URGENT, Please - Medical Exams (Outland PR App)

[CanadianPrairieGent]

Good day everyone.

I will be so happy when all of this is over, and foolishly, I thought it would be after I submitted all of our paperwork to Mississauga last Friday, but now we have another snag that requires urgent assistance, because it appears that the advice I receive from the CIC in Canada, and the advice my wife receives from the panel physician's office in Ukraine is different.

We are doing an outland PR application, with my wife and step-daughter in Ukraine, at present. As I said above, I sent all of our documents to Mississauga by FedEx. I have confirmation that the CIC received my package on the morning of Monday, May 30th. As yet, we are not officially "in the system" and I haven't received an email, code, or identification number from the CIC. The CIC is likely checking our application for completeness and then determining my eligibility as a sponsor.

As I write this,my wife and step-daughter are on the train to Kyiv, for their medical examination, after waiting for just over a month to get the appointment. So, technically, and in my mind, this is still an "up-front" medical exam, since I haven't received any word that the CIC has opened our application package and begun working on our application for their permanent residence. Of course, we wanted to avoid delaying the processing of our application by waiting for the CIC to ask us to complete the medical exams. However, the timing of the CIC receiving our application, combined with my wife and step-daughter's medical exams has created a bit of "overlap", which I didn't think would be a problem, though I did wonder how the medical exams could be done "up-front", before we even had a case/client number in the CIC system. I wondered where these medical exams would go and how the CIC would find them and merge them with our application, once they began to work on it, but I figured that they must have a system, since "up-front" exams are common, and even encouraged. I was following the advice from a CIC agent, and submitting the application without the "up-front" medical exams, as they wouldn't have been in my hands anyway, because they are done in Ukraine and sent off by the panel physician. The CIC agent advised to submit our application, and just include a letter of explanation, citing the impending medical exam, and that results would be sent along soon, after their appointment on June 3rd. Now, I'm freaking out because I see on the CIC website that once an application has been submitted, we can't submit additional documents! Is it possible to get a straight answer from anyone? On the phone with a CIC agent today, she couldn't even tell me how the medical exam works, with regard to assigning a case/client number and how it finds its way to our PR application.

Additionally, my wife called the panel physician's office today to confirm her appointments, and the office assistant has put her into a panic because we don't have a case/client number assigned yet. The woman my wife spoke to was trying to be helpful and not see us waste $750 for two exams and have to do them over again. The woman at the panel physician's office indicated that the problem might actually lie in the fact that this really isn't an "up-front" exam, because I have already submitted our application and that her physician will do the exams and assign some sort of code or case/client number and then send the medical exam results to the Canadian Embassy in Kiev (which puzzles me, because I thought it was supposed to go to the CVAC in Kyiv), and that our application here in Canada would likely receive a different case/client number from the CIC, and that our application would never match up with the medical exam results, and even if they could somehow get the two sets of documents in the same location, that the medical exam would be rejected because it didn't have the same number as the number assigned to our application in Canada, by the CIC. Then, we would be forced to pay another $750 and re-do the medical exams!

The only other alternative, according to the assistant at the panel physician's office, is that my wife cancel her appointments and wait for our application to go through the CIC and we wait for the subsequent CIC request that my wife and step-daughter go and get their exams. Of course, this will cause significant delays with our application.

My gut says that my wife and step-daughter should keep their appointments this Friday, and I hope that our application in Mississauga doesn't get assigned a case/client number until a later date. This begs the question about how long the medical exam results take and when would the case/client number assigned to the medical exams be entered into the CIC system? I fail to see how we have done anything wrong and can possibly be penalized for two sets of documents somehow not getting matched up, through no negligence on our part, when we were actually following instructions! Sorry, just a bit emotional as we want to get this process officially underway and begin our "countdown."

What do the experts here recommend? What forms should the panel physician be using on Friday, the IMM 1017B Upfront Medical Report, or the Medical Report form (IMM 1017E) Also, should the panel physician be sending the exam results to the Canadian Embassy in Kyiv, or to the CVAC office in Kyiv, and why wouldn't the panel physician know what he/she has to do?

Thank you!

 

[canuck_in_uk]

Wow.

Stop worrying. Most of what you've been told is completely wrong. When they do the medical on Friday, the office will upload the results into the e-Medical system. They are not sent to a specific Visa Office; there are 7 Regional Medical Offices around the world that evaluate all medicals.

The office will give your family receipts with barcodes. When the app is transferred to the VO after sponsor approval, you will need to send copies of these receipts to the VO. They will then use the barcodes to access the medicals in the system.

 

[sawadee-eh]

And yes you are technically doing an "upfront" medical because you have not yet been requested to do one. It doesn't matter if you already submitted your application. If they haven't requested a medical from you, then it's an upfront medical. That's what we did. You should get a form from the doctors office before leaving that confirms you did the IME immigration medical exam, as as mentioned above, send it to them as appropriate. Ideally, they do use the e-Medical system, but if not you still get a confirmation form afterwards.