While I have put in my best efforts to make this guide perfect, some discrepancies/typos might have crept in. Please feel free to point out any errors/discrepancies that you might find. Constructive criticism would be greatly appreciated.
A lot of people have approached me and have asked to explain to them on how to proceed after getting a PT letter (Letter of Interest) from Ontario. Though everything is there in the application guide, I would like to break it down and explain briefly about how to proceed and submit a COMPLETE application to Ontario after getting PT.
Note 1: Certain requirements have been left out in the guide below (Such as financial documents pertaining to applicants having bank accounts in Canada, documents to be submitted for applicants who have degrees from Canada and work experience in Canada etc) but still, I have provided the detail on how to find this information in the application guide. Most of the details present here are for the applicants who are applying from outside Canada (without a Canadian Degree/Canadian bank account/job in Canada). Nonetheless, I believe that this guide is practically comprehensive and applicants applying from within Canada/outside Canada can equally benefit from it.
Note 2: Certain details might be updated by OINP/CIC from time to time. So, always make sure to check the updates page (link below) and download the latest version of the application guide
Note 3: If you have 400+ CRS and you haven't received PT in a while, please re-create your profile.
Note 4: You need at least a "Bachelor's degree" to be eligible to apply to OINP.
Note 5: You should have at least 1 year work experience in the past 5 years from the date you get PT notification. (Thanks to sushsmart15 for suggesting the revision).
The two most important things you need to proceed are the Application Guide and the OINP Updates page
Below is a very high level idea of how you could proceed.
Step 1: Study the application guide and the updates page. carefully.
Step 2: Download the application form.
Step 3: Fill out the application form.
Step 4: Gather all the required documents.
Step 5: Compile all the documents section wise and create a neat application package.
Step 6: Send the complete application package to OINP.
Step 7: Wait for AOR.
Step 8: Expect a verification call/Additional document request.
Step 9: Wait for nomination.
Step 10: After you get the decision.
The first and foremost step would be to study the application guide and the updates page. The application guide contains guidelines about the documents you need and details on how to fill your application form. In the updates page, OINP posts important updates to the program (Please check the January 11 update - We will discuss about this in the later sections).
The link to download the application form is available in the application guide on page 16. Please download the application form from there.
Please fill the application form carefully. Please note that the application form can be filled both electronically OR manually. I suggest you to fill the form electronically - It would look neat! You are responsible for whatever is filled in the application form. Let me quickly run you through the process of filling the application form.
Application Details Section - In this section, you will be asked about the program you are applying to and about the economic class you are applying under.
I) "Select below the stream you are applying for" - Tick the box "Human Capital Priorities Stream".
II) "Once you have registered for Express Entry you will be informed by the Express Entry System which federal program(s) you are eligible for. Ontario will only accept candidates who are eligible for the Federal Skilled Worker Program or the Canadian Experience Class. Which of the two are you eligible for?" - Tick the appropriate stream you are eligible under.
III) "You must choose one of the federal programs you are eligible for to be assessed against. Which program would you like to be assessed against?" - If you are eligible for FSW only, check FSW. If you are eligible for both, then tick which program you wish to be assessed against and if you are eligible for CEC only, then tick CEC.
TIP: If you are eligible under CEC, then I suggest you to go with it because people applying under CEC have very quick processing times (relative to the processing times of FSW applicants).
A) Personal Information Section -
I) Fill in your last name, your first name and your middle name. If you do not have a middle name, write N/A.
Ia) List any other names that you might use/might have used. If none, then write N/A.
II) Mention your Date of Birth, your gender and the place of birth (according to your passport), Country of Birth, country of Citizenship and Country of residence (If all the three are the same (say for instance, India), then write India on all the three text boxes) and your Marital Status (If you are married, you CANNOT apply as a single applicant - You must say married even though your spouse may be non-accompanying).
3. Details on your previous applications/visits to Canada -
I) "For applicants currently in Canada (a copy of your Work Permit, Study Permit, Temporary Resident Visa, and/or any other Canadian immigration document or entry stamp must be provided with your application package)" - If applicable, then tick the appropriate document and provide the UCI number in the box below. If this is not applicable to you, write N/A.
II) "Have you, your spouse or common-law partner, or any of your dependent children, already submitted or been included in an Application for Permanent Residence to Citizenship and Immigration Canada (CIC)?"
and
III) "Have you, your spouse or common-law partner, or any of your dependent children, already submitted or been included in an Application under a Provincial Nominee Program to another province or territory? "
- Answer accordingly. If yes, then provide the requested details below. If no, then tick no and write N/A in the fields below.
Tip: Please note that some fields are numeric only and you cannot print N/A. Leave these fields empty, print the form and then write N/A. If you fail to write N/A in any of the fields and leave it blank, your application might be returned.
4. Passport Details -
Enter your passport number, Name as on passport and the expiry date
5. Address Details -
Enter your permanent address and (if different from permanent address), your mailing address. If your permanent address and the mailing address are the same, then check the box to the left of "Check if same as above". If it is different, then provide a mailing address.
Tip: Please note that some parts of the address like "Direction", No. Suffix etc might not be applicable to applicants from all countries. If your address doesn't have those fields, write N/A there. If you are not able to write N/A, leave it blank and after you print the form, write N/A with a pen.
5a. Preferred Language -
Tick your preferred language
6. Preferred Language -
"Please list any visits you have made to Canada in the last ten years (use attachment if additional space required)."
If applicable, fill in the details. Otherwise, write N/A. If you have multiple visits, then click on the "Add visit" button to add multiple visits.
7. Native Language -
Please fill in your "Native Language" (usually your mother tongue).
"What other languages do you speak fluently (if any)?"
Mention any other languages you might speak fluently.
B) Assistance with application -
1. Did you have help preparing your Ontario Immigrant Nominee Program application? - Tick "Yes" or "No" accordingly and mention the relationship.
2. If yes, did you pay this person to help prepare your Ontario Immigrant Nominee Program application form? - Tick accordingly. If you say "Yes", you need to provide an additional form. This is the verbiage on the site - "Attach an Ontario Immigrant Nominee Program Authorizing or Cancelling a Representative form if you would like to authorize this individual to communicate on your behalf regarding the application".
Tip: Unless you got help from a ICCRC certified agent, you can generally say "No". Only ICCRC certified members are eligible to take payment for assisting you with a PNP/PR application.
C) Learning about the Ontario Immigrant Nominee Program-
1. How did you learn about the Ontario Immigrant Nominee Program? (check only one box) - Indicate how you came to know about the program.
D) Occupation and Education (Principal Applicant Only) -
1. Current Occupation - Mention your current occupation. You can mention your job title (and NOC, if you want to.).
2. In what occupation do you intend to work in Ontario - Mention an occupation that falls under or is similar to your primary NOC.
3. Personal and Work History (Principal Applicant Only) - As indicated, provide the details of personal (includes all periods of education, unemployment, traveling, being a homemaker etc,.) and your employment details. If you are less than 28 years old, provide details since your 18th birthday. If you are 28 or older, then provide the details for the last 10 years.
Tip: Please do NOT leave ANY gaps in time - not even one day.
4. Were you self-employed during any of the above listed periods? (Principal Applicant Only) - Tick accordingly.
5. Highest Level of Education (Principal Applicant Only) - Indicate your highest level of education. If you are claiming points for 2 or more degrees, then tick "Other" and mention both the Canadian Equivalencies as available in your ECA report.
Tip: Please note that you need at least a Canadian Bachelors degree (or an ECA that says "Bachelor's degree) to be eligible for EE. If you have a PT and you don't have Bachelors degree - you are NOT eligible to apply.
6. Education History (Principal Applicant Only) - Mention your Education history below.
7. If you intend to work in an occupation that requires licensing in Ontario, do you have a certificate of qualification issued by a provincial or territorial body? (attach supporting certificate) - Indicate if you have a license (if your NOC is regulated). If your NOC is not regulated, choose "Not Applicable".
Tip: Don't worry - This has nothing to do with your application. Even if your NOC is regulated and you say NO to license, you are perfectly fine.
8. Language Proficiency (Principal Applicant Only) - Tick which language tests are applicable to you.
8a and 8b. Mention your test scores. There is confusion here - If the actual scores have to be submitted or the CLB equivalent. IMO, it doesn't matter - Either is fine (because you will be submitting your IELTS TRF and they will be able to verify it there).
E) Occupation and Education Obtained in CANADA (For spouse or common-law partner, if applicable) -
1. If your spouse has any Canadian work experience and or education, please mention it here. Otherwise, write N/A.
2. Language Proficiency by spouse or common-law partner only, if applicable. - If your spouse has language test results, you can mention them here.
F) Intention to Reside in ON -
1. If you become a permanent resident, do you intend to reside in Ontario? - Goes without a saying, you need to tick "YES" to this question.
2. Please list all of the ties that you have established in Ontario. Please refer to the Application Guide for more details. Use a separate sheet if necessary. - Mention your ties (if any). Ties may include any friends/relatives in Ontario, past study in Ontario, past work experience in Ontario etc. If you have no ties, mention something like "No ties - Please find the attached intent letter" or something on those lines.
3. Do you have a job offer or employment in Ontario? - Indicate accordingly.
Tip: This job offer may or may not be LMIA based.
4. Do you or, if applicable, your accompanying spouse or common-law partner, have a relative living in Canada who is 18 years of age or older and is a citizen or a permanent resident of Canada? - Indicate accordingly. If you tick "Yes", then answer the below questions too -
"If yes, please indicate who this relative is related to" and "Type of relationship to you or your spouse/common-law partner".
G) Settlement Funds -
1. Total funds available for settlement in Ontario in Canadian dollars - Enter the amount of unencumbered funds that you have (and that you can use for supporting yourself in Ontario.
2. Total number of family members (including yourself) - Indicate accordingly. For the purpose of immigration, your dependents include your spouse and your children (whether accompanying or not).
Tip: If you have an ongoing job in Ontario or you have a valid job offer in Ontario then you are exempt from showing proof of funds.
G) Family Information -
1. Do you have dependent family members accompanying you to Canada? - Indicate accordingly. If you tick "Yes", please fill in the below form. Please do not include family members who are Canadian Citizens or Permanent Residents of Canada.
If this section is not applicable to you, please write "N/A".
F) Fees-
Please indicate the mode of payment.
The fee amount is 1500 Canadian Dollars. The most common mode of payment is the bank draft (also known as Demand Draft {DD} ). If any other mode suits you better, feel free to use that.
Tip 1: If you are unable to get a draft in your country (a few applicants have come to me with this query), you can ask your friends in other countries to get the draft made. Get it from them and then send it along with the application form.
Tip 2: The DD can be issued payable to "Ontario Minister of Finance" OR "Minister of Finance, Ontario". Both are acceptable.
Tip 3: The amount should be in Canadian Dollars.
J) Application Checklist-
I) FORMS-
1. Ontario Immigrant Nominee Program Nominee Application for Ontario Express Entry Streams form (this form) - Tick this - Mandatory.
2. Authorizing or Cancelling a Representative form (if applicable) - If you are applying by yourself, ignore this. Do NOT tick.
II) Work Experience-
1. Copies of letters of reference from all your employers for the past 10 years or since you were 18 years old, whichever period is shorter Note: Originals may be requested later in the process by the program. - Tick this field - Mandatory.
Tip: The letters:
Must:
• be written on company letterhead,
• be signed by the responsible officer/supervisor,
• show the company's full address, telephone and fax numbers, e-mail and website addresses, and
• be stamped with the company's official seal (if applicable).
Must include all of the following information:
• the specific period of your employment with the company (years and months),
• the positions you have held during the period of employment and the time spent in each position,
• your main responsibilities and duties in each position,
• your total annual salary plus benefits,
• the number of hours worked per week, and
• any extended periods of leave (i.e. more than one month).
You can also include supporting documents such as work contracts/pay slips.
I have explained a little more about the reference letters in Step 4.
2. If you or your accompanying spouse have engaged in full-time work in Canada, with appropriate authorization, please provide: - If your spouse has any Canadian work experience, then tick the check boxes below (select the documents that you have provided as proof).
• Copy of work/employment contracts
• Letter(s) of reference (as per requirements stated above) from your past Canadian employer(s)
• A copy of any T4s if available
• A copy of the employment authorization (e.g. work permit)
• A copy of any Notices of Assessment issued by Canada Revenue Agency (CRA) if available
• Pay statements and any relevant documentation that can support your Canadian work experience
3. The following documents are required if you have been self-employed and choose to be assessed against the Federal Skilled Worker Program: For all periods during which you have been self-employed in the past 10 years, or since you were 18 years old, (whichever period is shorter), provide copies of:
• Business/company registration documents
• Proof of business conducted with clients (invoices, bills, client references)
• Balance sheets
• Income tax returns and T4A statements (if self-employed in Canada)
• Proof of your license to practice (if you are a private practitioner) in a regulated field
Note: Self-employed individuals must provide documentation from clients indicating the service provided along with payment details. Self declared main duties or affidavits are not acceptable evidence of work experience.
III) Education/Training/Qualifications-
• Certified true copies of applicant's university degree(s), college diploma(s) and/or occupational certificates - While this says "Certified true copies", applicants have got nomination while they submitted only a photocopy of their degree certificate ALONG with their ECA report. If you see the need the need to notarize the degree certificate, feel free. (More in Step 4)
• Original transcripts in a sealed envelope from educational institution (Canadian programs/degrees only) - Applicable only if your spouse has Canadian Work experience. However, some of my peers suggest that a copy of the degree certificate of the spouse along with an ECA be submitted IF you are claiming any CRS points for your spouse education.
• Educational Credential Assessment (ECA) Report - You must submit a photocopy of the HARD COPY of the ECA report you received by snail-mail (not the online PDF version). In addition to this, you will have to authorize your ECA issuing organization to share a copy of the report with OINP. (Details in Step 4)
As you might already know, the ECA report is valid for 5 years only (from the date of evaluation).
If any of the following apply to you, tick them and provide documentation accordingly -
• Proof of previous study in Canada (if applicable): copies of study permits issued to you and any certificates/diplomas or degrees awarded
• Proof of previous study in Canada (if applicable): copies of study permits issued to your accompanying spouse or common-law and any certificates/diplomas or degrees awarded.
• Evidence of good academic standing and length of program(s) completed (spouse or common-law partner only)
IV) Language Proficiency-
• IELTS (General Training test only) or CELPIP (General test only)
• TEF: Scores in four competencies (compréhension écrite, compréhension orale, expression écrite, expression orale)
Provide a photocopy of the TRF (s).
V) Settlement Funds-
Provide proof of unencumbered and readily transferable funds in a convertible currency available for settlement in Ontario:
• Current bank certification letter; or
• Evidence of savings balance; or
• Fixed or time deposit statements.
Details in Step 4.
VI) Additional Supporting Documents-
• Copy of applicant's resume (MANDATORY)
• Copy of applicant's entire passport including all blank pages, Temporary Resident Visas, entry stamps, and/or any other immigration stamps, and copies of Work Permits, Study Permits, and/or any other Canadian immigration documents *
• Copy of each dependant's passport page which shows his/her photo and personal information
• Copy of applicant's birth certificate *
• Positive Labour Market Impact Assessment (LMIA)/Labour Market Opinion (LMO) (if applicable)
Resume and passport copies are mandatory. More about this in Step 4.
1. Proof of employment in Ontario (if applicable)
If you have claimed that you have have a job offer/you are currently working in Ontario, you must submit the letter in the following format.
You must submit a letter from your employer/prospective employer. The letter from your employer/prospective employer must:
• be written on company letterhead,
• be signed by the responsible officer/supervisor,
• show the company's full address, telephone and fax numbers, e-mail and website addresses,
• be stamped with the company's official seal (if applicable).
Letters must include all of the following information:
• expected start date of employment,
• indication of duration of the employment,
• title of the position you will hold during employment and the National Occupation Classification (NOC) code (if known),
• total annual salary plus benefits,
• number of hours to be worked per week.
2. Proof of any ties established in Ontario
Please do not tick this until and unless you have mentioned any ties and you have supporting documents for them. More about ties in Step 4.
3. Photos of yourself as per specification provided (Principal Applicant Only) - Tick this - Mandatory
Specifications are available in the application guide.
K) Applicant's Statements and Authorization-
"Read the statements and tick the box "I have read, understand, and agree with all of the above authorizations and certifications, having asked for and obtained an explanation satisfactory to me of every point which was unclear to me." - This is a mandatory field.
Sign the declaration below with your name, signature and date.
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L) Accompanying Spouse or Common-law partner's and Accompanying Dependents' (aged 16 or over) Statements and Authorizations-
Your dependents (spouse, children over 16 should) enter their name and date and sign here. If your children are below 16 years old, you can sign on their behalf (as parent/guardian).
Now, let me tell you what documents you need to gather for your application package.
Tip : If ANY of your documents are NOT in English or French, then you MUST get it translated AND get the translated copy notarized. You MUST submit both the original AND translated versions of the document.
The following documents are required for the PA (and where applicable, for spouse)
1. The application form : - As already mentioned above, the application form must be COMPLETE. If any section is not applicable to you, please mark "N/A" there - DO NOT LEAVE IT EMPTY. Also, please DO NOT forget to SIGN THE APPLICATION FORM. The PA should sign Section K and your dependents must sign Section L. If you do not sign your application form or if you fail to write "N/A" and leave fields empty, YOUR APPLICATION PACKAGE WILL BE DEEMED INCOMPLETE AND RETURNED TO YOU THROUGH COURIER. You will have to correct the mistakes/attach missed documents and send the application package again.
2. Education-related documents :
• Photocopy of the hard copy of the ECA report (for PA) - Please place a photocopy of the HARD COPY of the ECA report (That you received by snail mail and not the online PDF version).
Some people suggest that if you are claiming CRS points for spouse education, it is better to send a photocopy of the ECA of the spouse too.
• Photocopy of your degree certificate and transcripts (for PA) - A regular photocopy of your degree certificate and transcripts.
• Proof of having ordered a copy of your ECA to be directly sent to OINP (for PA). - As per the JAN 11 update, order for a copy of your ECA to be directly sent to OINP. Order the copy and place the receipt as proof of having ordered a copy.
Process of ordering the copy and the processing time might vary from one ECA issuing organization to another. So, please check out the Jan 11 update on the OINP Updates page.
• Photocopy of your IELTS TRF (for PA/Spouse) - A photocopy of your IELTS Test Report Form.
•Certified true copies of transcripts (If your degree/diploma or that of your spouse's is a Canadian Degree/Diploma) - If your/your spouse's degree/diploma was gained in Canada, then, you MUST submit CERTIFIED TRUE COPIES of your transcripts.
Note : If your/spouse's education is from a Canadian institution, please refer the application guide for more details (page 10).
3. Civil Status Documents :
• Photocopy of Birth Certificate - Provide a photocopy of the PA's BC. If the PA doesn't have a BC, then write a LOE stating that you do NOT have a BC and get it notarized. Also, submit any other document that shows your DOB (like 10th/12th certificate, degree certificates or other documents (notarized copies suggested).
• Photocopies of Passport (PA) - The PA has to submit clear, legible photocopies of ALL the pages of passports (whether or not it contains any stamps or markings).
Note : It is recommended that the PA's passport be valid for 2 more years from the date of PT. If the PP is expiring in less than 2 years, apply for a new Passport and attach a receipt and write a LOE that says you have applied for a new PP and attach the receipt. You can update OINP through email after you have received your new PP.
If the passport has been valid for less than 2 years (That is, if you got a PP/renewed your PP in the past 2 years, you MUST submit copies of ALL the pages of previous passport as well.
• Photocopies of Passport (Dependents) - The dependents (includes spouse and children) need to submit ONLY the BIOGRAPHIC pages of the passport (that is, the page that contains the personal information like name, PP number, address etc. This document is required for spouse AND all dependent children.
Marriage certificate - Though not mentioned in the application guide, it is highly recommended that you send a copy of your marriage certificate.
(Thanks to CanadaWeCome for pointing this out).
4. Proof of funds :
This documentation might differ from one person to another. Savings account balance and FDs are the most commonly used means to show POF so I will discuss this below.
• Showcasing Savings account balance - If you are showing your savings account balance as proof of funds, you need to submit the following -
a) Bank letter - Should be on the letterhead of the bank. It should contain the following information - Name, Account Number, Date when the account was opened and funds available.
Note : The letter does not necessarily need to mention the Canadian Equivalent of your funds. It is sufficient if the letter mentions in your local currency alone. Also, not all banks mention the 6 month average balance on the letter so it is okat if your letter does not contain this information as well.
b) Six months bank statements - Get 6 months statements stamped by the bank.
Note 1: If you have large deposits in your account within the past 6 months, you might have to explain the source of funds. If you have any such deposit, you can prepare a "gift deed". You can find the procedure/formats online. Along with this, you need to submit proof of debit from the account of the person who gave you the gift AND the proof of credit into your account. Write a letter detailing the transaction. OINP/CIC does not generally request the source of funds for the person who gave you the gift.
Note 2: If you acquired funds by selling some of your assets (like car/property/jewels) - then you might NOT need a gift deed. You can attach a LOE stating how you got those funds and you can attach proof of sale.
• Showcasing Fixed Deposits - If you are showing your Fixed Deposits, then you need to submit the following -
a) Bank Letter - Should be on the letterhead of the bank. It should contain the following information - Name, FD(s) number, Date of deposit and funds.
Note 1 and 2 that is given above applies to funds in FD too.
b) FD receipt/advise - Get FD receipt(s) stamped from the bank that shows proof of deposit.
4. Proof of Employment:
Employer reference letter -
One of the most important documents in your application package is your employer reference letter. Your employer letter should be in the following format -
Letters must:
• be written on company letterhead,
• be signed by the responsible officer/supervisor,
• show the company's full address, telephone and fax numbers, e-mail and website addresses, and
• be stamped with the company's official seal (if applicable).
Letters must include all of the following information:
• the specific period of your employment with the company (years and months),
• the positions you have held during the period of employment and the time spent in each position,
• your main responsibilities and duties in each position,
• your total annual salary plus benefits,
• the number of hours worked per week, and
• any extended periods of leave (i.e. more than one month).
A sample format of the letter is provided below -
Supporting documents - It is recommended to support additional documents to prove your work experience like your payslips (past 6 months), offer letter, appointment letters, promotion letters, pay scale hike letters etc,.
Resume - You MUST submit a resume as a part of your application package. No specific format exists, per say - Use a standard North American format.
Note 1: For people who have Canadian experience, please refer the application guide (page 9).
Note 2: To prove any periods of self employment, you would need the following documentation -
• Business/company registration documents
• Proof of business conducted with clients (invoices, bills, client references)
• Balance sheets
• Income tax returns and T4A statements (if self-employed in Canada)
• Proof of your license to practice (if you are a private practitioner) in a regulated field.
4. Letter of Intent/Reasons to settle in Ontario:
The purpose of this letter is to convince the officer that if, you are provided with a nomination, you will stay in Ontario and make it your permanent home. You should consider doing some research on various fronts and write a letter. You can mention about your employment opportunities in Ontario, your future higher education plans, your kid's education etc,. Further, you can outline your plans in Ontario - do some research on transportation, accommodation, finance and healthcare and write about it. Try to write at least one page - Anything below that is too less IMO.
Be honest, polite but convey your reasons and intent in a firm manner.
Ties in Ontario - If you have any ties in Ontario, please provide proof like your friend/relative's PR card/Lease agreement/Passports(if citizen)/Driver's License etc,.
If you have a sibling in Ontario, then you can provide Birth Certificates to show common parents along with the documents mentioned above.
5. Photos - Photos (specifications in application guide) are required for the PA. As I write, this is the verbiage on the application guide (Page 14).
REMEMBER -
• To write "N/A" in the application form for fields/sections that are NOT applicable to you. Do not give OINP a chance to return your application because of this ridiculously silly mistake.
• To write the Job Seeker Validation Code - This is available in the PDF in the very first message you receive after you create your EE profile.
• To get your documents translated and notarized if they are not in English or French, Submit both the original and the translated version.
• To submit business card/company ID card of the person signing the letter and get it notarized if it is NOT on the company letter head.
Now that you have all the documents, you need to compile the documents and create an "application package". This is where your presentation skills should kick in. Whatever you do, make it look neat!
Tips -
• Write and submit a cover letter that contains an index - This makes the job easier for the assessing officer.
• DO NOT STAPLE. Use paper clips to hold documents together. I used 3 paperclips (One on the top left corner, one in the middle and one on the bottom) to bind different sections of documents together (for instance, all academic documents were compiled and held together by three paper clips). Some people suggest using binder clips but I don't recommend it because it adds weight.
• Use a cover page for every section. For instance, keep a page that says "Work Experience Documents" as the first page of the work experience documents pile. Would looks organized.
• Use your creativity - Make it look as neat and organized as possible.
• Place your photos and the DD/Cheque inside a small envelope and place it use a paper clip to pin to the first page of your application package.
• If you have any good tips, leave them in the comments.
When you are done compiling, place all the documents in a clean, transparent folder before placing it in the envelope.
Make the contents on the envelope look neat too. You will send the package to the address below -
Mention your name, your EE profile number, the program name ("Human Capital Priorities Stream" in this case) and your mobile number. Mention your complete return address too.
So, you have a complete application package now and you are all set to send it to OINP. Use a reliable courier service to send your documents. I approached BlueDart and looks like they had some kind of tie-up with DHL. My package was delivered on the third day after I made the payment (around INR 3300).
Please make sure you send your documents on time (send your application at least 15 days before your PT expires).
Note : If the 45th day falls on a weekend or on a holiday, OINP will still accept your application if is is delivered on the very next working day.
The hard part begins - WAITING! Generally, an FSW applicant can expect an AOR within 6 - 8 weeks after OINP received your application (4 - 6 weeks for CEC applicants) but there might be some exceptions. As I write, I'm on my 90th day after sending my application and haven't received an AOR yet.
. Hope I receive it soon!
While you wait, you could post your experiences/help other people who are new to the process - Good way to keep yourself distracted from the agony of the wait.
If your application is deemed incomplete (which won't happen if you follow the guide properly ), the entire application package will be returned to you via courier. OINP will give you another chance to submit a complete application package. You will find a sheet inside that shows what documents were missing/what information was incomplete. The clock is reset. You will have to wait another 6 - 8 weeks (FSW) or 4-6 weeks (CEC) to get an AOR. So be careful and submit complete documents. Do not miss anything.
You should expect an additional document request and/or verification call from OINP. Your employer/person who gave you the reference letter might also get a call. Alert them.
OINP usually asks for the following documents -
• 6 months payslips
• Updated bank statements
• Employment documents (Offer letter or other work contract documents)
• Proof of job search in Ontario (Common for CEC applicants/rare for FSW counterparts)
• Proof of intent to reside in Ontario (For CEC applicants)
• Source of funds (VERY rare - Expect this if your funds are not more than at least 3 months old)
In the verification call, the officer discusses about the details on your application form. Please be advised that you mighr be asked to explain your roles and responsibilities.
For people who have not submitted the receipt of ECA to be sent directly sent to OINP, you will get this request via email.
So, please create accounts on job portals and try applying for some jobs in Ontario.
You are approaching the end of the process - Nomination. All the above content/advise/comments/suggestions/tips/notes is for this one thing - Nomination from OINP. You have some waiting to do here too - Nominations are usually quick for CEC applicants. For FSW applicants, it is usually 1.5 - 2 months after AOR. There might be delays, of course!
Once OINP approves your application, you will receive a message in your myCIC account. Open it and voila! - You will see an option to "Accept"" the nomination (Please do not press decline in excitement - Thank me later!). Once you accept this nomination, your CRS will grow by 600 points and will guarantee you an ITA in the next draw.
God forbid, if OINP intends to decline your application, you will receive a "Procedural Fairness Letter". You can challenge this decision by giving them additional proof. Please note that this takes quite some time to get processes. Your request to re-consider will be taken up by an officer who is a senior to the officer who processed your application and was not involved in the previous decision. This officer will take a fresh look at the application and if he is satisfied, he might approve your application and provide you with a nomination. Else, I'd rather not say.
I know this is a LONG guide but I had to explain every nuance to make things clear! Hope you enjoyed reading it and I believe it will benefit people who are applying to OINP. Please let me know your comments - Constructive criticism is welcome!
Good luck and all the very best to all the applicants!
-rajkamalmohanram
A lot of people have approached me and have asked to explain to them on how to proceed after getting a PT letter (Letter of Interest) from Ontario. Though everything is there in the application guide, I would like to break it down and explain briefly about how to proceed and submit a COMPLETE application to Ontario after getting PT.
Note 1: Certain requirements have been left out in the guide below (Such as financial documents pertaining to applicants having bank accounts in Canada, documents to be submitted for applicants who have degrees from Canada and work experience in Canada etc) but still, I have provided the detail on how to find this information in the application guide. Most of the details present here are for the applicants who are applying from outside Canada (without a Canadian Degree/Canadian bank account/job in Canada). Nonetheless, I believe that this guide is practically comprehensive and applicants applying from within Canada/outside Canada can equally benefit from it.
Note 2: Certain details might be updated by OINP/CIC from time to time. So, always make sure to check the updates page (link below) and download the latest version of the application guide
Note 3: If you have 400+ CRS and you haven't received PT in a while, please re-create your profile.
Note 4: You need at least a "Bachelor's degree" to be eligible to apply to OINP.
Note 5: You should have at least 1 year work experience in the past 5 years from the date you get PT notification. (Thanks to sushsmart15 for suggesting the revision).
The two most important things you need to proceed are the Application Guide and the OINP Updates page
Below is a very high level idea of how you could proceed.
Step 1: Study the application guide and the updates page. carefully.
Step 2: Download the application form.
Step 3: Fill out the application form.
Step 4: Gather all the required documents.
Step 5: Compile all the documents section wise and create a neat application package.
Step 6: Send the complete application package to OINP.
Step 7: Wait for AOR.
Step 8: Expect a verification call/Additional document request.
Step 9: Wait for nomination.
Step 10: After you get the decision.
Step 1 - Study the application guide and the updates page carefully
The first and foremost step would be to study the application guide and the updates page. The application guide contains guidelines about the documents you need and details on how to fill your application form. In the updates page, OINP posts important updates to the program (Please check the January 11 update - We will discuss about this in the later sections).
Step 2 - Download the application form
The link to download the application form is available in the application guide on page 16. Please download the application form from there.
Step 3 - Fill out the application form
Please fill the application form carefully. Please note that the application form can be filled both electronically OR manually. I suggest you to fill the form electronically - It would look neat! You are responsible for whatever is filled in the application form. Let me quickly run you through the process of filling the application form.
Application Details Section - In this section, you will be asked about the program you are applying to and about the economic class you are applying under.
I) "Select below the stream you are applying for" - Tick the box "Human Capital Priorities Stream".
II) "Once you have registered for Express Entry you will be informed by the Express Entry System which federal program(s) you are eligible for. Ontario will only accept candidates who are eligible for the Federal Skilled Worker Program or the Canadian Experience Class. Which of the two are you eligible for?" - Tick the appropriate stream you are eligible under.
III) "You must choose one of the federal programs you are eligible for to be assessed against. Which program would you like to be assessed against?" - If you are eligible for FSW only, check FSW. If you are eligible for both, then tick which program you wish to be assessed against and if you are eligible for CEC only, then tick CEC.
TIP: If you are eligible under CEC, then I suggest you to go with it because people applying under CEC have very quick processing times (relative to the processing times of FSW applicants).
A) Personal Information Section -
I) Fill in your last name, your first name and your middle name. If you do not have a middle name, write N/A.
Ia) List any other names that you might use/might have used. If none, then write N/A.
II) Mention your Date of Birth, your gender and the place of birth (according to your passport), Country of Birth, country of Citizenship and Country of residence (If all the three are the same (say for instance, India), then write India on all the three text boxes) and your Marital Status (If you are married, you CANNOT apply as a single applicant - You must say married even though your spouse may be non-accompanying).
3. Details on your previous applications/visits to Canada -
I) "For applicants currently in Canada (a copy of your Work Permit, Study Permit, Temporary Resident Visa, and/or any other Canadian immigration document or entry stamp must be provided with your application package)" - If applicable, then tick the appropriate document and provide the UCI number in the box below. If this is not applicable to you, write N/A.
II) "Have you, your spouse or common-law partner, or any of your dependent children, already submitted or been included in an Application for Permanent Residence to Citizenship and Immigration Canada (CIC)?"
and
III) "Have you, your spouse or common-law partner, or any of your dependent children, already submitted or been included in an Application under a Provincial Nominee Program to another province or territory? "
- Answer accordingly. If yes, then provide the requested details below. If no, then tick no and write N/A in the fields below.
Tip: Please note that some fields are numeric only and you cannot print N/A. Leave these fields empty, print the form and then write N/A. If you fail to write N/A in any of the fields and leave it blank, your application might be returned.
4. Passport Details -
Enter your passport number, Name as on passport and the expiry date
5. Address Details -
Enter your permanent address and (if different from permanent address), your mailing address. If your permanent address and the mailing address are the same, then check the box to the left of "Check if same as above". If it is different, then provide a mailing address.
Tip: Please note that some parts of the address like "Direction", No. Suffix etc might not be applicable to applicants from all countries. If your address doesn't have those fields, write N/A there. If you are not able to write N/A, leave it blank and after you print the form, write N/A with a pen.
5a. Preferred Language -
Tick your preferred language
6. Preferred Language -
"Please list any visits you have made to Canada in the last ten years (use attachment if additional space required)."
If applicable, fill in the details. Otherwise, write N/A. If you have multiple visits, then click on the "Add visit" button to add multiple visits.
7. Native Language -
Please fill in your "Native Language" (usually your mother tongue).
"What other languages do you speak fluently (if any)?"
Mention any other languages you might speak fluently.
B) Assistance with application -
1. Did you have help preparing your Ontario Immigrant Nominee Program application? - Tick "Yes" or "No" accordingly and mention the relationship.
2. If yes, did you pay this person to help prepare your Ontario Immigrant Nominee Program application form? - Tick accordingly. If you say "Yes", you need to provide an additional form. This is the verbiage on the site - "Attach an Ontario Immigrant Nominee Program Authorizing or Cancelling a Representative form if you would like to authorize this individual to communicate on your behalf regarding the application".
Tip: Unless you got help from a ICCRC certified agent, you can generally say "No". Only ICCRC certified members are eligible to take payment for assisting you with a PNP/PR application.
C) Learning about the Ontario Immigrant Nominee Program-
1. How did you learn about the Ontario Immigrant Nominee Program? (check only one box) - Indicate how you came to know about the program.
D) Occupation and Education (Principal Applicant Only) -
1. Current Occupation - Mention your current occupation. You can mention your job title (and NOC, if you want to.).
2. In what occupation do you intend to work in Ontario - Mention an occupation that falls under or is similar to your primary NOC.
3. Personal and Work History (Principal Applicant Only) - As indicated, provide the details of personal (includes all periods of education, unemployment, traveling, being a homemaker etc,.) and your employment details. If you are less than 28 years old, provide details since your 18th birthday. If you are 28 or older, then provide the details for the last 10 years.
Tip: Please do NOT leave ANY gaps in time - not even one day.
4. Were you self-employed during any of the above listed periods? (Principal Applicant Only) - Tick accordingly.
5. Highest Level of Education (Principal Applicant Only) - Indicate your highest level of education. If you are claiming points for 2 or more degrees, then tick "Other" and mention both the Canadian Equivalencies as available in your ECA report.
Tip: Please note that you need at least a Canadian Bachelors degree (or an ECA that says "Bachelor's degree) to be eligible for EE. If you have a PT and you don't have Bachelors degree - you are NOT eligible to apply.
6. Education History (Principal Applicant Only) - Mention your Education history below.
7. If you intend to work in an occupation that requires licensing in Ontario, do you have a certificate of qualification issued by a provincial or territorial body? (attach supporting certificate) - Indicate if you have a license (if your NOC is regulated). If your NOC is not regulated, choose "Not Applicable".
Tip: Don't worry - This has nothing to do with your application. Even if your NOC is regulated and you say NO to license, you are perfectly fine.
8. Language Proficiency (Principal Applicant Only) - Tick which language tests are applicable to you.
8a and 8b. Mention your test scores. There is confusion here - If the actual scores have to be submitted or the CLB equivalent. IMO, it doesn't matter - Either is fine (because you will be submitting your IELTS TRF and they will be able to verify it there).
E) Occupation and Education Obtained in CANADA (For spouse or common-law partner, if applicable) -
1. If your spouse has any Canadian work experience and or education, please mention it here. Otherwise, write N/A.
2. Language Proficiency by spouse or common-law partner only, if applicable. - If your spouse has language test results, you can mention them here.
F) Intention to Reside in ON -
1. If you become a permanent resident, do you intend to reside in Ontario? - Goes without a saying, you need to tick "YES" to this question.
2. Please list all of the ties that you have established in Ontario. Please refer to the Application Guide for more details. Use a separate sheet if necessary. - Mention your ties (if any). Ties may include any friends/relatives in Ontario, past study in Ontario, past work experience in Ontario etc. If you have no ties, mention something like "No ties - Please find the attached intent letter" or something on those lines.
3. Do you have a job offer or employment in Ontario? - Indicate accordingly.
Tip: This job offer may or may not be LMIA based.
4. Do you or, if applicable, your accompanying spouse or common-law partner, have a relative living in Canada who is 18 years of age or older and is a citizen or a permanent resident of Canada? - Indicate accordingly. If you tick "Yes", then answer the below questions too -
"If yes, please indicate who this relative is related to" and "Type of relationship to you or your spouse/common-law partner".
G) Settlement Funds -
1. Total funds available for settlement in Ontario in Canadian dollars - Enter the amount of unencumbered funds that you have (and that you can use for supporting yourself in Ontario.
2. Total number of family members (including yourself) - Indicate accordingly. For the purpose of immigration, your dependents include your spouse and your children (whether accompanying or not).
Tip: If you have an ongoing job in Ontario or you have a valid job offer in Ontario then you are exempt from showing proof of funds.
G) Family Information -
1. Do you have dependent family members accompanying you to Canada? - Indicate accordingly. If you tick "Yes", please fill in the below form. Please do not include family members who are Canadian Citizens or Permanent Residents of Canada.
If this section is not applicable to you, please write "N/A".
F) Fees-
Please indicate the mode of payment.
The fee amount is 1500 Canadian Dollars. The most common mode of payment is the bank draft (also known as Demand Draft {DD} ). If any other mode suits you better, feel free to use that.
Tip 1: If you are unable to get a draft in your country (a few applicants have come to me with this query), you can ask your friends in other countries to get the draft made. Get it from them and then send it along with the application form.
Tip 2: The DD can be issued payable to "Ontario Minister of Finance" OR "Minister of Finance, Ontario". Both are acceptable.
Tip 3: The amount should be in Canadian Dollars.
J) Application Checklist-
I) FORMS-
1. Ontario Immigrant Nominee Program Nominee Application for Ontario Express Entry Streams form (this form) - Tick this - Mandatory.
2. Authorizing or Cancelling a Representative form (if applicable) - If you are applying by yourself, ignore this. Do NOT tick.
II) Work Experience-
1. Copies of letters of reference from all your employers for the past 10 years or since you were 18 years old, whichever period is shorter Note: Originals may be requested later in the process by the program. - Tick this field - Mandatory.
Tip: The letters:
Must:
• be written on company letterhead,
• be signed by the responsible officer/supervisor,
• show the company's full address, telephone and fax numbers, e-mail and website addresses, and
• be stamped with the company's official seal (if applicable).
Must include all of the following information:
• the specific period of your employment with the company (years and months),
• the positions you have held during the period of employment and the time spent in each position,
• your main responsibilities and duties in each position,
• your total annual salary plus benefits,
• the number of hours worked per week, and
• any extended periods of leave (i.e. more than one month).
You can also include supporting documents such as work contracts/pay slips.
I have explained a little more about the reference letters in Step 4.
2. If you or your accompanying spouse have engaged in full-time work in Canada, with appropriate authorization, please provide: - If your spouse has any Canadian work experience, then tick the check boxes below (select the documents that you have provided as proof).
• Copy of work/employment contracts
• Letter(s) of reference (as per requirements stated above) from your past Canadian employer(s)
• A copy of any T4s if available
• A copy of the employment authorization (e.g. work permit)
• A copy of any Notices of Assessment issued by Canada Revenue Agency (CRA) if available
• Pay statements and any relevant documentation that can support your Canadian work experience
3. The following documents are required if you have been self-employed and choose to be assessed against the Federal Skilled Worker Program: For all periods during which you have been self-employed in the past 10 years, or since you were 18 years old, (whichever period is shorter), provide copies of:
• Business/company registration documents
• Proof of business conducted with clients (invoices, bills, client references)
• Balance sheets
• Income tax returns and T4A statements (if self-employed in Canada)
• Proof of your license to practice (if you are a private practitioner) in a regulated field
Note: Self-employed individuals must provide documentation from clients indicating the service provided along with payment details. Self declared main duties or affidavits are not acceptable evidence of work experience.
III) Education/Training/Qualifications-
• Certified true copies of applicant's university degree(s), college diploma(s) and/or occupational certificates - While this says "Certified true copies", applicants have got nomination while they submitted only a photocopy of their degree certificate ALONG with their ECA report. If you see the need the need to notarize the degree certificate, feel free. (More in Step 4)
• Original transcripts in a sealed envelope from educational institution (Canadian programs/degrees only) - Applicable only if your spouse has Canadian Work experience. However, some of my peers suggest that a copy of the degree certificate of the spouse along with an ECA be submitted IF you are claiming any CRS points for your spouse education.
• Educational Credential Assessment (ECA) Report - You must submit a photocopy of the HARD COPY of the ECA report you received by snail-mail (not the online PDF version). In addition to this, you will have to authorize your ECA issuing organization to share a copy of the report with OINP. (Details in Step 4)
As you might already know, the ECA report is valid for 5 years only (from the date of evaluation).
If any of the following apply to you, tick them and provide documentation accordingly -
• Proof of previous study in Canada (if applicable): copies of study permits issued to you and any certificates/diplomas or degrees awarded
• Proof of previous study in Canada (if applicable): copies of study permits issued to your accompanying spouse or common-law and any certificates/diplomas or degrees awarded.
• Evidence of good academic standing and length of program(s) completed (spouse or common-law partner only)
IV) Language Proficiency-
• IELTS (General Training test only) or CELPIP (General test only)
• TEF: Scores in four competencies (compréhension écrite, compréhension orale, expression écrite, expression orale)
Provide a photocopy of the TRF (s).
V) Settlement Funds-
Provide proof of unencumbered and readily transferable funds in a convertible currency available for settlement in Ontario:
• Current bank certification letter; or
• Evidence of savings balance; or
• Fixed or time deposit statements.
Details in Step 4.
VI) Additional Supporting Documents-
• Copy of applicant's resume (MANDATORY)
• Copy of applicant's entire passport including all blank pages, Temporary Resident Visas, entry stamps, and/or any other immigration stamps, and copies of Work Permits, Study Permits, and/or any other Canadian immigration documents *
• Copy of each dependant's passport page which shows his/her photo and personal information
• Copy of applicant's birth certificate *
• Positive Labour Market Impact Assessment (LMIA)/Labour Market Opinion (LMO) (if applicable)
Resume and passport copies are mandatory. More about this in Step 4.
1. Proof of employment in Ontario (if applicable)
If you have claimed that you have have a job offer/you are currently working in Ontario, you must submit the letter in the following format.
You must submit a letter from your employer/prospective employer. The letter from your employer/prospective employer must:
• be written on company letterhead,
• be signed by the responsible officer/supervisor,
• show the company's full address, telephone and fax numbers, e-mail and website addresses,
• be stamped with the company's official seal (if applicable).
Letters must include all of the following information:
• expected start date of employment,
• indication of duration of the employment,
• title of the position you will hold during employment and the National Occupation Classification (NOC) code (if known),
• total annual salary plus benefits,
• number of hours to be worked per week.
2. Proof of any ties established in Ontario
Please do not tick this until and unless you have mentioned any ties and you have supporting documents for them. More about ties in Step 4.
3. Photos of yourself as per specification provided (Principal Applicant Only) - Tick this - Mandatory
Specifications are available in the application guide.
K) Applicant's Statements and Authorization-
"Read the statements and tick the box "I have read, understand, and agree with all of the above authorizations and certifications, having asked for and obtained an explanation satisfactory to me of every point which was unclear to me." - This is a mandatory field.
Sign the declaration below with your name, signature and date.
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L) Accompanying Spouse or Common-law partner's and Accompanying Dependents' (aged 16 or over) Statements and Authorizations-
Your dependents (spouse, children over 16 should) enter their name and date and sign here. If your children are below 16 years old, you can sign on their behalf (as parent/guardian).
Step 4 - Gather all the required documents
Now, let me tell you what documents you need to gather for your application package.
Tip : If ANY of your documents are NOT in English or French, then you MUST get it translated AND get the translated copy notarized. You MUST submit both the original AND translated versions of the document.
The following documents are required for the PA (and where applicable, for spouse)
1. The application form : - As already mentioned above, the application form must be COMPLETE. If any section is not applicable to you, please mark "N/A" there - DO NOT LEAVE IT EMPTY. Also, please DO NOT forget to SIGN THE APPLICATION FORM. The PA should sign Section K and your dependents must sign Section L. If you do not sign your application form or if you fail to write "N/A" and leave fields empty, YOUR APPLICATION PACKAGE WILL BE DEEMED INCOMPLETE AND RETURNED TO YOU THROUGH COURIER. You will have to correct the mistakes/attach missed documents and send the application package again.
2. Education-related documents :
• Photocopy of the hard copy of the ECA report (for PA) - Please place a photocopy of the HARD COPY of the ECA report (That you received by snail mail and not the online PDF version).
Some people suggest that if you are claiming CRS points for spouse education, it is better to send a photocopy of the ECA of the spouse too.
• Photocopy of your degree certificate and transcripts (for PA) - A regular photocopy of your degree certificate and transcripts.
• Proof of having ordered a copy of your ECA to be directly sent to OINP (for PA). - As per the JAN 11 update, order for a copy of your ECA to be directly sent to OINP. Order the copy and place the receipt as proof of having ordered a copy.
Process of ordering the copy and the processing time might vary from one ECA issuing organization to another. So, please check out the Jan 11 update on the OINP Updates page.
• Photocopy of your IELTS TRF (for PA/Spouse) - A photocopy of your IELTS Test Report Form.
•Certified true copies of transcripts (If your degree/diploma or that of your spouse's is a Canadian Degree/Diploma) - If your/your spouse's degree/diploma was gained in Canada, then, you MUST submit CERTIFIED TRUE COPIES of your transcripts.
Note : If your/spouse's education is from a Canadian institution, please refer the application guide for more details (page 10).
3. Civil Status Documents :
• Photocopy of Birth Certificate - Provide a photocopy of the PA's BC. If the PA doesn't have a BC, then write a LOE stating that you do NOT have a BC and get it notarized. Also, submit any other document that shows your DOB (like 10th/12th certificate, degree certificates or other documents (notarized copies suggested).
• Photocopies of Passport (PA) - The PA has to submit clear, legible photocopies of ALL the pages of passports (whether or not it contains any stamps or markings).
Note : It is recommended that the PA's passport be valid for 2 more years from the date of PT. If the PP is expiring in less than 2 years, apply for a new Passport and attach a receipt and write a LOE that says you have applied for a new PP and attach the receipt. You can update OINP through email after you have received your new PP.
If the passport has been valid for less than 2 years (That is, if you got a PP/renewed your PP in the past 2 years, you MUST submit copies of ALL the pages of previous passport as well.
• Photocopies of Passport (Dependents) - The dependents (includes spouse and children) need to submit ONLY the BIOGRAPHIC pages of the passport (that is, the page that contains the personal information like name, PP number, address etc. This document is required for spouse AND all dependent children.
Marriage certificate - Though not mentioned in the application guide, it is highly recommended that you send a copy of your marriage certificate.
(Thanks to CanadaWeCome for pointing this out).
4. Proof of funds :
This documentation might differ from one person to another. Savings account balance and FDs are the most commonly used means to show POF so I will discuss this below.
• Showcasing Savings account balance - If you are showing your savings account balance as proof of funds, you need to submit the following -
a) Bank letter - Should be on the letterhead of the bank. It should contain the following information - Name, Account Number, Date when the account was opened and funds available.
Note : The letter does not necessarily need to mention the Canadian Equivalent of your funds. It is sufficient if the letter mentions in your local currency alone. Also, not all banks mention the 6 month average balance on the letter so it is okat if your letter does not contain this information as well.
b) Six months bank statements - Get 6 months statements stamped by the bank.
Note 1: If you have large deposits in your account within the past 6 months, you might have to explain the source of funds. If you have any such deposit, you can prepare a "gift deed". You can find the procedure/formats online. Along with this, you need to submit proof of debit from the account of the person who gave you the gift AND the proof of credit into your account. Write a letter detailing the transaction. OINP/CIC does not generally request the source of funds for the person who gave you the gift.
Note 2: If you acquired funds by selling some of your assets (like car/property/jewels) - then you might NOT need a gift deed. You can attach a LOE stating how you got those funds and you can attach proof of sale.
• Showcasing Fixed Deposits - If you are showing your Fixed Deposits, then you need to submit the following -
a) Bank Letter - Should be on the letterhead of the bank. It should contain the following information - Name, FD(s) number, Date of deposit and funds.
Note 1 and 2 that is given above applies to funds in FD too.
b) FD receipt/advise - Get FD receipt(s) stamped from the bank that shows proof of deposit.
4. Proof of Employment:
Employer reference letter -
One of the most important documents in your application package is your employer reference letter. Your employer letter should be in the following format -
Letters must:
• be written on company letterhead,
• be signed by the responsible officer/supervisor,
• show the company's full address, telephone and fax numbers, e-mail and website addresses, and
• be stamped with the company's official seal (if applicable).
Letters must include all of the following information:
• the specific period of your employment with the company (years and months),
• the positions you have held during the period of employment and the time spent in each position,
• your main responsibilities and duties in each position,
• your total annual salary plus benefits,
• the number of hours worked per week, and
• any extended periods of leave (i.e. more than one month).
A sample format of the letter is provided below -
Many companies do NOT provide you a letter in such a format on the letter head of the company. In that case, get such a letter from your Manager/senior colleague. Get it duly signed from them and attach their business card/company ID card as proof. GET THIS LETTER NOTARIZED.
Supporting documents - It is recommended to support additional documents to prove your work experience like your payslips (past 6 months), offer letter, appointment letters, promotion letters, pay scale hike letters etc,.
Resume - You MUST submit a resume as a part of your application package. No specific format exists, per say - Use a standard North American format.
Note 1: For people who have Canadian experience, please refer the application guide (page 9).
Note 2: To prove any periods of self employment, you would need the following documentation -
• Business/company registration documents
• Proof of business conducted with clients (invoices, bills, client references)
• Balance sheets
• Income tax returns and T4A statements (if self-employed in Canada)
• Proof of your license to practice (if you are a private practitioner) in a regulated field.
4. Letter of Intent/Reasons to settle in Ontario:
The purpose of this letter is to convince the officer that if, you are provided with a nomination, you will stay in Ontario and make it your permanent home. You should consider doing some research on various fronts and write a letter. You can mention about your employment opportunities in Ontario, your future higher education plans, your kid's education etc,. Further, you can outline your plans in Ontario - do some research on transportation, accommodation, finance and healthcare and write about it. Try to write at least one page - Anything below that is too less IMO.
Be honest, polite but convey your reasons and intent in a firm manner.
Ties in Ontario - If you have any ties in Ontario, please provide proof like your friend/relative's PR card/Lease agreement/Passports(if citizen)/Driver's License etc,.
If you have a sibling in Ontario, then you can provide Birth Certificates to show common parents along with the documents mentioned above.
5. Photos - Photos (specifications in application guide) are required for the PA. As I write, this is the verbiage on the application guide (Page 14).
That is the end of this section. These are the documents that you'll be submitting as part of your application package.
REMEMBER -
• To write "N/A" in the application form for fields/sections that are NOT applicable to you. Do not give OINP a chance to return your application because of this ridiculously silly mistake.
• To write the Job Seeker Validation Code - This is available in the PDF in the very first message you receive after you create your EE profile.
• To get your documents translated and notarized if they are not in English or French, Submit both the original and the translated version.
• To submit business card/company ID card of the person signing the letter and get it notarized if it is NOT on the company letter head.
Step 5 - Compile all the documents section wise and create a neat application package.
Now that you have all the documents, you need to compile the documents and create an "application package". This is where your presentation skills should kick in. Whatever you do, make it look neat!
Tips -
• Write and submit a cover letter that contains an index - This makes the job easier for the assessing officer.
• DO NOT STAPLE. Use paper clips to hold documents together. I used 3 paperclips (One on the top left corner, one in the middle and one on the bottom) to bind different sections of documents together (for instance, all academic documents were compiled and held together by three paper clips). Some people suggest using binder clips but I don't recommend it because it adds weight.
• Use a cover page for every section. For instance, keep a page that says "Work Experience Documents" as the first page of the work experience documents pile. Would looks organized.
• Use your creativity - Make it look as neat and organized as possible.
• Place your photos and the DD/Cheque inside a small envelope and place it use a paper clip to pin to the first page of your application package.
• If you have any good tips, leave them in the comments.
When you are done compiling, place all the documents in a clean, transparent folder before placing it in the envelope.
Make the contents on the envelope look neat too. You will send the package to the address below -
Mention your name, your EE profile number, the program name ("Human Capital Priorities Stream" in this case) and your mobile number. Mention your complete return address too.
Step 6 - Send the complete application package to OINP.
So, you have a complete application package now and you are all set to send it to OINP. Use a reliable courier service to send your documents. I approached BlueDart and looks like they had some kind of tie-up with DHL. My package was delivered on the third day after I made the payment (around INR 3300).
Please make sure you send your documents on time (send your application at least 15 days before your PT expires).
Note : If the 45th day falls on a weekend or on a holiday, OINP will still accept your application if is is delivered on the very next working day.
Step 7 - Wait for AOR
The hard part begins - WAITING! Generally, an FSW applicant can expect an AOR within 6 - 8 weeks after OINP received your application (4 - 6 weeks for CEC applicants) but there might be some exceptions. As I write, I'm on my 90th day after sending my application and haven't received an AOR yet.
. Hope I receive it soon!While you wait, you could post your experiences/help other people who are new to the process - Good way to keep yourself distracted from the agony of the wait.
If your application is deemed incomplete (which won't happen if you follow the guide properly
), the entire application package will be returned to you via courier. OINP will give you another chance to submit a complete application package. You will find a sheet inside that shows what documents were missing/what information was incomplete. The clock is reset. You will have to wait another 6 - 8 weeks (FSW) or 4-6 weeks (CEC) to get an AOR. So be careful and submit complete documents. Do not miss anything.Step 8 - Expect a verification call/Additional document request.
You should expect an additional document request and/or verification call from OINP. Your employer/person who gave you the reference letter might also get a call. Alert them.
OINP usually asks for the following documents -
• 6 months payslips
• Updated bank statements
• Employment documents (Offer letter or other work contract documents)
• Proof of job search in Ontario (Common for CEC applicants/rare for FSW counterparts)
• Proof of intent to reside in Ontario (For CEC applicants)
• Source of funds (VERY rare - Expect this if your funds are not more than at least 3 months old)
In the verification call, the officer discusses about the details on your application form. Please be advised that you mighr be asked to explain your roles and responsibilities.
For people who have not submitted the receipt of ECA to be sent directly sent to OINP, you will get this request via email.
So, please create accounts on job portals and try applying for some jobs in Ontario.
Step 9 - Wait for nomination
You are approaching the end of the process - Nomination. All the above content/advise/comments/suggestions/tips/notes is for this one thing - Nomination from OINP. You have some waiting to do here too - Nominations are usually quick for CEC applicants. For FSW applicants, it is usually 1.5 - 2 months after AOR. There might be delays, of course!
Once OINP approves your application, you will receive a message in your myCIC account. Open it and voila! - You will see an option to "Accept"" the nomination (Please do not press decline in excitement - Thank me later!). Once you accept this nomination, your CRS will grow by 600 points and will guarantee you an ITA in the next draw.
God forbid, if OINP intends to decline your application, you will receive a "Procedural Fairness Letter". You can challenge this decision by giving them additional proof. Please note that this takes quite some time to get processes. Your request to re-consider will be taken up by an officer who is a senior to the officer who processed your application and was not involved in the previous decision. This officer will take a fresh look at the application and if he is satisfied, he might approve your application and provide you with a nomination. Else, I'd rather not say.
I know this is a LONG guide but I had to explain every nuance to make things clear! Hope you enjoyed reading it and I believe it will benefit people who are applying to OINP. Please let me know your comments - Constructive criticism is welcome!
Good luck and all the very best to all the applicants!
-rajkamalmohanram
