Request for Submission of Passports
Dear
Handsome Gorilla
Your application for permanent residence in Canada has reached the final stage of processing and we need your passport and the documents listed below in order to make a
final decision.
Please read carefully all information and instructions set out below and complete the steps accordingly.
Visa Validity:
Once issued, permanent resident visas usually expire on the date of expiry of your medical examination results, which in your case is
Date of Medical Results of Handsome Gorilla. If there is an earlier date of expiry on your visa(s), that is because the passport validity of you or one of your accompanying dependents expires before the medical examination expiry date.
You and all your accompanying dependents must travel to Canada and present your immigration documents at a Canadian Port of Entry before they expire. The validity of the visas cannot be extended.
If you are a citizen of a country that is exempt from obtaining a visa to visit Canada under Regulation 190 of the
Immigration and Refugee Protection Act, please follow the instructions below regarding your passport requirements (NOTE: To find out if you are visa-exempt under Regulation 190, consult the following
CIC webpage:
http://www.cic.gc.ca/english/visit/visas.asp#exemptions):
Send a photocopy of your passport (all pages) and of the passport of your accompanying spouse and dependent children (all pages), if applicable to CPC-Ottawa.
Documents to submit:
- Original signed valid passport for yourself and each accompanying dependent:
· Each person, including minor children, must have
their own passport, and there must be at least
two blank pages in each passport
·
Ordinary passports are the only type of passport into which a permanent resident visa may be inserted. Diplomatic, official, and other special passports are not acceptable
· Passports that are
not signed by the holder are
not valid for travel
- Two (2) recent photographs for yourself and each accompanying dependent:
· The photos must be 35 mm x 45 mm, and must have a white background. Exact photo specifications are available at:
http://www.cic.gc.ca/english/pdf/kits/guides/3998E_tempA.pdf
· The name of each applicant must be written on the back of one (1) picture
- Please complete the information requested on the Passport Submission Form below.
- Others:
Please submit all passports and documents in one package, with a copy of this letter,
within 30 days. Failure to provide the requested documents within this time frame may result in the closure of your application without further notification.
How to submit:
Please provide passports or travel documents for yourself and each accompanying dependant,
along with a copy of this letter, to the visa office in of CPC-Ottawa.
- Passports should be submitted through a Canadian Visa Application Centre (VAC). Find the VAC nearest to you: http://www.cic.gc.ca/english/information/offices/vac.asp?utm_source=slash-vac&utm_medium=short-url&utm_campaign=generic.
- Alternatively, you can send your passport through a registered courier provider only if there is no Visa Application Centre in your country of residence (ensure you enclose a return airway bill for the return of the documents).
You must submit your passport(s) and documents and collect your visa(s) from the
Visa Application Center (VAC) in your country of residence, using one of the following options:
- In person or through an authorized representative:
You, or an authorized person you have designated, must attend to submit your passport(s) and documents to the VAC. You must also submit a printed copy of this email to the VAC.
Your authorized representative must present a Letter of Authorization (below) completed and signed by you, along with his/her identification document (preferably a valid passport) and a copy of this email.
- By commercial courier:
Residents of
Congo-Kinshasa, please see:
http://www.vfsglobal.ca/Canada/DRC/faq.html - “How can I retrieve my passport?” for details on what to include in your couriered package.
Residents of
Ethiopia, please see:
http://www.vfsglobal.ca/Canada/Ethiopia/faq.html - “How can I retrieve my passport?” for details on what to include in your couriered package.
Residents of
Kenya, please see:
http://www.vfsglobal.ca/Canada/Kenya/faq.html - “How can I retrieve my passport?” for details on what to include in your couriered package.
Residents of
Tanzania, please see:
http://www.vfsglobal.ca/Canada/Tanzania/faq.html - “How can I retrieve my passport?” for details on what to include in your couriered package.
Residents of
Uganda, please see:
http://www.vfsglobal.ca/Canada/Tanzania/faq.html - “How can I retrieve my passport?” for details on what to include in your couriered package.
The VAC will ensure safe and fast transmission of the passport(s) and documents to the High Commission, and back to the VAC once we have issued the visa(s).
For hours of operation,
VAC fees for these services, and any further information you require, please refer to the respective VAC website.
Submitting your passport(s) in Canada (CPC-O)
If you and
all the accompanying dependents on your application are currently in Canada and plan to be in Canada for at least three months, you may submit your passport(s) to the Case Processing Centre – Ottawa (“CPC-O”). You are required to send your passport(s) together
along with a copy of this letter by mail or courier to the following address.
If sent by regular mail or Canada Post Xpresspost (recommended option)
CPC – Ottawa
PO Box 9780
Ottawa, ON, K1G 4B9
- Purchase two prepaid letter-sized (32 x 24 cm) Canada Post Xpresspost envelopes (Regional if you live in Ontario or Quebec; National for other provinces and territories), at any Canada Post retail outlet.
- Complete the mailing label showing your full mailing address in the “Deliver To” field.
- Make a note of tracking numbers for each envelope.
- Enclose both envelopes along with your passport and a copy of this letter.
- You can purchase a Canada Post shipping label on line: http://www.canadapost.ca/personal/tools/cst/intro-e.asp
If sent by private courier (only)
CPC – Ottawa
365 Laurier Avenue West
Ottawa, ON, K1A 1L1
- If you choose to not provide us with a return Xpresspost envelope, we will return your passport(s) via regular mail (Canada Post Lettermail). Passport(s) will not be returned by private courier. Do not provide any pre-paid courier envelopes: These will not be used.
Change in Family Composition:
You must notify our office in writing
if there are or
will be changes in your life circumstances before using your visas, such as:
· Family status (e.g. marriage or common-law union, divorce, annulment, legal separation, birth, adoption, death of the sponsor, principal applicant or any accompanying family member); or
· You or any of your family members being charged or convicted of a criminal offence
Failure to inform us of any of these changes may delay processing, may result in the cancellation of your immigrant visas, or may render you and/or your family members inadmissible to Canada. Failure to inform us of dependent family members during your application processing will permanently exclude them from later sponsorship in the Family Class.
Any changes that result in visa reissuance will incur a
Replacement of an Immigration Document charge of CAD$30 for each visa that needs to be re-issued.
No reminder letter will be sent. You are requested to immediately act upon the instructions set out in this letter.
We wish you safe travels, and happiness and success in your new home in Canada!
Sincerely,
Immigration Section
