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Document list on the first page of every PDF

RISHIFERRARI20

Star Member
Sep 27, 2018
159
17
In the post ITA stage, when I am uploading the requested documents as single PDFs in each placeholder, is it okay if I add a letter on the first page of each PDF listing and explaining all the documents that have been attached? For eg. when I upload employment proof, I want to attach the reference letter from the company followed by payslips, appointment letters, increment letters etc. And on the first page, I want to include a 'document list' detailing what documents have been attached. Is it okay to do this?

I thought it would be more convenient for anyone checking to have a list here instead of the letter of explanation (which I am uploading anyway for providing other proof/explanations)
 

tobs

VIP Member
May 25, 2018
3,879
2,484
Nigeria
Category........
FSW
Visa Office......
Ottawa
NOC Code......
2145
App. Filed.......
10-07-2018
AOR Received.
10-07-2018
Passport Req..
04-01-2019
In the post ITA stage, when I am uploading the requested documents as single PDFs in each placeholder, is it okay if I add a letter on the first page of each PDF listing and explaining all the documents that have been attached? For eg. when I upload employment proof, I want to attach the reference letter from the company followed by payslips, appointment letters, increment letters etc. And on the first page, I want to include a 'document list' detailing what documents have been attached. Is it okay to do this?

I thought it would be more convenient for anyone checking to have a list here instead of the letter of explanation (which I am uploading anyway for providing other proof/explanations)
There's no need. I'll even suggest that you do not do that. Let the first page be the most relevant documents. For your proof of work experience, let the first page be your work experience/reference letter, and so on.
 
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sam3218

Champion Member
Jan 25, 2013
1,129
198
32
Category........
FSW
Visa Office......
Ottawa
NOC Code......
1111
App. Filed.......
07-07-2018
AOR Received.
07-07-2018
Passport Req..
06-11-2018
VISA ISSUED...
20-11-2018
In the post ITA stage, when I am uploading the requested documents as single PDFs in each placeholder, is it okay if I add a letter on the first page of each PDF listing and explaining all the documents that have been attached? For eg. when I upload employment proof, I want to attach the reference letter from the company followed by payslips, appointment letters, increment letters etc. And on the first page, I want to include a 'document list' detailing what documents have been attached. Is it okay to do this?

I thought it would be more convenient for anyone checking to have a list here instead of the letter of explanation (which I am uploading anyway for providing other proof/explanations)
Unless there are many documents for each section (+10 in my opinion), there's no need for that. Keep things simple and concise.
 
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RISHIFERRARI20

Star Member
Sep 27, 2018
159
17
I had a related question. I worked for five years in one company under multiple roles/departments that fall under different NOCs. The company has given me one reference letter for the entire period I was employed with them, listing out all the details (job responsibilities, salary, tenure etc.) for each role separately (it's a multi page letter). But there are 5 different placeholders for uploading documents, one for each designation. (because I split up all positions individually when when filing express entry application initially) So basically I can only upload the same document under each placeholder and include additional documents like payslips or increment/transfer letters for each position as applicable. Is this okay? Or do they expect me to bring separate reference letters for each position (within the same organization)? Can this lead to rejection?
 

tobs

VIP Member
May 25, 2018
3,879
2,484
Nigeria
Category........
FSW
Visa Office......
Ottawa
NOC Code......
2145
App. Filed.......
10-07-2018
AOR Received.
10-07-2018
Passport Req..
04-01-2019
I had a related question. I worked for five years in one company under multiple roles/departments that fall under different NOCs. The company has given me one reference letter for the entire period I was employed with them, listing out all the details (job responsibilities, salary, tenure etc.) for each role separately (it's a multi page letter). But there are 5 different placeholders for uploading documents, one for each designation. (because I split up all positions individually when when filing express entry application initially) So basically I can only upload the same document under each placeholder and include additional documents like payslips or increment/transfer letters for each position as applicable. Is this okay? Or do they expect me to bring separate reference letters for each position (within the same organization)? Can this lead to rejection?
Yes you can because it's nott he "job title" or designation that really matters it's the job duties. The Job duties must MATCH the NOC code you selected.
 
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sam3218

Champion Member
Jan 25, 2013
1,129
198
32
Category........
FSW
Visa Office......
Ottawa
NOC Code......
1111
App. Filed.......
07-07-2018
AOR Received.
07-07-2018
Passport Req..
06-11-2018
VISA ISSUED...
20-11-2018
I had a related question. I worked for five years in one company under multiple roles/departments that fall under different NOCs. The company has given me one reference letter for the entire period I was employed with them, listing out all the details (job responsibilities, salary, tenure etc.) for each role separately (it's a multi page letter). But there are 5 different placeholders for uploading documents, one for each designation. (because I split up all positions individually when when filing express entry application initially) So basically I can only upload the same document under each placeholder and include additional documents like payslips or increment/transfer letters for each position as applicable. Is this okay? Or do they expect me to bring separate reference letters for each position (within the same organization)? Can this lead to rejection?
You can upload the same letter and if you want, for peace of mind, write a short note in LOE.
 
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Peacekeeper87

Champion Member
Jul 18, 2018
1,727
806
NOC Code......
0124
Thanks! My LoE has already become about 5 pages after this. I am hoping this is not too much explanation.
I think that's way too much for a LOE.
Keep it for the most important elements. You shouldn't include very single detail in it.
My two cents is 1-2 pages max...
 

RISHIFERRARI20

Star Member
Sep 27, 2018
159
17
I think that's way too much for a LOE.
Keep it for the most important elements. You shouldn't include very single detail in it.
My two cents is 1-2 pages max...
It's mainly because I have led a non-standard lifestyle. Over the last 3 years I have mainly freelanced instead of working full time. And I backpacked a lot in between projects. So it's a strange progression of :- work for a few months, then travel for a month, punctuated with idle periods at home in between. I felt compelled to explain this out in detail in the letter since the personal history section does not offer much space/word-count to explain anything.

I also included a list of professional references for each of my roles, that are not available from the reference letters (because they are issued by HR) and these managers have moved on to other companies. Is this necessary?

Finally, I also thought of including a document list to explain what I have provided under each section.
 

Peacekeeper87

Champion Member
Jul 18, 2018
1,727
806
NOC Code......
0124
It's mainly because I have led a non-standard lifestyle. Over the last 3 years I have mainly freelanced instead of working full time. And I backpacked a lot in between projects. So it's a strange progression of :- work for a few months, then travel for a month, punctuated with idle periods at home in between. I felt compelled to explain this out in detail in the letter since the personal history section does not offer much space/word-count to explain anything.

I also included a list of professional references for each of my roles, that are not available from the reference letters (because they are issued by HR) and these managers have moved on to other companies. Is this necessary?

Finally, I also thought of including a document list to explain what I have provided under each section.
You don't need to explain that you've traveled between jobs, or that you freelanced instead of full-time in a given time period. It's normal, it's your work. If you take too much precious real-estate in the LOE to explain things that they don't really care about, they might actually miss out on something that deserved explanation. Remember, case agents have a target of 100 cases to review each day. Quite a heavy workload.

For work, as long as you satisfy the requirements, you don't need to worry. Freelancing or traveling isn't the kind of red flags they'd be looking for. Unless of course you traveled to some regions known for troubles and unrest, which on the contrary, will raise security flags if you don't have proper explanation. With that I agree. But any other case, don't bother.

For professional references, yes that's a good example of additional documents to include. But instead of including it in LOE, include it along with work documents.

Yes, you could attach a brief PDF as a first page of each section if you think a brief explanation is needed for something in that section. But in general, keep your "General" LOE as light as possible. They might miss out on important information.
 
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RISHIFERRARI20

Star Member
Sep 27, 2018
159
17
You don't need to explain that you've traveled between jobs, or that you freelanced instead of full-time in a given time period. It's normal, it's your work. If you take too much precious real-estate in the LOE to explain things that they don't really care about, they might actually miss out on something that deserved explanation. Remember, case agents have a target of 100 cases to review each day. Quite a heavy workload.
A 100 cases every day?!! Now, I did not know that! Just out of curiosity, where is that information available?

For work, as long as you satisfy the requirements, you don't need to worry. Freelancing or traveling isn't the kind of red flags they'd be looking for. Unless of course you traveled to some regions known for troubles and unrest, which on the contrary, will raise security flags if you don't have proper explanation. With that I agree. But any other case, don't bother.
No, I think I am okay here.

For professional references, yes that's a good example of additional documents to include. But instead of including it in LOE, include it along with work documents.
To clarify, I meant contacts of professional referees. For example, a manager I directly reported to is no longer in that company. So I thought of including his contact details should someone want to reach out for more details about what I did, because the HR who issued the reference letter in my company cannot answer any technical questions about my job when it comes to establishing validity of NOC.

Yes, you could attach a brief PDF as a first page of each section if you think a brief explanation is needed for something in that section. But in general, keep your "General" LOE as light as possible. They might miss out on important information.
This is what I did initially, but was advised on this forum to keep it simple and just upload only the documents. Any further explanation to be moved to LoE. So, now that the LoE is becoming fat, I need to re-think this.
 

Peacekeeper87

Champion Member
Jul 18, 2018
1,727
806
NOC Code......
0124
I read a testimony of a case agent when posting a review on indeed.ca about work environment at IRCC.
You can put contact of professional referees on first page of work history PDF, if you choose to take that method.
It's not necessary to have a LOE as first page of each PDF, but if your LOE is too heavy, i'd personally suggest that option. It's what I did in my application, to lighten up my more general LOE.
Totally up to you, it's your application, you know better than anyone else on this. Just don't make your LOE too long and heavy to read.
 
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