I applied my GCMS notes just a week before my PPR is issued and got it in exactly 30 days. I was fortunate to see the whole detailed process of my complete application to the PPR since the notes was generated on the same day that they issued my PPR. I would share my analysis on how they process CEC applications.
Long words short, I think that they have 3 validation stages through the process:
0. The start of everything is medical pass. This triggers multiple processes to start including but not limited to criminality check. (29 days after the time you take your exam)
1. Program Assistant Review (10 days after medical pass)
a. This role does a very rough check on your files after your medical passes. (maybe this is R10)
2. Case Analyst Review (30 days after the Program Assistant Review)
a. To me this is the real and most important role that may send out procedural fairness letter (or the procedural fairness letter is sent by the immigration officer who knows..)
b. This role runs a thorough validation on your files and write a detailed report on what he/she find and submit the report to the immigration officer
c. This person also makes a rough decision of your eligibility A11.2 such as “Recommend Pass”
d. This person’s notes are long and are in details.
3. Immigration Officer Review (24 days after the Case Analyst Review)
a. The immigration officer makes the final decision based on the report gathered by the case analyst.
b. This role determines whether he/she is satisfied with your eligibility A11.2 and makes a final decision right after you pass A11.2.
c. Though this role’s notes are very short, according to the processing time during this stage, this role may also do a thorough validation on your files.
4. PPR send out (6 days after the Immigration Officer Review)
Details:
Day 16: Files transferred from Centralized Intake Office to CPC Vegreville
Day 28: Medical Passed. Criminality In Progress. RCMP submitted and passed on the same day. US Partner Biographic check submitted and passed on the same day.
Day 29: Files transferred from CPC Vegreville to CPC Ottawa
Day 38: Program Assistant Review - Candidate Eligibility at CPC Vegreville
Score met, Fees Paid, Med pass, R10 Pass, English Test Met (This is the earliest time I see the keyword R10 appears in the notes)
PCC Pass, RCMP Pass, Criminality – Recommend Pass
Day 56: My first GCMS note generated (I guess that the visa officer can see this message in their system)
Day 58: Biographic shared with the USA returned as Passed.
Day 68: Case Analyst Review - Class Eligibility(CEC) at CPC Ottawa
Reviewed everything that Program Assistant reviewed and
CRS Score Summary, Current status in Canada, Marital status, Medical Validity, Passport Validity, Work experience
A11.2 Recommend Pass
[To me, Case Analyst is the real person that does thorough validation of your application documents including researching your work experience through web-based search, calculating your work period in detail, confirming your annual salary, job description/NOC, full-time/part-time job type, employment letter, as well as validating your paystubs]
Day 92: Criminality Passed
Day 92: Officer Review – Eligibility at CPC Ottawa
Reviewed everything that Case Analyst reviewed and
Satisfied with the application without any concerns. Eligibility Pass - A11.2 Pass
[The officer is the real big CROWN guy who takes the detailed report from the case analyst, reviews the report and determines whether this application is okay or not. The officer will approve your application right after A11.2 passes. In my case, the final decision was made in 2 minutes after A11.2 passed.]
Day 92: Security is only mentioned here as not started through the whole GCMS note. No further details. It’s either withheld by them or never started…
Day 92: Final decision made, application approved. (This approval only shows in the GCMS notes)
Day 98: Ready For Visa email sent (This is PPR)
Day 98: Group Number Assigned (from other’s GCMS notes showing they seem to process Passport in batches/groups)
Day 99: (Digital) COPR Saved to The System and queued for printing
Day 99: (Digital) Counterfoil Saved to The System and queued for printing
I have never had a chance to dig into “Security” check as the GCMS notes did not mention anything.
