Appendix A request from Manila - confusing!

[discus]

I am the authorized representative for my wife's permanent residency application. She is in Japan and I am in Canada. I have been approved as the sponsor; the application is now at the Canadian embassy in Manila. I just got an e-mail from the Canadian embassy in Manila asking, among other things, for a completed Appendix A form which was attached to the e-mail that they sent me. Upon opening the DOCUMENT titled Appendix A, there are 2 pages: a PAGE titled Appendix a and a page titled Appendix B. Appendix B is a Photo Specifications page. Did they mean that I only have to complete the PAGE Appendix A within the DOCUMENT Appendix A, and ignore the page titled Appendix B? In the actual e-mail, they only requested a fully-completed Appendix A; they didn't say anything about new photos. However, in the document attached to the e-mail, there is an Appendix B: Photo specifications. At the time of initial application, I already submitted 9 photos to the specifications required in the country-specific guide: Japan, which has different instructions than the page titled Appendix B in the e-mail that I received from Manila. In the country-specific guide: Japan, it says to write on the back of each picture the applicant's name, date of birth, and have the applicant sign it. However, on the Appendix B page that I received from Manila, it says that nothing is to be written on the back of the photos; instead, I am to label the photos on a piece of paper or envelope. I don't know what to make of this.

Also, this Appendix A DOCUMENT is labelled "passport request" at the bottom. However I wasn't asked for my wife's passport; I was only asked to complete an Appendix A. Why would a document with the words "passport request" be sent out as part of a request that doesn't request a passport?

Thanks for any help that you can give me!!

 

[bartjones]

Your wife is from a visa exempt country so you can ignore the business about the passport. You can also ignore the business about the photos in Appendix B. Just complete Appendix A, scan it an email it back, you'll be fine.

The issue arises because they seem to only have one form and they email it to everyone, even though most of it doesn't apply to you.

 

[discus]

Your wife is from a visa exempt country so you can ignore the business about the passport. You can also ignore the business about the photos in Appendix B. Just complete Appendix A, scan it an email it back, you'll be fine.

The issue arises because they seem to only have one form and they email it to everyone, even though most of it doesn't apply to you.

Thanks for the reply! That sounds encouraging; however, in the e-mail, it says that documents may only be submitted via a Visa Application Centre or by Courier to the embassy. I wrote an e-mail back explaining the whole situation and asking if I could submit the document via e-mail. If so, instead of her printing it, signing it with a pen, scanning it (I don't think she has access to a scanner, so I don't know how she'd even be able to scan it), e-mailing it back to me, and then me e-mailing that back to the embassy, couldn't I just capture an image of her signature from the photocopy records that I have of her initial application, insert it on the signature line of the newly-required Appendix A, and then e-mail that back to them? That's how people sign PDF documents nowadays anyway, isn't it? If I have to use snail mail, I'd have to send it to her, then she'd have to send it back to me, and then I'd have to mail it off to the embassy. Within 30 days (the deadline that they gave me) sounds pretty tight for all that snail mail.

I hope the embassy gets back to me quickly as every day waiting for a response from them is a day lost in complying with their requests, and another day of worrying for me.

 

[truesmile]

As I understand it, they don't accept scanned signatures. Your wife should courier it there. We did the same.

 

[wonnie]

I am the authorized representative for my wife's permanent residency application. She is in Japan and I am in Canada. I have been approved as the sponsor; the application is now at the Canadian embassy in Manila. I just got an e-mail from the Canadian embassy in Manila asking, among other things, for a completed Appendix A form which was attached to the e-mail that they sent me. Upon opening the DOCUMENT titled Appendix A, there are 2 pages: a PAGE titled Appendix a and a page titled Appendix B. Appendix B is a Photo Specifications page. Did they mean that I only have to complete the PAGE Appendix A within the DOCUMENT Appendix A, and ignore the page titled Appendix B? In the actual e-mail, they only requested a fully-completed Appendix A; they didn't say anything about new photos. However, in the document attached to the e-mail, there is an Appendix B: Photo specifications. At the time of initial application, I already submitted 9 photos to the specifications required in the country-specific guide: Japan, which has different instructions than the page titled Appendix B in the e-mail that I received from Manila. In the country-specific guide: Japan, it says to write on the back of each picture the applicant's name, date of birth, and have the applicant sign it. However, on the Appendix B page that I received from Manila, it says that nothing is to be written on the back of the photos; instead, I am to label the photos on a piece of paper or envelope. I don't know what to make of this.

Also, this Appendix A DOCUMENT is labelled "passport request" at the bottom. However I wasn't asked for my wife's passport; I was only asked to complete an Appendix A. Why would a document with the words "passport request" be sent out as part of a request that doesn't request a passport?

Thanks for any help that you can give me!!

I also from a visa-exempt country and have been requested for Appendix A yesterday. I just completed and sent it off via email because it says I "may" and that was the only documents requested. If you have other documents requested besides Appendix A, I recommend to send them via a courier.

 

[discus]

I also from a visa-exempt country and have been requested for Appendix A yesterday. I just completed and sent it off via email because it says I "may" and that was the only documents requested. If you have other documents requested besides Appendix A, I recommend to send them via a courier.

The only other documents requested from me were those that constituted proof that I have in fact already returned to Canada (even though I already sent documents as proof of my intent to return to Canada when the whole initial application was mailed). I guess they want proof that I am actually now in Canada like I said I would be when I initially mailed in the whole application. Since no signatures are required for things such as health insurance cards, insurance premium statements/bills (which I thought of what I could send as proof that I am actually in Canada now), etc., I'm hoping that scanned copies of these will be acceptable for the embassy in Manila.

 

[discus]

Does anyone have any experience on how long it takes the embassy in Manila to respond to an e-mail? I'm wondering how long I should wait for a response before I should, to be safe, send everything to my wife in Japan, have her sign it, and then have her send it from Japan on to the embassy in Manila. It's too bad that this whole thing is because of one signature. I've heard others say that they have been able to do it via e-mail, but I'm leery of doing it this way unless I get confirmation from them that they will accept it.