IQAS Guide for ECA (Name Difference) - IOBM SSUET KARACHI PAKISTAN

[alizaidi]

Oh many thanks Ali, i thought we should put board name in institution , i will check the dates on marksheets. Cheers

Best of luck. Don't forget to share your timeline and evaluation experience from IQAS once you are received our certificate.

 

[Nauman_2017]

IQAS does not require exact dates, just put first of month thats it. Your attendance dates for SSC and HSC should be :

SSC
START DATE: School admission month and year OR ninth class starting month and year (Do not worry about this at all if they do not match exactly)
END DATE: Matric examination date (must be written on Matric-certificate)

HSC:
START DATE: College admission month and year (See college card or if not then look around in which months exactly college issue admissions in your city)
END DATE: Second Year exam month and year (must be written on inter-certificate)

Your school name (must be written on Matric-certificate or marksheet)
Your college name (must be written on inter-certificate or marksheet)

Hi Ali, sorry for asking again, Matric and Inter certificates have no names, Marksheet has but do we need to send inter and matric marksheets as well to IQAS i thought it should be only certificates...

 

[Dream-mer]

Hi guys!

Just a quick question. My sis in law's university (stiff administration) wrote her home address on the sealed envelope instead of the IQAS address. She will send the sealed envelope along with her application form and other documents. Any idea if there will be any hindrance? I can make a sticker of IQAS address and paste it over the space where they wrote her home address. What's better, leave it as it is or paste an IQAS address sticker...

 

[alizaidi]

Hi Ali, sorry for asking again, Matric and Inter certificates have no names, Marksheet has but do we need to send inter and matric marksheets as well to IQAS i thought it should be only certificates...

No, you don't need to send either Matric/Inter certificates or mark-sheets. IQAS only needs degrees and transcripts of post secondary education i.e. after intermediate. You just need to write details about school and college on form before the payment, after that I do not think that there is any need of those. I hope i have cleared it, if still there is any confusion please feel free to ask

 

[alizaidi]

Hi guys!

Just a quick question. My sis in law's university (stiff administration) wrote her home address on the sealed envelope instead of the IQAS address. She will send the sealed envelope along with her application form and other documents. Any idea if there will be any hindrance? I can make a sticker of IQAS address and paste it over the space where they wrote her home address. What's better, leave it as it is or paste an IQAS address sticker...

I am afraid to tell you that it will be considered as tampering on sealed envelop and IQAS can reject your application on basis of that and will also not give you your money back. I would advise you to discard that envelope and have the new one with IQAS address. My rationale of that advice is that IQAS wants these sealed envelopes directly from institution. If they are lenient on this clause and accepting our applications even though our envelopes are not being sent directly from our institutions then we should not exploit this at all. Tampering sealed envelope is a big NO.

 

[Nauman_2017]

Dear Ali and experts,

Taking advantage of your experience further and in order to avoid any mistakes just want to ask you a little about the Checklist. In section B first is the Secondary school certificate area:

Photo copy of Diploma: One space so shall i enter both SSC and HSC
Photo copy of transcripts/statement of marks: what to write here
Transcripts (statement of marks, grade report) issued by: what to write here

Transcripts requested from issuing the issuing body: do we put a check here or not if we are sending copied but verified and sealed


Post secondary academic documents: There is option for 2 degrees so one from SSUET and one from IOBM like your case

SSUET
Photo copy of Degree Diploma: Here i will put the name
Photo copy of transcripts/statement of marks: what to write here
Transcripts (statement of marks, grade report) issued by: what to write here

Transcripts requested from issuing the issuing body: do we put a check here or not if we are sending copied but verified and sealed

IoBM

Photo copy of Degree Diploma: Here i will put the name
Photo copy of transcripts/statement of marks: what to write here
Transcripts (statement of marks, grade report) issued by: what to write here

Transcripts requested from issuing the issuing body: do we put a check here or not if we are sending copied but verified and sealed

Many thanks in advance

 

[alizaidi]

Dear Ali and experts,

Taking advantage of your experience further and in order to avoid any mistakes just want to ask you a little about the Checklist. In section B first is the Secondary school certificate area:

Photo copy of Diploma: One space so shall i enter both SSC and HSC
Photo copy of transcripts/statement of marks: what to write here
Transcripts (statement of marks, grade report) issued by: what to write here

Transcripts requested from issuing the issuing body: do we put a check here or not if we are sending copied but verified and sealed


Post secondary academic documents: There is option for 2 degrees so one from SSUET and one from IOBM like your case

SSUET
Photo copy of Degree Diploma: Here i will put the name
Photo copy of transcripts/statement of marks: what to write here
Transcripts (statement of marks, grade report) issued by: what to write here

Transcripts requested from issuing the issuing body: do we put a check here or not if we are sending copied but verified and sealed

IoBM

Photo copy of Degree Diploma: Here i will put the name
Photo copy of transcripts/statement of marks: what to write here
Transcripts (statement of marks, grade report) issued by: what to write here

Transcripts requested from issuing the issuing body: do we put a check here or not if we are sending copied but verified and sealed

Many thanks in advance

Photo copy of Diploma: It's written on the check list that "if you wish to have only your post-secondary education assessed, secondary school documents are not required" so you should leave it blank not needed at all OR you can write "HIGHER SECONDARY SCHOOL CERTIFICATE" (Attach inter-certificate if you want but then tell them you only need to have post secondary education assessed)
Photo copy of transcripts/statement of marks: you should leave it blank not needed at all OR "HIGHER SECONDARY SCHOOL MARKSHEET" (Attach inter-mark sheet if you want but then tell them you only need to have post secondary education assessed)
Transcripts (statement of marks, grade report) issued by: Please leave it blank, you don't want your post-secondary credentials to be assessed right? you don't have sealed envelope from inter-board right? so please leave it blank.

Transcripts requested from issuing the issuing body: you should check here because you will send one more copy of your transcript so one should be in sealed envelope and one should be with your application


Post secondary academic documents: There is option for 2 degrees so one from SSUET and one from IOBM like your case Yes, leave one blank if you have one credential only

SSUET
Photo copy of Degree Diploma: exact name of your program on your degree like "BACHELOR IN COMPUTER SCIENCE"
Photo copy of transcripts/statement of marks: same as above i.e. exact name of your program on your degree
Transcripts (statement of marks, grade report) issued by: exact name of your institution which is on your degree

Same as above for second credentials.

 

[Dream-mer]

I am afraid to tell you that it will be considered as tampering on sealed envelop and IQAS can reject your application on basis of that and will also not give you your money back. I would advise you to discard that envelope and have the new one with IQAS address. My rationale of that advice is that IQAS wants these sealed envelopes directly from institution. If they are lenient on this clause and accepting our applications even though our envelopes are not being sent directly from our institutions then we should not exploit this at all. Tampering sealed envelope is a big NO.

True. Your reasons hold logic. But now the extemely uncooperative administration at jinnah university for women is non-comprising on this issue.

Think if she sends her home address envelope, it will be problematic?

 

[Nauman_2017]

Photo copy of Diploma: It's written on the check list that "if you wish to have only your post-secondary education assessed, secondary school documents are not required" so you should leave it blank not needed at all OR you can write "HIGHER SECONDARY SCHOOL CERTIFICATE" (Attach inter-certificate if you want but then tell them you only need to have post secondary education assessed)
Photo copy of transcripts/statement of marks: you should leave it blank not needed at all OR "HIGHER SECONDARY SCHOOL MARKSHEET" (Attach inter-mark sheet if you want but then tell them you only need to have post secondary education assessed)
Transcripts (statement of marks, grade report) issued by: Please leave it blank, you don't want your post-secondary credentials to be assessed right? you don't have sealed envelope from inter-board right? so please leave it blank.

Transcripts requested from issuing the issuing body: you should check here because you will send one more copy of your transcript so one should be in sealed envelope and one should be with your application


Post secondary academic documents: There is option for 2 degrees so one from SSUET and one from IOBM like your case Yes, leave one blank if you have one credential only

SSUET
Photo copy of Degree Diploma: exact name of your program on your degree like "BACHELOR IN COMPUTER SCIENCE"
Photo copy of transcripts/statement of marks: same as above i.e. exact name of your program on your degree
Transcripts (statement of marks, grade report) issued by: exact name of your institution which is on your degree

Same as above for second credentials.

Great dear many thanks for the help

 

[alizaidi]

True. Your reasons hold logic. But now the extemely uncooperative administration at jinnah university for women is non-comprising on this issue.

Think if she sends her home address envelope, it will be problematic?

So I think you have two options:

• Apply again for the sealed envelope and make sure this time you give them clear instruction and say that IQAS is not accepting the previous envelope and you have to go through the process again because of this reason. Try your best to have the sealed envelope again with IQAS address on that. Pressurize them if you are not able to convince them, they will just have to issue a new envelope and that's it.
• If you are failed to do so, take risk and send the same envelope you have currently and mention your situation on "additional information" section and hope they don't reject your application, I guess they will not UNLESS you tamper your sealed envelope or do not express your situation on form.

 

[alizaidi]

Great dear many thanks for the help

you are welcome.

 

[Shivanker]

Detailed Steps of IQAS:

I had two degrees which I wanted to assess from IQAS:

BACHELORS OF COMPUTER ENGINEERING
SIR SYED UUNIVERSITY OF ENGINEERING AND TECHNOLOGY aka (SSUET)

MASTERS OF BUSINESS ADMINISTRATION
INSTITUE OF BUSINESS MANAGEMENT aka (CBM/IoBM)

Applying online and payment of fees:

I created an account on IQAS website and completed online form (iqas.work.alberta.ca/eca#/)

Before starting this you need to have your school, college and universities' documents with you.

You need to have your debit/credit card with you (IQAS accepts Visa, MasterCard, American Express, Debit or Interac), I used Mastercard Credit Card.

It will take around 15-30 minutes to complete the application.

After submitting your application, you must get notification email with the application form and document checklist attached.

IQAS reference number is "Application Id" in your email. It is also mentioned in the application form (Bottom left corner of each page)

Reference number is important, note it down as it must be mentioned in the transcript request forms which you will submit in universities for the degree/transcript verification.

Visiting and getting sealed envelope from IoBM:

Download the Transcript request form from IQAS website and fill your part/section. (alberta.ca/documents/IQAS/academic-records-request-form.pdf)

Email the filled form to "transcripts.grades@iobm.edu.pk". Do not forget to enter (Application Id/Reference Number) in the form

I brought color copies of my transcript (1) and degree (1) with original transcript and degree of my MBA

I visited transcript office which is adjacent to M.S Sabina room.

Request the representative to verify your copies and fill the form which you sent via email earlier.

He will verify (stamp) your degrees, fill and print the form. You must sign the form and write the date on the form. After that, he will accompany you to MS Sabina office to have her signature on the form.

You will have to submit 50 RS in finance department for the IoBM official seal. Get the receipt and get back to MS Sabina office, the assistant will then show you signed forms and stamps, check the information carefully as they are going to be sealed now. Give receipt to the MS Sabina assistant and he will seal the envelope containing:

Your verified color copy of transcript
Your verified color copy of degree
Transcript request form (IQAS)

Visiting and getting sealed envelope from SSUET:

Download the Transcript request form from IQAS website and fill your part/section. (alberta.ca/documents/IQAS/academic-records-request-form.pdf)

Print a copy of the form. Do not forget to enter (Application Id/Reference Number) in the form. Sign it and write the date on the form.

I brought color copies of my transcript (1) and degree (1) with original transcript and degree of my BS (CE). In addition to this, you must bring your SSC-matric certificate copy.

Visit SSUET examination department and ask for a request-sealed-form. Also, ask the verification fees of per document although it must be in the request form.

Go inside the examination department to meet MS. Sumera and show her your original degree, transcript and filled form. She will compare the information on the form + degree, and will give you go ahead to submit your documents at the counter.

Fill the SSUET verification request form. Collect the voucher from the examination department and pay the fees in university' bank.

You must now have the following documents:

Color copy of your transcript
Color copy of your degree
Copy of your SSC-matric certificate
Transcript request form (IQAS)
Verification request form (SSUET)
Paid Voucher

Submit them to the examination counter and get the receipt, receipt will show that the working time for the verification is 15 days although it can be done in a week if you request them to have them sooner.

Mailing the documents to IQAS:

Print the application form as it is which you received after payment, sign and write date on it.

Fill the document checklist and print it out too.

Make color copies of your transcripts and degrees.

Now you will have these documents with you:

Application form (received from IQAS after payment) Print it and sign it
Document checklist form (received from IQAS after payment) Filled and print it.
Color copy of your transcript/s
Color copy of your Degree/s
Color copy of your SSC-matric certificate (Optional)
Color copy of your HSC-inter certificate (Optional)
Color copy of your passport (First four pages)
Sealed envelope of IoBM
Sealed envelope of SSUET

Now send them all to the address mentioned in the application form.

Note:

Matric inter certificates were optional, I sent them anyways.

Verification of university degrees are optional too, I sent them anyways.

I was worried about my name difference, as I have the following scenario:
My name was "Syed Jon Doe Zaidi" on my passport and CNIC. However, my name in all educational documents were "Jon Doe". I created an affidavit on 100 rupees stamp paper in which I mentioned that both are same persons and sent this with my all documents too.

I also mentioned in the checklist document that my universities asked me to send sealed envelopes on their behalf and IQAS can contact the universities to verify this.

Timelines:

Documents submitted at Fed ex: 21 Jan, 2016
Documents delivered to IQAS: 25 Jan, 2016
First confirmation email from IQAS: 26 Jan, 2016
Second confirmation email from IQAS: Feb 10, 2017 (Got the ECA results. Attached online certificate in a PDF form)
Documents dispatched from IQAS: Feb 10, 2017
Documents delivered to me: Have not given me any tracking number (Who cares, I can submit my profile, right?)

Results of ECA:
BS SSUET (Pak) = four year bachelor degree (Canada)
MBA CBM (Pak) = Master of business administration degree (Canada)

Hi do I have to send my transcripts aswell along with the application and degree certificates? I thought that will be sent by the relevant university

 

[alizaidi]

Hi do I have to send my transcripts aswell along with the application and degree certificates? I thought that will be sent by the relevant university

yes, one copy from you and one from the university.

 

[Shivanker]

Hi,

Do I have to fill the second page of the 'Application Checklist' or that is for IQAS to fill

 

[obi1987]

Hi,

I have gone through the process.

Please explain one thing about this point these color copies are only just copies or attested copies?

Now you will have these documents with you:

Application form (received from IQAS after payment) Print it and sign it .... OK
Document checklist form (received from IQAS after payment) Filled and print it..... OK
Color copy of your transcript/s ..... ??
Color copy of your Degree/s........ ??
Color copy of your SSC-matric certificate (Optional) .....??
Color copy of your HSC-inter certificate (Optional) .....??
Color copy of your passport (First four pages) .....??
Sealed envelope of IoBM .... OK
Sealed envelope of SSUET ..... OK