- Jun 24, 2013
- 10
- Visa Office......
- new delhi
- NOC Code......
- 2134
- Job Offer........
- Pre-Assessed..
- App. Filed.......
- 03-07-2013
- AOR Received.
- 29-10-2013
- Med's Request
- First on 21-12-2013,Second on 22-09-2014 for daughter(due to family addition)
- Med's Done....
- First on 27-01-2014, Second on 27-09-2014 for daughter(due to family addition)
- Passport Req..
- First on 21-12-2013,Second on 16-10-2014 for daughter(due to family addition)
- VISA ISSUED...
- First on 06-06-2014, Second on 14-10-2014 (due to family addition)
Hi I got a letter(attached below) from cic. I sponsored my mother and already submitted my birth certificate as proof of relationship. Not sure why they are asking more documents.
I have following questions regarding the request.
For the first set of documents which they asked( voter ID card, Aadhaar card and old school records)
1. My aadhaar card, election card, secondary certificate does not have my mother name on it. Should I still send them and send one letter explaining that these documents doesn’t have provision of displaying my mother name in it?
2. My voter id has my name little bit incorrect as it is having my father first name as my middle name but I do not use any middle name and no other document of mine has any middle name on it. Should I still send it as they asked all 3 of the documents including voter card or will it add confusion for my name?
For the Second set of documents which they asked( principal applicant's Ration card, your Indian passports(expired and current) and/or OCI, and PAN/Income Tax card.)
1. I have ration card in my name and not in my mother name. But my mother name is mentioned as my mother on my ration card. Will that work?
2. I have my old cancelled India passport and my mother name is there. Will that work?
3. I do not have OCI card but I do have pan card but again my pan card is not having my mother name on it. Should I send explanation letter for pan card stating that pan card does not carry mother name on it.
Question for sending documents again by email or not.
I have already send email with pan card, my old Indian passport, secondary school certificate. Out of these only my indian passport has my mother name on it. Now I am planning to send all the documents which they mentioned including ration card and voter id as wellwith explanation letters. Should I send these again by email or will it cause more confusion with 2 emails?
Question for how to send documents
They have email mentioned email but when I sent email it give me automatic reply back and does not confirm anything but has link for web form to send the documents. The web form does not work for me as my application number is temporary starting with sf. I do not have any way to confirm if they got my documents or not. Is sending email sufficient or should i use any other method?
The Letter
Your application does not meet the requirements for processing as the following item(is/are missing or incomplete:
• Proof of Relationship (SPR): As proof of relationship to the principal applicant, please
provide your voter ID card, Aadhaar card and old school records (Fifth class, Middle
standard and Matriculation/secondary school certificate). If you are unable to provide
these items, you may provide the principal applicant's Ration card, your Indian passports
(expired and current) and/or OCI, and PAN/Income Tax card. NOTE: Affidavits are not
acceptable as proof of relationship. If you are sponsoring your grandparent, you must
include a copy of your mother or father's birth certificate, as well as your own birth
certificate in order to support your relationship to the principal applicant. If the document
originally issued by a government authority was not in English or French, please provide
a notarized (certified) copy of both the document in the original language
[birth/marriage/divorce/death certificate] along with a certified translation in English or
French. In addition also include as proof of relationship to the principal applicant, please
provide your mother's or father's voter ID card, Aadhaar card and old school records
(Fifth class, Middle standard and Matriculation/secondary school certificate). NOTE:
Affidavits are not acceptable as proof of relationship.
You have 30 calendar days from the date of this letter to submit the documentation listed
above.
How to Send Documents:
You may submit the required documents either electronically or via mail. Please only submit via
one method as duplicate copies are not necessary and will slow down processing of incoming
documents.
Please do not submit the missing or incomplete items via the Permanent Residence
portal.
Option 1: via e-mail
For faster processing, send the requested documents electronically to the following email
address:
IRCC.CPCMParentsandGrandparents-Parentsetgrands-parentsCTDM.IRCC@cic.gc.ca
Include your XF Application number (located at the top of this letter in the right-hand
corner) in the email subject line
I have following questions regarding the request.
For the first set of documents which they asked( voter ID card, Aadhaar card and old school records)
1. My aadhaar card, election card, secondary certificate does not have my mother name on it. Should I still send them and send one letter explaining that these documents doesn’t have provision of displaying my mother name in it?
2. My voter id has my name little bit incorrect as it is having my father first name as my middle name but I do not use any middle name and no other document of mine has any middle name on it. Should I still send it as they asked all 3 of the documents including voter card or will it add confusion for my name?
For the Second set of documents which they asked( principal applicant's Ration card, your Indian passports(expired and current) and/or OCI, and PAN/Income Tax card.)
1. I have ration card in my name and not in my mother name. But my mother name is mentioned as my mother on my ration card. Will that work?
2. I have my old cancelled India passport and my mother name is there. Will that work?
3. I do not have OCI card but I do have pan card but again my pan card is not having my mother name on it. Should I send explanation letter for pan card stating that pan card does not carry mother name on it.
Question for sending documents again by email or not.
I have already send email with pan card, my old Indian passport, secondary school certificate. Out of these only my indian passport has my mother name on it. Now I am planning to send all the documents which they mentioned including ration card and voter id as wellwith explanation letters. Should I send these again by email or will it cause more confusion with 2 emails?
Question for how to send documents
They have email mentioned email but when I sent email it give me automatic reply back and does not confirm anything but has link for web form to send the documents. The web form does not work for me as my application number is temporary starting with sf. I do not have any way to confirm if they got my documents or not. Is sending email sufficient or should i use any other method?
The Letter
Your application does not meet the requirements for processing as the following item(is/are missing or incomplete:
• Proof of Relationship (SPR): As proof of relationship to the principal applicant, please
provide your voter ID card, Aadhaar card and old school records (Fifth class, Middle
standard and Matriculation/secondary school certificate). If you are unable to provide
these items, you may provide the principal applicant's Ration card, your Indian passports
(expired and current) and/or OCI, and PAN/Income Tax card. NOTE: Affidavits are not
acceptable as proof of relationship. If you are sponsoring your grandparent, you must
include a copy of your mother or father's birth certificate, as well as your own birth
certificate in order to support your relationship to the principal applicant. If the document
originally issued by a government authority was not in English or French, please provide
a notarized (certified) copy of both the document in the original language
[birth/marriage/divorce/death certificate] along with a certified translation in English or
French. In addition also include as proof of relationship to the principal applicant, please
provide your mother's or father's voter ID card, Aadhaar card and old school records
(Fifth class, Middle standard and Matriculation/secondary school certificate). NOTE:
Affidavits are not acceptable as proof of relationship.
You have 30 calendar days from the date of this letter to submit the documentation listed
above.
How to Send Documents:
You may submit the required documents either electronically or via mail. Please only submit via
one method as duplicate copies are not necessary and will slow down processing of incoming
documents.
Please do not submit the missing or incomplete items via the Permanent Residence
portal.
Option 1: via e-mail
For faster processing, send the requested documents electronically to the following email
address:
IRCC.CPCMParentsandGrandparents-Parentsetgrands-parentsCTDM.IRCC@cic.gc.ca
Include your XF Application number (located at the top of this letter in the right-hand
corner) in the email subject line