Found this on forum, someone have summarized the steps, I did find it useful- hope it helps:
How to apply GCMS / ATIP notes.
Only a person who is in Canada can request the notes. Get your sponsor to request on PA'S behalf!
If principal applicant is in Canada, he/she can request for himself and apply for free under Privacy Act.
If sponsor is requesting it on behalf of Principal applicant, you need consent form from PA and $5 fee. You can receive consent form from spouse via email and upload it. Apply under Access to Information Act.
It takes about 30 days to receive by email. It is a ~30 pages document (can be more than 30 pages)
Consent form:
http://www.cic.gc.ca/english/department/atip/form-imm5744.asp
Section A - Principal Applicant details
Section B - Sponsor's details
Section C - Sponsor's details
GCMS Notes:
http://www.cic.gc.ca/english/department/atip/requests-atip.asp
In above link, click Apply online, choose English , hit Next and accept the terms & conditions.
Next enter the below details:
Requester Information
Department: Citizenship and Immigration Canada
Title:
Family Name:
Given Name(s) (First Name):
Mailing Address:
Telephone No.:
E-mail Address:
Requesting information on your own behalf? Yes / No
Category of Requester: Member of the Public
Right of Access: Canadian citizen, a permanent resident of Canada or Individual/corporation currently present in Canada
Method of Delivery: E-mail
Act & Record Selection
Act: Privacy Act / Access to Information Act - select this for GCMS notes for PA residing outside of Canada.
Language of records: English
Type of Records: Case Files
Requesting information for:
Surname (Family Name):
Given Name(s) (First Name):
Date of Birth (YYYY-MM-DD):
Client ID Number (####-####):
Type of Documents: Notes in Electronic File
File Type: Immigration file: permanent residence ( You can also request for Sponsorship File, if SA is delayed )
File Number:
Attach documents: Proof of access ( PR card, visa doc, or passport ), Consent Form.
Make payment ($5) and submit.
*NOTE* You do not have to be physically present in Canada to order your GCMS NOTES; However, you need to be either a Canadian Citizen or Permanent Resident in order to request notes on Applicant's behalf!
