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narayanf1 said:
Hi everyone,
I am reaching out to each of my past employers to request for reference letters containing the following information.
Positions held during the period of employment and time spent in each position.
Main responsibilities and duties in each position.
Total annual salary plus benefits.
Number of hours worked per week.
Any extended periods of leave (more than one month).
narayanf1 said:
However, I received a response from the HR stating that they don't issue custom made reference letter and the company standard format will have not all the above mentioned detail. They would only be mentioning the period of employment and last held designation. Now, I can make use of the job offer letter to show the salary structure but I'm totally unsure how I can obtain the other detail.
Any suggestion?
For anyone facing difficulties obtaining employment reference letters you can try the below recommendation:
Job Reference Letter Problems with Employers
Sometimes people are reluctant to ask their current employer for such letters; for fear that the employer will become suspicious of them. Many times these cranky HR managers and stringent HR policies will become the biggest hurdle for you to get a Job Reference Letter as per your Expectations or not at all getting the Job Reference Letter. If this is the case, then you may ask colleagues for writing such letters. Such Letters can be taken on plain paper, if you can’t get it on Company Letterhead. Letters from colleagues must be notarized, and should state that he/she is working / has worked with you, and witnessed you performing certain duties. We work through some of the common issues or problems with job reference letters.
Letter Head Issues
If you are not able to get this Job Reference Letter on Company Letter Head, then
1. Please describe the reference letter with your NOC on a white A4 paper and get it acknowledged by your supervisor.
2. Take a copy of photo I’d (company tag photo id) of your supervisor of your company…get it signed by him on it and do attestation
3. Get a service letter from your employee stating you have worked from so and so time with your designation (Experience Letter)
4. Provide an affidavit supporting why you are not able to provide the reference letter in company letter head (see it here) and attach the service letter provided along with this affidavit
5. Submit appointment letter (if exists)
6. Submit Payslip (if exists)
No Letters at All
There will be instances when you will not be getting any success in obtaining Job Reference Letter. Some of the reasons may be:
Company is closed down
Supervisor/s you worked with are now with another employer
HR Policies
Your employer gives only experience letter and etc.
In such cases you can submit an affidavit as an alternative to the work reference/job description letter:
Important Notes: In those cases where employment letters are not available, or where letters from colleagues are substituting, providing as many of the following additional documents should be provided to CIO office as possible:
tax documents
pay slips / pay stubs
performance appraisals
employment contracts,
promotion letters or letters of appointment
letters sometimes provided by employers for banking purposes, in which the letter confirms your position and salary;
experience letter & / or relieving letter
PF contribution letter
gratuity / pension contribution slips
annual tax certificates
Income Tax Returns
Please note that these substitutes may be provided, even in the case that you are able to obtain a good employment letter as detailed above. Providing with such documents can help better demonstrate credibility of your employment history, which may facilitate your application, or the chance of an interview waiver.
I hope this helps.
Disclaimer: This is just a recommendation and in no way constitute a legal advise by law
