Here was my expense section I worked on today ... its a little different format than you had but does it work?
Everything below is confirmed ... the plane tickets the reservations and Airbnb ... I guess I will lose money if they say no but I hope they dont.
Are you saying I should half all of these?
Here is the proposed itinerary of our trip to Canada
- Duration of stay November 8, 2017 until November 16, 2017
- Flight information all times are local. On November 8, 2017
o Flight # 1491 on Lufthansa depart Kiev, Ukraine at 1:50 arrives in Frankfurt, Germany at 3:40
o Flight # 6780 on Lufthansa depart Frankfurt, Germany at 5:10 pm arrive in Toronto, Canada 7:40 PM
- First night we will stay in Toronto at Courtyard Marriott Toronto near the Pearson Airport. $140
- Next three nights, November 9, 2017 – November 13, 2017 we will stay near Niagara Falls at Carbonnel Bed and Breakfast $97
- We plan on Spending November 9th, 2017 at the Niagara Falls and November 10, and 11 touring the wine country in the Niagara Region.
- On November 13, 2017, we will head to Toronto, ON where we will spend 3 nights at a City Center Airbnb rental on King street. $90
- Return flight information On November 16, 2017 we will depart Canada on
o Flight #6791 on Lufthansa depart Toronto, Canada at 8:20 PM arrives in Frankfurt, Germany at 10:00 am on Friday November 17th
o Flight #2544 on Lufthansa departs Frankfurt, Germany 11:50am and will arrive in Kiev, Ukraine at 3:05 pm
- Estimate of expenses are as follows (In Canadian Dollars)
- Flight $1,468
- Car rental Hertz $243
- Hotels
o Courtyard - $148 plus HST and Taxes = $167.24
o Carbonnel Bed and Breakfast $97 x 4 plus HST and taxes = $438.44
o Airbnb $90 x 3 = 270
- Total hotel cost $875.68
- Food budget
o Breakfast $10 per person for 3 days = $60 (Breakfast is included in all but last 3 days)
o Lunch $15 per person for 8 days = $240
o Dinner $25 per person for 9 days = $450
o Misc expenses for food is $30 per day for 8 days = $240
- Total food budget is $990
- Entertainment and sightseeing budget
o Wine tours $250
o Niagara tour $99 each = $198
o Toronto city pass $92 each = $183
- Total entertainment budget $631
- Fuel @ 1.30 a liter total (656 total KM driven, 10 l/100 km = 131 L purchased @ 1.3) = $171
- Incidentals at $20 per day = $160
-
Total budget for trip $4,538.68
This can help:
Example:
Day 1, Thursday, August 31, 2017:
Activity - Travel to Toronto by car from ABCD reaching Toronto before 10pm.
Est. Expenses Gas and Tolls CAD XXX + Food CAD 35 x 2 Adults = CAD XXX
Day 2, Friday, September 1, 2017:
Staying in and spending time at home with our host
Est. Expenses = CAD 0
Day 3, Saturday, September 2, 2017:
Sightseeing - Downtown Toronto visiting places like CN Tower, Harbourfront Centre, etc
Est. Expenses CN Tower Entry CAD XX x 2 Adults + Lunch CAD XX x 2 Adults + Coffee CAD XX x 2 Adults = CAD XXX
Day 4, Sunday, September 3, 2017:
Activity - Visit to Niagara Falls for the whole day along with the family
Est. Expenses All meals CAD XX x 2 Adults + Gas and Tolls CAD XXX = CAD XXX
Her estimates must be for only one adult (herself) as you are not applying for a visa