According to the requirements below, the system will generate upload fields for the police certificates required in the document checklist using the personal history, travel history and address history provided by the applicant. However, it is always at an officer’s discretion to request a new or additional police certificate from the applicant. Applicants may also provide additional police certificates in the letter of explanation field.
The officer can exercise discretion when assessing whether police certificates that do not fall within standard IRCC parameters may still be required to process the application. When necessary, an officer can use discretion in their determination of whether or not a client is admissible to Canada by using other documents or mechanisms that are available to them.
Some countries will not issue police certificates to applicants, and instead will only communicate directly with the relevant Canadian authorities. In such cases, existing IRCC procedures to obtain documentation should be followed.
The IRCC website provides instructions to applicants on how to obtain a police certificate.
In exceptional circumstances, IRCC may accept both of the following:
Individuals who must submit this documentation
- For the applicant’s current country of residence, the police certificate must have been issued no more than 6 months before the submission of the e-APR.
- For countries in which the applicant no longer resides, the police certificate must have been issued after the last time the applicant stayed in that country for 6 months or more in a row.
- Police certificates meeting the above requirements can be accepted even if they have an expiry date that has passed.
- This includes the requirement to provide a police certificate for countries in which the individual has travelled for 6 months or more in a row, whether or not the individual had an established residential address during this time.
- Police certificates are required upfront and are mandatory for each country (except Canada) where an individual has spent 6 months or more in a row within the last 10 years. The individual does not need to provide one for any period of time before the age of 18.
- Police certificates need to be a scan of the original police certificate(s) in colour. Certified true copies and unauthorized copies are unacceptable and will result in the application being rejected as incomplete.
The officer can exercise discretion when assessing whether police certificates that do not fall within standard IRCC parameters may still be required to process the application. When necessary, an officer can use discretion in their determination of whether or not a client is admissible to Canada by using other documents or mechanisms that are available to them.
Some countries will not issue police certificates to applicants, and instead will only communicate directly with the relevant Canadian authorities. In such cases, existing IRCC procedures to obtain documentation should be followed.
The IRCC website provides instructions to applicants on how to obtain a police certificate.
In exceptional circumstances, IRCC may accept both of the following:
- proof of having requested a police certificate for some countries; and
- an explanation of best efforts (not a guarantee of acceptance)
- In this explanation, the applicant should explain the delay in a document and upload the document in the country-specific field. The uploaded document must show that the applicant requested a police certificate as soon as possible after receiving their invitation to apply.
Individuals who must submit this documentation
- The principal applicant
- Their spouse or common-law partner
