boss is willing to write an email which would contain most of the required information except my annual salary. Would that be okay as proof of employment?

 

[Jazzman]

I don't know if an email from your boos would be ok but not including your annual salary is totally not ok. Annual salary, working hours, duties, position held, letterhead paper, signed and stamped ae key requirement by CIC for reference letters.

 

[Duskyblue]

Unfortunately, I also think an email won't be enough.

I don't know where you live, but at least here, the company is legally required to give me a confirmation letter if I wish it. You could try to find out what you laws say about it.

 

[vipulgoyal88]

I am from India, most of the companies here do not provide such a letter. My boss will provide his business card as well, so cant i justify this with a letter of explanation with copies of my email requests to my organization for providing this? Wont my pay stubs be good enough to justify the salary part? And I work for a govt org, more precisely, a financial regulator in my country. So doesnt the name of being associated with a reputed regulatory authority with legal powers and all matter in any manner?

 

[vipulgoyal88]

While i myself have access to letter heads, but I am meant to use them for my official purpose. For this purpose, only HR department should ideally use letter heads. While my boss is okay with putting it on a simple piece of paper with his signature and stamp, he is not comfortable giving it on a letter head since he is not supposed to. I though email might be better since the email address would show that it actually came from the official email id. What if I support it from some of my colleagues? And also take a print out of the email on white sheet and get it stamped and signed by the boss?

 

[Asivad Anac]

While i myself have access to letter heads, but I am meant to use them for my official purpose. For this purpose, only HR department should ideally use letter heads. While my boss is okay with putting it on a simple piece of paper with his signature and stamp, he is not comfortable giving it on a letter head since he is not supposed to. I though email might be better since the email address would show that it actually came from the official email id. What if I support it from some of my colleagues? And also take a print out of the email on white sheet and get it stamped and signed by the boss?

In the absence of a letterhead, take it on a plain paper with your boss's signature and stamp and get it notarized before submission. Submit any and all relevant additional documentation to strengthen your case here. Upload an LOE as well highlighting your inability to get the reference letter in the format required by CIC and politely requesting the officer to consider your file as complete and process the application on its merits.

 

[vipulgoyal88]

does it help to attach emails i wrote to hr people requesting the letter of reference? I have not been replied to those in email though i have been called and verbally told is not possible.

is there a particular format for LOE? Can you please provide a link? Thanks in advance

 

[Asivad Anac]

does it help to attach emails i wrote to hr people requesting the letter of reference? I have not been replied to those in email though i have been called and verbally told is not possible.

Just a copy of your mail won't help because it doesn't establish their refusal.

is there a particular format for LOE? Can you please provide a link? Thanks in advance

LOE is an optional cover letter you can write post ITA. No defined format. Just a regular 'To whoever it may concern' or addressed to 'Officer, CIC' would do. It will be a word/pdf document which is composed on your computer and uploaded directly to your post ITA profile - no need to sign, notarize etc.

 

[vipulgoyal88]

okay thanks a lot Asivad!