Lack of understanding of the upfront medical exam procedure

[Cherufe]

Hello,

Couple of questions:

1. How do I get a eMedical number for upfront medical exam? Do I need one?

2. We live in the Netherlands but we prefer to make the exam in Bulgaria (it's cheaper). They told me that they send they exam results to London and they go from there to Bucharest (the office responsible for Bulgaria), and if I want the documents to go to Vienna (the one responsible for The Netherlands) I need a official paper from the Canadian embassy.
Do I need such a paper, and if yes, how can I get one?

3. They will give me a proof of completion of the exam.
Is't this enough for the Vienna office to connect me with the results they will have in the system?

Thank you in advance!

 

[wowsers]

Hello,

Couple of questions:

1. How do I get a eMedical number for upfront medical exam? Do I need one?

2. We live in the Netherlands but we prefer to make the exam in Bulgaria (it's cheaper). They told me that they send they exam results to London and they go from there to Bucharest (the office responsible for Bulgaria), and if I want the documents to go to Vienna (the one responsible for The Netherlands) I need a official paper from the Canadian embassy.
Do I need such a paper, and if yes, how can I get one?

3. They will give me a proof of completion of the exam.
Is't this enough for the Vienna office to connect me with the results they will have in the system?

Thank you in advance!

1. No. You simply contact a medical practitioner approved by CIC and make an appointment. The medical practitioner can be anywhere in the world. Bulgaria is perfectly OK though you live in the Netherlands. No number is required.
2. Who is 'they'?. So far as I am aware the information you were given is incorrect. So far as I am aware the medical results are sent to Ottawa, not London. (One caveat about that; that assertion is based on what I was told by my medical examiner when I took the medical in Canada; but I think that is what happens universally) The medical results contain a barcode which will enable your Visa Office to access the results. When you have completed the medical exam the medical practitioner will hand you a form which you must enclose with your application when you send it to Mississauga. In the application there is a space enabling you to indicate which Visa Office you would prefer, but the choice of Visa Office is up to CIC, not the applicant. It is more than likely that your application will be dealt with by the Vienna office, which is the Visa Office which processes applications from the Netherlands. You do not need any official paper to have your results sent to the VO in Vienna: that will be done automatically by CIC.
3. The document which the medic will hand to you after the exam contains the barcode and will enable CIC to connect up the medical results with your file. I am unsure how the internal procedure of CIC works in detail but sure enough the medical results will reach your Visa Officer without further action by you: it is all done by CIC electronically and all you have to do is to be sure to enclose the form the medic will hand you after the exam in your application bundle when you send it to Mississauga.

 

[Avadava]

No need to be worried, you can have the medical exam anywhere in the world, as long as the doctor is approved by CIC. So look at their list and choose one that is most convenient for you: http://www.cic.gc.ca/pp-md/pp-list.aspx

It is true that if the medical exam is done in Europe, the results are sent to the regional branch, which is London. I did my upfront med exam in Frankfurt and 10 days later I received a letter from the UK Health Branch in which they asked me to go back for further tests. They assess your results in London, and once they are satisfied with them, they match them with your file electronically. They do not send the actual med exam anywhere, they just upload your results electronically, and your VO of choice can access them to see if you passed or not.

The VO will access your med exam through the eMedical number included in your application. When you do an up-front medical exam, you receive a piece of paper with your info (name, DoB, Passport number, etc.) and that paper contains a UMI (Unique Medical Identifier). You include that paper with your application when you send it to Mississauga.

 

[Cherufe]

The VO will access your med exam through the eMedical number included in your application.

But I will not have an eMedical number because we haven't started the process yet.
wowsers set I don't need one, so maybe once they have the results in London they will either give me a number or just connect the results to the number I will get later?

Who is 'they'?

The people from the Bulgarian health clinic that facilitates the examinations.

So up to this point, my understanding is that I will only need to bring ID (maybe photos) and that will be enough?
Meaning I will get a proof of completion which we will send with the application and they will be able to connect everything?

Thank you again!

 

[Cherufe]

I spoke with the medical office here in Amsterdam, and now I think I have better understating of what was my mistake.

I read somewhere (and maybe I was misinformed) that if you don't have eMedical number, the medical office cannot upload the files on the system, so they need to send them by courier.
Now that said that once I go for the examination they will create a eMedical number for me (with my passport, date of birth,...).
Is this correct? Does anyone have experience with going to the examination without having an eMedical number and without started sending documents to CIC?

 

[wowsers]

So up to this point, my understanding is that I will only need to bring ID (maybe photos) and that will be enough?
Meaning I will get a proof of completion which we will send with the application and they will be able to connect everything?

Thank you again!

[/quote]
The medical number/barcode will be on the form handed to you by the medical examiner once you have completed the medical examination. You do not need to do anything with it: it is for use in CIC's internal procedures and they get to know of it (a) because the medical examiner sends it to them and (b) because it is also set out on the form you will receive from the medical examiner, which you will be enclosing with your application. All you need to do is to send the document with your application to Mississauga. It is a good idea to photocopy the document for your records. I do not think you will ever be asked to quote that number; but you never know with CIC. I forgot to photocopy mine!
If you google CIC medical examination for permanent residency you will find a document which does not appear to have an IMM number. It sets out everything you will need to take with you to the medical exam, but as I recollect omits to mention the doctor's fee! Your photos may well not be used: at my medical exam the doctor took a photo with a digital camera and handed back my photos. It is all very straightforward and need not cause you any worry. You are quite right in thinking that everything will be connected up by CIC in due course.
Post Script. After writing the above I was referred to your further post. I had no e medical number when I went for my medical, and since I forgot to photocopy the document I still do not know what it is. It is not important: leave it to CIC to sort out. All you need to do is to go along to the examination taking with you what CIC says you should take with you and afterwards to remember to send the document which the doctor will hand to you to Mississauga with your application bundle.

 

[Cherufe]

Great, thank you!

It looks that the system is set up in a way that one should expect it to be set up, and I was just over-thinking it.
My main concerns were that either the clinic people will not know what to do if you don't have a document from the embassy, or that the documents will be send to Bucharest, and we will need to wait more time (until it finds the right place).

P.S. I found the document, and I'm reading it right now

 

[Rob_TO]

There are i think 6 Regional Medical Offices in the world. So when a doctor performs the exam, they will send results to any one of these 6 RMOs. The RMO is the one that actually analyzes your medicals and summarizes the results to the visa officers.

The doctor you go to will also assign a case number to your file, and give you a receipt with that number that you need to include in the application as proof you did the medical. Whatever visa office ends up with your application package, they can just take your case medical number, and access your medicals no matter what RMO they went to. Most of this is done electronically these days.

 

[browntrout]

its all electronic, and the results would be readily available for the CIC person to grab once your application gets to that stage. And, you can do this exam well before submitting your application, i.e don't need a application number etc. Just to point out though that with some processing offices, i wouldn't do the medical too early, as when (and if) they issue your landing papers they would be valid 1 year from the date your did your medical.

Not sure why they have it like this, odd, but that's how it is.

 

[Cherufe]

Yes, this will be the last thing we will do, so we can "use" the full year