No duties on employment letter

[waqas11]

Hi everyone,

I worked as a load forecasting analyst for 5 months in a company in Canada. I wanted to include that experience for my application of immigration under CEC class. The problem is that the letter that I received from my company does not mention my duties and responsibilities. It just tells the employment duration, salary, title (mentioned as ''analyst in the supply department''), and says that I worked as a full time permanent employee.

The HR and my manager are not cooperating and they are not answering to my emails/calls. I was thinking of attaching the job description and also a letter of reference from one of my senior team members (not my supervisor) who is ready to provide me the letter with the job duties mentioned on it. I also have my pay stubs, record of employment, T4 slips and offer letter that I can attach as supporting documents.

I am just not sure whether I should apply for my immigration with this letter or not. I m scared that I might get rejected.

For the remaining 7 months experience I have a complete letter from the other company I am currently working at.

Can someone please guide as to what I should do in this regard?

 

[jsm0085]

Hi everyone,

I worked as a load forecasting analyst for 5 months in a company in Canada. I wanted to include that experience for my application of immigration under CEC class. The problem is that the letter that I received from my company does not mention my duties and responsibilities. It just tells the employment duration, salary, title (mentioned as ''analyst in the supply department''), and says that I worked as a full time permanent employee.

The HR and my manager are not cooperating and they are not answering to my emails/calls. I was thinking of attaching the job description and also a letter of reference from one of my senior team members (not my supervisor) who is ready to provide me the letter with the job duties mentioned on it. I also have my pay stubs, record of employment, T4 slips and offer letter that I can attach as supporting documents.

I am just not sure whether I should apply for my immigration with this letter or not. I m scared that I might get rejected.

For the remaining 7 months experience I have a complete letter from the other company I am currently working at.

Can someone please guide as to what I should do in this regard?

It will be rejected. Try harder to get a letter. If you can't, get another job and ensure before starting that they will give you the experience letter!

 

[waqas11]

Thanks jsm for your reply. But even if I have a supporting letter from my senior co worker which would have the duties mentioned on it? even then do you think that it will be rejected.

 

[jsm0085]

Thanks jsm for your reply. But even if I have a supporting letter from my senior co worker which would have the duties mentioned on it? even then do you think that it will be rejected.

My bad, sorry. I misread.

That letter will definitely help. Ensure they include as much of what is requested on it - to increase your chances.

 

[InfoSeeker12]

Hello Waqas.

Hope you are doing well. Just read your post.

Yes, it does happen that once you are out of the company, sometimes while even working, the manager will not agree to provide a detailed letter. And for the CEC application, you need a detailed letter.

Fortunately, a manager or HR's letter is NOT the only document acceptable. If you have the original contract, that may have your name somewhere on it, that will be perfect thing to include. More importantly, if your supervisor is kind enough to sign a detailed letter which mentions your duties and responsibilities - that will do the job, as long as its printed on company letter head. Yes, we have seen couple of rejections or delays when people have simply sent the letter on a plain paper, even when contact details were included. No. you need those details on company letter head.

Tell him to write his own contact details at the end of the letter. So when the CIC officer calls (which they do sometimes) your supervisor will answer the phone.

And I'm sure you have already done this step..incase not please do...Check the NOC job code you have and correspond your duties with the ones on the NOC website. If they are not similar, you may want to slightly fine tune your reference letter so that it essentially means your job is similar to the job duties defined on the NOC website.

Let me know if you have any questions on this.

All the best.

 

[jsm0085]

Hello Waqas.

Hope you are doing well. Just read your post.

Yes, it does happen that once you are out of the company, sometimes while even working, the manager will not agree to provide a detailed letter. And for the CEC application, you need a detailed letter.

Fortunately, a manager or HR's letter is NOT the only document acceptable. If you have the original contract, that may have your name somewhere on it, that will be perfect thing to include. More importantly, if your supervisor is kind enough to sign a detailed letter which mentions your duties and responsibilities - that will do the job, as long as its printed on company letter head. Yes, we have seen couple of rejections or delays when people have simply sent the letter on a plain paper, even when contact details were included. No. you need those details on company letter head.

Tell him to write his own contact details at the end of the letter. So when the CIC officer calls (which they do sometimes) your supervisor will answer the phone.

And I'm sure you have already done this step..incase not please do...Check the NOC job code you have and correspond your duties with the ones on the NOC website. If they are not similar, you may want to slightly fine tune your reference letter so that it essentially means your job is similar to the job duties defined on the NOC website.

Let me know if you have any questions on this.

All the best.

If they can do it on headed paper, great, if not, get them to do what they can providing as much of the requested detail at the top. I don't think we have seen any rejections or delays specifically to letters not having letter heads - there tends to be a little more to any such cases.

In the event that they cannot get the "official" letter head, they can get around it by providing as much of the detail as possible. Not all companies have formal letter heads.

 

[waqas11]

Thanks a lot Infoseeker and jsm for your detailed reply.

Infoseeker,

I want o clarify that 1 letter that I have is from HR that does not have the duties in it but its on a company letterhead. The other letter I am talking about is from a senior co-worker not from my manager because my manger is not ready to provide one as I am out of the company now. I can ask my coworker to write that letter on a company letter head and mention the duties on it. The concern I had was that its from a coworker, its not from my manager or HR. The HR letter does not specify duties in it. It has the other information.

 

[InfoSeeker12]

Thanks a lot Infoseeker and jsm for your detailed reply.

Infoseeker,

I want o clarify that 1 letter that I have is from HR that does not have the duties in it but its on a company letterhead. The other letter I am talking about is from a senior co-worker not from my manager because my manger is not ready to provide one as I am out of the company now. I can ask my coworker to write that letter on a company letter head and mention the duties on it. The concern I had was that its from a coworker, its not from my manager or HR. The HR letter does not specify duties in it. It has the other information.

Hmm. When you say co-worker, you mean similar position as yours? Or is s/he on a slightly higher role than yours and may have supervised you at some point?

 

[waqas11]

senior position than mine. he didn't really supervise me but he can say that he worked with me on a project where my duites were so and so

 

[InfoSeeker12]

senior position than mine. he didn't really supervise me but he can say that he worked with me on a project where my duites were so and so

Awesome!!! As long as his position logically means senior than yours and the officer wont see any red flags...go ahead!

For example, in a research firm where there is Research executive and Assistant Research Executive. For someone outside the firm, its not easy to tell which one is junior than the other. But if one is Senior Reserach Executive...it becomes lot clear and doesn't need second guessing. So if its the same situation in your case, where your senior's job title clearly sounds senior than yours, go ahead. Write an awesome detailed letter, make sure it corresponds to the job description at NOC website, get your seniors contact details on the letter and make sure he prints it on the company letter head.

You are good to go!

 

[waqas11]

Thank a lot infoseeker. but what Im concerned about is that CIC checklist document says that the letter should be from former Manager/Officer/Supervisor which is why I was a little scared even though I have a letter from HR too but that does not have job duties in it.

Please guide on this.

 

[InfoSeeker12]

Thank a lot infoseeker. but what Im concerned about is that CIC checklist document says that the letter should be from former Manager/Officer/Supervisor which is why I was a little scared even though I have a letter from HR too but that does not have job duties in it.

Please guide on this.

First. Why are you scared? You are not asking some family friend to sign on a letter and then forge the document.

You are getting the letter from the current employee in the company who might have supervised you, perhaps not on all of the tasks, but some tasks. Right?

Secondly, you are not planning to include any other tasks than what you were actually doing. Right? You are not saying on your CV that you were General Manager, when you were actually just a rep. So if you are not doing any of those things you have 100% no reason to be scared.

Make sure that you include all the duties that were in your original contract. Of course, add anything additional that you did in your job.

What's the worst thing that can happen? The cic officer somehow calls the HR division of your firm and finds out your real manager. What will he check with him? Your title, salary and your job duties. If you wrote all those honestly - then nothing to worry about. To make it worry-proof, add the copy of your contract with your application and also that HR letter!!

You've got nothing to worry!

 

[waqas11]

Thanks a lot again.

but the contract letter does not have the duties in it. It only has the title, salary and vacation information. Its also unsigned, the one that they sent me when I got the job.

 

[InfoSeeker12]

Thanks a lot again.

but the contract letter does not have the duties in it. It only has the title, salary and vacation information. Its also unsigned, the one that they sent me when I got the job.

As long as any information does not contradict another information, its fine. If its supporting, thats cool. But if you can put all that information from the contract letter to the main letter your supervisor will sign, that will be best. I had the same thing done. All info from the company on a 3 page detailed letter on company letter head. CIC never called my employer!