Here is the email that I had sent to CIC
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Dear Sir or Madam,
My name is XXX and this is with reference to my application for permanent residency under the Canadian Experience Class. My application number is XXX and UCI no. is XXXX. My date of birth is XXXX.
At the outset, I would like to thank you for giving me an opportunity to provide documentary evidence regarding my employment with XXX.
With reference to your request for an employment letter – stating the duration of work, hours per week, position held, duties actually performed, physical work location and name and contact information of the HR personnel, I had sent in a query to my HR Profile Holding Manager in XXXX. The response, unfortunately, has not been very favorable. I have been told that XXXX, as a matter of HR and Legal policy, does not provide such reference letters to any employee - be it temporary foreign workers or XXXX regulars. There is a directive from XXXX Legal team that such letters cannot be provided. Also, there is no legal binding on XXXX or government regulation which would help me persuade them to furnish such a letter.
The only letter that could be provided is a letter (Marked as Exhibit 1 and attached in this email). This letter states my current position in XXXX, my start date (no end date is provided as I am still employed there), annual salary (excluding bonuses and extra time) and my work location. It also contains my HR manager’s name and contact information. She has confirmed to me that she would be more than willing to speak to you regarding this subject– should you chose to contact her via telephone.
After receiving this letter from her, I escalated the matter internally to higher management within XXXX, only to receive a similar response. This non-confidential mail communication I have had with my HR manager and the Leader ( XXXX leadership representative) is attached in this email and marked as Exhibit 2)
In absence of a favorable letter, to further present my case for permanent residency under the CEC, and to prove my eligibility under NOC 2171, I am also attaching the following documentary evidences. Although not concise, these documents cover all the requirements specified by you. The documents are,
1. On a special request, my project Delivery Manager, has agreed to speak to CIC and verbally confirm the details, if you think this is appropriate. An email mentioning her confirmation is attached and marked as Exhibit 3.
2. At the time of my work permit application, XXXX had furnished a letter to the Canadian Consulate in New Delhi. This letter enlists my duties as well as my NOC code. It is attached as Exhibit 4. The specific details are mentioned on page 2, paragraph 2 & 3 and are duly highlighted in the exhibit.
3. I am attaching, as Exhibit 5 and Exhibit 6, the work contracts that have been signed by me and XXXX. Exhibit 5 mentions my weekly work hours on page 1, paragraph 5 and is duly highlighted.
4. Pay stubs for the month of October 2013 and November 2013 are attached. My weekly hours are available for your reference on these pay stubs. This are marked asExhibit 7 and Exhibit 8.
5. An extract of my year to date timesheet which shows my YTD hours. The hours are separated by the different activities performed by me over the current year. Although internally confidential, this document is being shared with you as it does not contain any financial information that would be harmful to XXXX. It is marked as Exhibit 9.
6. As an overview of the day to day activities performed by me, I am also sharing some email communication had with my co-workers, clients and managers over the past year. This information again is non-confidential and is attached to this email as Exhibits 10-14.
At this juncture, I would like to request you to please consider these evidences satisfactory in further processing my application. With limited government regulation to back me on this subject, I would be unable to force XXXX to issue me an employment letter as per the format prescribed by you. I would urge you to speak/communicate with my HR Profile Holding Manager and/or Project Deliver Manager to clarify all your doubts. Their contact details are available in the respective exhibits and as confirmed by them, they would be more than happy to confirm things verbally.
I respectfully request a favorable consideration of my permanent residency application.
Kind regards,
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