CAIPS (or "Computer Assisted Immigration Processing System") is where all Canadian government notes are kept about your immigration application. CAIPS includes a wealth of information, including:
*Initial assessment scores
*Missing documentation
*Interview dates
*Visa officer notes and comments
*Concerns or problems with your file
Here is how to obtain your CAIPS notes yourself :
You must be living in Canada or have someone in Canada to do the same for you. If you are living in Canada you can order your CAIPS notes or on behalf of someone else for free under the Privacy Act.
1) Go the site : http://www.cic.gc.ca/english/pdf/kits/forms/I... and fill in the form with the required details i.e.:
a] Visa post (e.g. Buffalo, NY etc.)
b] File number (e.g. BXXXX..)
c] Date of Birth
d] Your Postal address (In Canada address only)
2) Check on the box for the CAIPS notes request in the form.
3)Provide a photocopy of your valid permit/visa in Canada (Person requesting).
4) Write a cover letter requesting the notes (Person who requests writes that).
Post all the papers together to :
Citizenship and Immigration Canada
Access to Information and Privacy Coordinator
Narono Building
360 Laurier Avenue West, 10th Floor
Ottawa, Ontario K1A 1L1
Tel.: (613) 957-6512
Fax: (613) 957-6517
* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *
Permanent Residents / Permanent Resident Determinations
*censored word*
* 1 or M male
* 2 or F female
MARITAL STATUS
* 1 single
* 2 married
* 3 widowed
* 4 divorced
* 5 separated
* 6 common-law partner
HEIGHT CODE
(Height must be between 31 cm and 268 cm)
* 1 (or metric + height)
* 2 (or imperial + height, 0 for unknown)
EYE COLOUR CODE
* 0 Unknown
* 1 black
* 2 blue
* 3 brown
* 4 green
* 5 hazel
* 6 gray
* 7 other
HEIGHT AND EYE COLOUR VALIDATION CODE
* 0 not defined
* 1 unknown
* 2 confirmed
* 3 estimated
NAME FLAG
* 1 maiden name
* 2 son/daughter of
* 3 other surname or different spelling
* 4 other given name/different spelling or nickname
* 5 spouse's surname
* 6 intended spouse's surname
OFFICIAL LANGUAGE CODE
* 1 fluent in English
* 2 fluent in French
* 3 fluent in both
* 4 fluent in neither
EDUCATIONAL QUALIFICATION CODE
* 00 none
* 01 secondary or less
* 02 formal trade certificate, diploma or apprenticeship e.g. hairdresser
* 03 other non-university certificate or diploma e.g. registered nurse, denial technician
* 04 some university, no degree
* 05 bachelor's degree of first professional degree e.g. BA B.Ed, B.Eng. LLB. MD
* 06 some post graduate, no further degree
* 07 master's degree
* 08 doctorate - PhD
SYNTHETIC NOC CODES (OM OP 97-21)
* 9911.0 Student
* 9992.0 Retired
* 9970.0 Homemaker
* 9980.0 Dependant (other than student)
* 9914.0 New Worker
* 9999.0 Open Work Permit 0001.0 investor
PILOT INDICATOR COPES (PERMANENT RESIDENT ONLY)
* CN1 Control - Independent Class - London
* CN2 Control - Independent Class - Hong Kong
* CN3 Control - Independent Class - New Delhi
* PN1 Pilot - Independent Class - London
* PN2 Pilot- Independent Class - Hong Kong
* PN3 Pilot - Independent Class -New Delhi
* CF3 Control - Family Class - New Delhi
* CF4 Control - Family Class - Singapore
* PF3 Pilot - Family Class - New Delhi
* PF4 Pilot - Family Class - Singapore
* IF3 Imaging - Family Class - New Delhi
PROVINCE
* AB Alberta
* BC British Columbia
* MO Manitoba
* NB New Brunswick
* NF Newfoundland
* NS Nova Scotia
* NT Northwest Territories
* NU Nunavut
* ON Ontario
* PE Prince Edward Island
* PQ Quebec
* SK Saskatchewan
* YT Yukon
FAMILY STATUS CODE
* 1 principal applicant
* 2 dependant is spouse of principal applicant
* 3 neither 2, 4 nor 6 apply
* 4 dependant is a child over 19 or relationship to principal applicant is GRANDSON or GRANDDAUGHTER (pre-Proclamation cases)
* 5 common-law partner
* 6 dependant is child over 22 or relationship to principal applicant is GRANDSON or GRANDDAUGHTER (post-Proclamation cases)
EMP. CODE
* 1 designated occupation
* 3 arranged employment as minister or in family business
* 4 has EMP5056.
ARRANGED EMPLOYMENT TYPE
* 1. Holds Work Permit on the basis of an HRDC Confirmation -R 82(2)(a)
* 2. Holds Work Permit on the basis of an HRDC confirmation -R 82{2)(b)
* 3. HRDC permanent confirmation has been issued -R82(2)(c)
MEDICAL STATUS CODE
* R Documents rec'd from physician, but not yet assessed
* F Case furthered
* B Pending review by Medical Advisory Board
* H Pending decision by HQ
* A Assessed and finalized
* N No document received for this family member
MEDICAL CODES
* M1 enter 01
* M2 enter 02
* M3 enter 03
* M4 enter 04
* M5 enter 05
* M6 enter 06
* M6 enter 06
* M7 enter 07
* M2/3 enter 23
* M4/5 enter 45
* M4/6 enter 46
* M4/7 enter 47
* M6/7 enter 67
IMMIGRANT COST RECOVERY
* FPA fee paid abroad
* FPC fee paid in Canada
* FPE fee paid at Port of Entry
* FPS T11 decision pending - Quebec cases only
* R01 CR or DC case
* R02 Citizens of Finland
* R03 Application commenced before 03/02/86.
* RQ4 found not to be a refugee
* ROS re-opened case, no change in previous coding
* RPA Refund processed abroad (appl. fee)
* RPC Refund processed in Canada (appl. fee)
* 999 none of the above apply
RIGHT OF PERMANENT RESIDENCE FEE
* LFA paid abroad
* LFC paid in Canada
* LFD payment deferred - non PQ
* LFN not applicable
* LFP partial refund
* LFQ payment deferred - Quebec
* LFR refund
* LFS supplementary payment.
* LLA landing loan approved
* LXR exempt refugees (CAIPS offices only)
* LFE paid elsewhere
* LFT file transfer to another mission
* LRC refunded in Canada on FC refused case
TYPE OF CASE
* 2 Ordered Landed
* 3 Early Admission
* 7 19(1)(c), Order-in-Council
* 8 19(2)(a), Ministerial decision
REFUGEE SPECIAL PROGRAMS
* HC1 Humanitarian and Compassionate Consideration
* OYW One Year Window of Opportunity
* UPX Urgent Protection Program
* AWR Assistance to Women at Risk
* REF Convention Refugee Selected Abroad
* SLB Sierra Leone Blendad Sponsorship Case
* DFD De Facto Dependant
* KQF Fast Track Kosovo Refugees
* EXD Bosnian Ex-Detainees
REFERRAL ORGANIZATION (REFUGEE SPECIFIC)
* NONE
* UNHCR
FAMILY CLASS
* FC1 Spouse
* FC2 Fiance(e) (pre-Proclamation cases only)
* FC3 Son/Daughter
* FC4 All parents and grandparents
* FCS Orphaned brother/sister/nephew/niece/grandchild
* FC6 Child to be adopted
* FC7 Other relative
* FC9 Child adopted by a Canadian citizen or permanent resident (IRPA - Effective September 2002)
* FCB Guardianship
* FCC Common Law Partner
* FCE Conjugal Partner
* FCH Family Relationships - H&C
DESIGNATED CLASS
* DC1 Government assistance required
* DC2 Approved IMM1298 or IMM1344 on file
* DC3 Sponsored by group or corporation
* DC4 Self-supporting, government assistance not required
* DC5 Selected under joint assistance sponsorship
* DC8 Refugee claimants; designated class; backlog claimants
INDEPENDENT IMMIGRANT
* AR1 Brother/sister
* AR4 Son/daughter
* ART Other Assisted Relatives
* EN2 Entrepreneur
* SE2 Self-employed
* ND2 Other independent Immigrants
* PV2 Provincial nominee processed abroad
SOURCE COUNTRY
* RS1 Government assistance required
* RS3 Sponsored by group of five or corporation for 12 months (pre-Proclamation only)
* RS4 Self supporting, government assistance not required
* RS5 Special needs case selected under joint assistance sponsorship
* RSX Sponsored by group or corporation for 12-24 months (pre-Proclamation only)
* (IRPA - Effective September 2002)
* RSC Source country with a Community Sponsorship
* RSG Source country sponsored by a Group of Five.
* RSS Source country sponsored by a Sponsorship Agreement Holder (SAH).
ASYLUM COUNTRY
* RA3 Sponsored by group of five or corporation for 12 months (pre-Proclamation only),
* RA4 Self supporting, government assistance not required
* RA5 Special needs case selected under joint assistance sponsorship on an exceptional basis
* RAX Sponsored by group or corporation for 12-24 months (pre-Proclamation only) (IRPA - Effective September 2002)
* RAC Country of asylum with a Community Sponsorship
* RAG Country of asylum sponsored by s Group of Five
* RAS Country of asylum sponsored by a Sponsorship Agreement Holder (SAH).
OTHER CATEGORIES
* DR1 Dependant of a CRS refugee claimant who resides fn Canada and who has not been deemed to be a Convention refugee by the IRB
* DR2 Dependant of a CRS refugee claimant who resides abroad and who has not been deemed to be a Convention refugee in his/her own right
* RM2 Dependant residing abroad of a member of the deferred removal order class
* LC1 Member of the live-in ****^ in Canada class and dependants in Canada
* LC2 Dependant residing abroad of a member of the (live-in-****s in Canada class
* PD1 Member of the post-determination refugee
* PD2 Dependant of a member of the post determination refugee claimant in Canada class: residing abroad
Effective prior April 1, 1999
* NV1 Investor in private business commercial venture/individual applicant
* NV2 Investor in private business commercial venture/multiple applicant
* NV3 Investor tn privately administered investment syndicate
* NV4 Investor in government administered capital venture funds
Effective April 1st 1999
* NV5 Investor
IRPA - Effective September 2002
* SW1 Skilled Worker
CONVENTION REFUGEE
* CR1 Government assistance required
* CR2 App. undertaking on file as assisted relatives or family class
* CR3 Sponsored by group of five or corporation for T2; months (pre-Proclamation only)
* CR4 Self-supporting, government assistance not required
* CR5 Special needs case selected under joint assistance sponsorship
* CR8 Convention Refugees (CR) and their dependants who are recognized as Convention refugees in their own right by the IRB
* CRX Sponsored by group or corporation for 12-24 months (pre-Proclamation only)
(IRPA - Effective September 2002)
* CRC Convention refugee abroad with a Community Sponsorship
* CRG Convention refugee abroad sponsored by a Group of Five,
* CRS Convention refugee abroad sponsored by a Sponsorship Agreement Holder (SAH)
WORK IN PROCESS (WlP) EVENTS (USER ENTERED)
* C1023 RPRF Requested
* D1Q01 Referred to CIC
* D1005 Application Forwarded to MRCI
* M1004 Requested Info/Documentation Received
* R1001 IMM1017- Medical Instructions issued
* S1000 Letter-Missing Info - Supporting Documentation
* X1002 RPRF Received.
* X1004 Paper File Received
* X1005 Response from MRCI Received
* X1006 Response from CIC Received
* X2002 Refusal Recommended
* X2003 Interview Required
* X2004 Refer to QA
* X2007 Suspended
WORK IN PROCESS (WlP) Events (SYSTEM GENERATED)
* D1020 IMM1000 Created/Updated (pre-Proclamation only)
* D1062 Immigrant Case Re-opened
* D1063 IMM5292 Issued/Updated
* D1064 Immigrant Foil Issued/Updated
* D1065 Change in immigrant Category
* M1000 Application Received
* X1000 Immigrant File Created
* X1001 Interview Date
* X1003 File Transferred
* X1007 File on Loan to Satellite
* X1008 File Returned to RPC
* X1009 File Transferred to Portable CAIPS
* X1010 File Transferred from Portable CAIPS
* X2000 Paper Screening Decision Entered,
* X2001 Selection Decision Entered
* X2005 Security Decision Entered
* X2006 Final Decision Entered
* X3000 Centralized Processing ND Pilot Application
* X3001 Centralized Processing ND Control Application
* X3002 Centralized Processing FC Pilot Application
* X3003 Centralized Processing FC Control Application
* X3004 Imaging Family Class Cases for New Delhi
REGULATIONS
* A92 A93 X86 J88
* M92 M94 N79
* J02 (June 2002. IRPA)
Decision Codes
T-11 PAPER SCREENING DECISION (PSDEC)
* 1 passed
* 2 failed
* 3 withdrawal
T-12 SELECTION DECISION (SELDEC)
* 1 passed
* 2 passed on discretion
* 3 OIC required (pro-Proclamation cases)
* 4 waived
* 5 failed
* 6 failed on discretion
* 7 withdrawn
* S passed (H & C consideration) (for Refugees only)
T-13 SECURITY DECISION (BDEC)
* 1 passed
* 2 omitted - all under 18
* 3 incomplete
* 4 failed
T-13 MEDICAL DECISION (MEDDEC)
* 1 passed
* 2 Incomplete
* 3 failed
* 4 dependant failed
T-13 OTHER REQUIREMENTS (OREQ)
* 1 passed
* 2 OIC obtained
* 3 incomplete
* 4 failed
* 5 failed - criminal
* 6 failed - province
* 7 rehabilitation approved
* 8 rehabilitation denied
T-13 FINAL DECISION (FINDEC)
* 1 visa issued
* 2 permit issued/to be Issued
* 4 refused
* 5 withdrawn
SECURITY DECISION (SDEC)
* 1 passed
* 2 omitted
* 3 pending
* 4 refused
CRIMINALITY DECISION (CDEC)
* 1 passed
* 2 omitted
* 3 pending
* 4 refused
REASON FOR REFUSAL (SELDEC 5) (FOR REFUGEES)
* A Not meeting the definition of CR. RA or RS
* B Not having the ability to successfully establish
* C Not being able to be resettled for financial reasons
* D Medical Admissibility
* E Security
* F Criminality
OTHER ABBREVIATIONS
* FILE BF'D TO : File forward to
* SEC CRIM : Security criminal
* SELDEC: Selection Decision
* PSDEC: Paper Selection Decision
* BDEC: Background Decision
* OREQ: Other Requirement
* MEDDEC: Medical Decision
* FINDEC: Finantial Decision
* IMMCAT: Immigration Catergory
* SW1: Skill Worker 1
* NCR: No Criminal Record
* M01-MO7 : level of Medical assessment. M01 means perfect
* PS: Prescreen (another explain is Paper selection)
* PA: Storage area of your file
* AUTHORITY: ARW, LM seems to be officer's name
* PPS: point at paper screening stage
* PI: Principle immigrant
* XREF:cross referenced applicant
* FOSS: is a central database of applications
* NOC: National Occupation Classification
In Process" Status