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NOC 0621 - Reference Letter - Roles & Responibilities review

m.q.z90

Star Member
Jul 5, 2019
62
14
Hello,

Can anyone help in rechecking my JD if it is OK in terms of NOC 0621 (Car Dealership Manager)

The standard roles are as below:
  • Plan, direct and evaluate the operations of establishments engaged in wholesale and retail sales or of departments in such establishments
  • Manage staff and assign duties
  • Study market research and trends to determine consumer demand, potential sales volumes and effect of competitors' operations on sales
  • Determine merchandise and services to be sold, and implement price and credit policies
  • Source and negotiate with vendors when necessary to procure merchandise for resale
  • Develop and implement marketing strategies
  • Plan budgets, authorize expenditures, and monitor revenues
  • Evaluate and improve customer service and respond to customer requests and issues
  • Address staffing requirements, including the hiring, development and retention of staff

The ones written in my reference letter are as follows:
  • Carry out the field visits of Honda Authorized Dealerships (3S & 2S) to manage, organize, direct control & evaluate the activities and operations of the Services department in the Southern Region.
  • Manage and resolve the warranty claims or quality problems reported from the market end by working in conjunction with the dealership's team as a key technical advisor and advocate of the product.
  • Provide optimal customer satisfaction and early resolution to the complaints by performing in-depth inspection, confirmation of symptoms, analysis of potential causes, and take needful actions or decisions to treat the problem.
  • Prepare Technical reports based on in-depth inspection and submit findings to Market Quality Department on a regular basis for frequently reported problems to be consulted with Local or International vendors so as to develop a permanent counter-measure for the problems.
  • Provide technical support to the dealerships in the diagnosis & rectification of complex vehicle problems for models not covered under warranty.
  • Conduct surveys & collect customer feedback about issues & complaints in the current models and reporting them for improvement at optimum levels.
  • Develop routine & special services campaigns as per the requirement for dealerships and design suitable marketing strategies for the successful implementation of the campaigns.
  • Analyze the trends in the market for service intake including competitor statistics and prepare forecasts for service targets based on the active customers and prospective UIOs.
  • Monitor the levels of active customers and suggesting service campaigns for the reduction of inactive units so as to increase the customer retention ratio.
  • Management of Dealerships’ Capacity Control by closely monitoring & supervising service intake on a daily basis. Also suggesting to Dealer Principals’ for proposals including Workshop Renovations, Expansions or Staffing.
  • Assist the dealerships in maintaining healthy revenue streams & profitability by studying service department efficiency and suggest necessary actions such as inventory control, workshop utilization, staff adequacy.
  • Revamping of Dealership Service Operations not but limited to staff management, the formation of teams, assignment of duties, setting KPIs, and in-house training.
  • Assist the dealerships in the identification, shortlisting & hiring of technical & non-technical staff for the dealership. In addition, identification of high potential staff for future training & development.
  • Identify the training need and develop training program in conjunction with the training department by monitoring the qualified ratio in the region.
  • Provide Classroom & on Job Training to Service Staff including technicians & advisors for Technical, Interpersonal & Operational Skills.
  • Assist the dealerships in developing staff retention strategies including job rotations & role expansions.
  • Designing and implementing safety, workflow, and quality standards in the Service department including but not limited to workshops, service reception & customer waiting areas.

Feedback will be awaited.

Regards.
 
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ZAtoCD

Champion Member
Nov 3, 2019
1,133
1,329
South Africa
Category........
FSW
Visa Office......
Ottawa
NOC Code......
1123
Looks like there is overlap. What was the title of your position at the company?
 

m.q.z90

Star Member
Jul 5, 2019
62
14
There is "automobile salesperson" in NOC 6421.

So, maybe consider that one and see if it fits more.

https://www23.statcan.gc.ca/imdb/p3VD.pl?CLV=4&CPV=6421&CST=01012011&CVD=122376&Function=getVD&MLV=4&TVD=122372
Thank you for your reply.. I had a look at it but it seems 0621 suits better. Plus i have received my ITA already so i guess changing the primary NOC can be tricky..

I have re-wrriten my Resposibilities to avoid overlap.. Can you please review the below

  • Manage Service Operations at Honda Authorized Dealerships (3S & 2S) by carrying out regular field visits to plan, organize, direct & evaluate the activities and operations of the Services department in the Southern Region.
  • Manage dealerships' capacity control by closely monitoring the sold services and prepare proposals for Expansion & Staffing.
  • Revamp dealership operations by carrying out manpower analysis, staff management, the formation of teams, assignment of duties, setting KPIs & Monitoring the performance accordingly.
  • Analyze the trends in the market for service intake including competitor statistics and prepare forecasts for service targets based on the active customers and prospective UIOs.
  • Set up service pricing for maintenance & repair jobs based on Flat rate time, Spare parts prices & labor costs to maintain the optimum balance of customer affordability & dealership profitability. Furthermore, design discounted special service packages for bulk purchases, service campaigns & other similar activities.
  • Liaison between dealership & OEM spare parts department for timely fulfillment of Normal & Emergency orders to ensure a streamlined supply of spare parts to cater to customer needs.
  • Monitor the levels of active customers and identify root causes for lost customers. Based on the analysis, design & Implement service marketing strategies in conjunction with service campaigns to increase the customer retention & servicing ratio.
  • Assist the dealerships in maintaining healthy revenue streams by studying service department efficiency including service intake, spare parts sales, staff utilization, and suggest necessary actions such as Capacity control, inventory management, workshop utilization, and staff adequacy to increase business performance, dealer profitability, and best utilization of resources.
  • Prepare & Authorize budgets for Service Marketing Activities to be conducted on the dealerships. Furthermore, execute the activities as per plan and monitor the results and prepare reports for the management.
  • Conduct surveys to customer feedback about issues & complaints in the product & services for preparing the action plan to improve customer satisfaction including Product improvement & Dealer clinics. Furthermore, handle direct customer complaints and ensure the earliest possible resolution through effective diagnosis and needful actions.
  • Identify, shortlist & recruit technical & non-technical staff for the dealerships. In addition, Spot high potential personnel for future training & development. Also, assist the dealerships in developing staff retention strategies including job rotations & role expansions.
  • Identify training needs and develop training programs in conjunction with the training department by monitoring the trained staff ratio. Also, provide classroom & On Job training to staff including technicians, service advisors & customer relationship officers for technical, interpersonal & operational skills.
  • Design and implement safety, workflow and quality standards in the Service department including but not limited to workshops, service reception & customer waiting areas.
  • Prepare & submit Technical reports based on in-depth inspection of product quality complaints to the Market Quality Department on a regular basis for frequently reported problems to be consulted with Local or International vendors so as to develop a permanent counter-measure for the problems.
 

ZAtoCD

Champion Member
Nov 3, 2019
1,133
1,329
South Africa
Category........
FSW
Visa Office......
Ottawa
NOC Code......
1123
Thank you for your reply.. I had a look at it but it seems 0621 suits better. Plus i have received my ITA already so i guess changing the primary NOC can be tricky..

I have re-wrriten my Resposibilities to avoid overlap.. Can you please review the below

  • Manage Service Operations at Honda Authorized Dealerships (3S & 2S) by carrying out regular field visits to plan, organize, direct & evaluate the activities and operations of the Services department in the Southern Region.
  • Manage dealerships' capacity control by closely monitoring the sold services and prepare proposals for Expansion & Staffing.
  • Revamp dealership operations by carrying out manpower analysis, staff management, the formation of teams, assignment of duties, setting KPIs & Monitoring the performance accordingly.
  • Analyze the trends in the market for service intake including competitor statistics and prepare forecasts for service targets based on the active customers and prospective UIOs.
  • Set up service pricing for maintenance & repair jobs based on Flat rate time, Spare parts prices & labor costs to maintain the optimum balance of customer affordability & dealership profitability. Furthermore, design discounted special service packages for bulk purchases, service campaigns & other similar activities.
  • Liaison between dealership & OEM spare parts department for timely fulfillment of Normal & Emergency orders to ensure a streamlined supply of spare parts to cater to customer needs.
  • Monitor the levels of active customers and identify root causes for lost customers. Based on the analysis, design & Implement service marketing strategies in conjunction with service campaigns to increase the customer retention & servicing ratio.
  • Assist the dealerships in maintaining healthy revenue streams by studying service department efficiency including service intake, spare parts sales, staff utilization, and suggest necessary actions such as Capacity control, inventory management, workshop utilization, and staff adequacy to increase business performance, dealer profitability, and best utilization of resources.
  • Prepare & Authorize budgets for Service Marketing Activities to be conducted on the dealerships. Furthermore, execute the activities as per plan and monitor the results and prepare reports for the management.
  • Conduct surveys to customer feedback about issues & complaints in the product & services for preparing the action plan to improve customer satisfaction including Product improvement & Dealer clinics. Furthermore, handle direct customer complaints and ensure the earliest possible resolution through effective diagnosis and needful actions.
  • Identify, shortlist & recruit technical & non-technical staff for the dealerships. In addition, Spot high potential personnel for future training & development. Also, assist the dealerships in developing staff retention strategies including job rotations & role expansions.
  • Identify training needs and develop training programs in conjunction with the training department by monitoring the trained staff ratio. Also, provide classroom & On Job training to staff including technicians, service advisors & customer relationship officers for technical, interpersonal & operational skills.
  • Design and implement safety, workflow and quality standards in the Service department including but not limited to workshops, service reception & customer waiting areas.
  • Prepare & submit Technical reports based on in-depth inspection of product quality complaints to the Market Quality Department on a regular basis for frequently reported problems to be consulted with Local or International vendors so as to develop a permanent counter-measure for the problems.
What I meant by "overlap" was similarities between your responsibilities and the list of ones given for 0621, which is obviously a good thing. I can't say for sure whether yours suit that NOC though. Nor can I say whether IRCC will take issue with your job title being "Aftersales executive" and not "Dealership manager", as per the NOC.

It's my understanding that the list of responsibilities is fixed, as per your role's KPIs. Is your manager not going to write and sign this letter for you? That is what IRCC requires.
 

m.q.z90

Star Member
Jul 5, 2019
62
14
What I meant by "overlap" was similarities between your responsibilities and the list of ones given for 0621, which is obviously a good thing. I can't say for sure whether yours suit that NOC though. Nor can I say whether IRCC will take issue with your job title being "Aftersales executive" and not "Dealership manager", as per the NOC.

It's my understanding that the list of responsibilities is fixed, as per your role's KPIs. Is your manager not going to write and sign this letter for you? That is what IRCC requires.
Yes the letter will be issued on the company letterhead and signed by the Head of Human Resources.
 

VK93

Newbie
Dec 15, 2020
6
0
Hi All,

The company I work for ABC was acquired by XYZ company in Jan 2020. My designation with ABC was Associate Consultant since April 2019. It got changed to Senior Consultant post XYZ acquisition.
My company is still issuing LORs in the old letter head, which is as ABC.
Should I show my experience as 2 separate entries? i.e Associate Consultant under ABC till Dec 2019 and Senior Consultant under XYZ since Jan 2020. Also giving the explanation that ABC was acquired by XYZ in the LOR.

Please advise me.