Finalizing PAckage : Which documents Need to be Notarized

[happy-go-lucky]

Thank you, Dsmalhan!!

 

[chakri8385]

The text reproduced below is from CIC website. In my opinion all photocopies need to be certified true copies to show that the documents that you are sending are genuine and true.

Certified true copies

To have a photocopy of a document certified, an authorized person must compare the original document to the photocopy and must print the following on the photocopy:

“I certify that this is a true copy of the original document”,
the name of the original document,
the date of the certification,
his or her name,
his or her official position or title, and
his or her signature.

Can you direct us to the page from CIC website where it is mentioned that all copies have to be notarized?
It is clearly written that notarizing of documents is needed for those which are not in english/french

 

[dsmalhan]

Can you direct us to the page from CIC website where it is mentioned that all copies have to be notarized?
It is clearly written that notarizing of documents is needed for those which are not in english/french

Dear Chakri,

I have already reproduced the text. But for your reference, let me do it again. The text below is from the instruction guide. Some other forum members are of the opinion that such notarization is only required for documents that are not in english or french. However, as per my understanding, the text immediately preceding the text that is reproduced below is a separate heading on translation of documents. You can yourself judge that by the use of Headings on that page. Moreover, my common sense and experience states that why would anyone accept a photocopy of any document that has not been attested by anyone. Bare minimum any procedure requires atleast self attestation of the documents which are not original.

However, I leave the final decision on each one of you. You may decide to send plain photocopies, but I would never do that. Not for Canadian immigration, not for anything else. How does someone checking the photocopy get an assurance that the photocopy is in effect the true copy of an original document and that it has not been tampered with in any form?

Certified true copies

To have a photocopy of a document certified, an authorized person must compare the original document to the photocopy and must print the following on the photocopy:

“I certify that this is a true copy of the original document”,
the name of the original document,
the date of the certification,
his or her name,
his or her official position or title, and
his or her signature.

 

[namaste]

Dear Chakri,

I have already reproduced the text. But for your reference, let me do it again. The text below is from the instruction guide. Some other forum members are of the opinion that such notarization is only required for documents that are not in english or french. However, as per my understanding, the text immediately preceding the text that is reproduced below is a separate heading on translation of documents. You can yourself judge that by the use of Headings on that page. Moreover, my common sense and experience states that why would anyone accept a photocopy of any document that has not been attested by anyone. Bare minimum any procedure requires atleast self attestation of the documents which are not original.

However, I leave the final decision on each one of you. You may decide to send plain photocopies, but I would never do that. Not for Canadian immigration, not for anything else. How does someone checking the photocopy get an assurance that the photocopy is in effect the true copy of an original document and that it has not been tampered with in any form?

Certified true copies

To have a photocopy of a document certified, an authorized person must compare the original document to the photocopy and must print the following on the photocopy:

“I certify that this is a true copy of the original document”,
the name of the original document,
the date of the certification,
his or her name,
his or her official position or title, and
his or her signature.

I can't believe we are still stuck on this. I understand your position that it is better to err on the side of caution upon confusion. HOWEVER, this is not a matter of confusion. It is VERY clear that documents that don't need translation don't need notarization. There are thousands of applicants who used simple photocopies and have already received their PRs (in the past and current years). So it would be only a waste of time and money to notarize the copies.

 

[blue_57]

This is also my concern. I'm planning to send original copy of the ff: ECA, IELTS, birth certificates, Employment Reference and CIC forms of course. The rest are plain photocopies. I hope someone can personally attest that she or he sends a plain photocopy of diploma, TOR, certificate of board exam ratings etc and received a PER or successfully migrated without any problem.

 

[Kiwisteph]

Is this a case of different understandings of certified copy and notarised copy. Anything needing translation from what I have read needs a affidavit from the translator which would have to be done in front of someone authorised to take oaths I.e. Notary and a certified copy of the original which they can also do.

If the original is in English does it also have to be a certified copy which would be any of those people posted in the list above? The certified information is directly listed under the translation section since it states certification for translation but it doesn't specifically say anything for English documents.

We had planned to have all our documents that aren't required to be original certified by a Justice of the Peace here in NZ as they are authorised to take oaths so are equivalent to Commissioner of Oaths but their services are free unlike a Notary Public. Not sure if we need to do this know after reading these discussions.

As already said I would be surprised that they would accept photocopies without any certification at all as there is no proof to CIC that it agrees to an original and hasn't been tampered with.

Found this summary:

Certified generally means that the issuing entity (like a court clerk) "certifies" that it is a true copy of an official document and places an official (often embossed) seal on the document.

A Notary generally confirms only that a signature was made in their presence, and that the person had an i.d. But, just to make life interesting, Notaries can attest that a copy is a true copy, and court clerks can also be Notaries.