An Alternative Dispute Resolution ( ADR) Conference is not a regular appeal hearing. It is an informal meeting between you and an official from Canada Border Services Agency, who is referred to as Minister's counsel. Minister's counsel represents the Minister of Citizenship and Immigration Canada ( CIC). A Dispute Resolution Officer ( DRO) from the Immigration Appeal Division ( IAD) will work with the Minister's counsel and you to try to resolve your case simply, quickly, and fairly. If the case is resolved through the ADR Conference, a hearing will not be needed. An ADR can be resolved through the Minister consenting to your case or, alternatively, you may decide to withdraw your appeal.
You must attend the ADR Conference in person at the scheduled time. A lawyer, an immigration consultant, or someone else who is assisting you, can attend with you if you wish. Attending the ADR Conference will be:
you (and anyone who is representing you);
Minister's counsel, and
the DRO, who is a tribunal officer or a member of the IAD.
After reviewing your file and meeting with you at the ADR Conference, Minister's counsel may agree that your appeal should be settled in your favour. If Minister's counsel does not agree to settle in your favour, you may decide to withdraw your appeal or proceed to a hearing. The DRO will guide the meeting and encourage the parties to share information but will not decide the result.
Re-read the refusal letter and the notes from the interview with the visa officer, and be prepared to tell the Minister's counsel and DRO why you think your appeal should be allowed. This could include any mistakes you believe were made in handling your case, why it is important to have your family member join you in Canada, or any special circumstances in your case. If you plan to refer to any written information or documents that are not already in the file, you must provide them to Minister's counsel and the DRO no later than 10 days before the ADR Conference.
Take it seriously lastly, and compile as much evidence and support and plan your answers to why you should be allowed to continue. Good luck to you and your wife!