Dear Sometimes people are reluctant to ask their current employer for such letters, for fear that the employer will become suspicious of them. Many times these cranky HR managers and stringent HR policies will become the biggest hurdle for you to get a Job Reference Letter as per your Expectations or not at all getting the Job Reference Letter. If this is the case, then you may ask colleagues for writing such letters. Such Letters can be taken on plain paper, if you cant get it on Company Letterhead. Letters from colleagues must be notarized, and should state that he/she is working / has worked with you, and witnessed you performing certain duties. We work through some of the common issues or problems with job reference letters.
Letter Head Issues
If you are not able to get this Job Reference Letter on Company Letter Head, then
Please descibe the reference letter with your NOC on a white A4 paper and get it acknowledged by your supervisor.
Take a copy of photo I’d (company tag photo id) of your supervisor of your company…get it signed by him on it and do attestation
Get a service letter from your employee stating you have worked from so and so time with your designation (Experience Letter)
Provide an affidavit supporting why you are not able to provide the reference letter in company letter head (see it here) and attach the service letter provided along with this affidavit
Submit appointment letter (if exists)
Submit Payslip (if exists)
No Letters at All
There will be instances when you will not be getting any success in obtaining Job Reference Letter. Some of the reasons may be:
Company is closed down
Supervisor/s you worked with are now with another employer
HR Policies
Your employer gives only experience letter and etc..
In such cases you can submit below Sample affidavit as an alternative to the work reference/job description letter:
Sample notarization Date:
SOLEMN AFFIRMATION
I the undersigned, (principal applicant), residing at ___________________________________, hereby solemnly affirm that from (date) until (date) I was employed by (company name) as (job title). I worked (number) hours per week and was paid (salary) (weekly, monthly, yearly).
My main duties consisted of (main duties).
Main Duty 1
Main Duty 2
Main Duty 3
Main Duty 4
and so on and so forth.
I am unable to obtain a letter with the job description from my employer because the HR department doesn’t provide any such letter with the job duties mentioned on it. The only thing they provide with is an experience letter with the designation and the tenure of the employment mentioned on it, that too at the time of relieving.
I have that letter and I shall enclose the notarized copy of the same.
______________________
Signature principal applicant
Important Notes: In those cases where employment letters are not available, or where letters from colleagues are substituting, providing as many of the following additional documents should be provided to CIO office as possible:
tax documents
pay slips / pay stubs
performance appraisals
employment contracts,
promotion letters or letters of appointment
letters sometimes provided by employers for banking purposes, in which the letter confirms your position and salary;
experience letter & / or relieving letter
PF contribution letter
gratuity / pension contribution slips
annual tax certificates
Income Tax Returns
Please note that these substitutes may be provided, even in the case that you are able to obtain a good employment letter as detailed above. Providing with such documents can help better demonstrate credibility of your employment history, which may facilitate your application, or the chance of an interview waiver.