Multiple entries for the same employer in the work history section

[computerscience23]

Hello! I have a question about my work history. I worked for an employer from May 2021 to May 2023, including two months of remote work from India. To avoid counting these two months for the ITA, I initially created two entries: one from May 2021 to October 2022 and another from January 2023 to April 2023.

Now, there are two document upload placeholders for the same work experience. Can I change the work history to May 2021 to May 2023 and explain in the client information section?

I've completed two years of CEC with another employer, so my work experience is sufficient. Wondering if it's better to have just one entry to avoid uploading the same set of documents twice.

 

[canadasj]

Hi @computerscience23

So, I believe you have your work experience entries look like:

1. May 2021 - Oct 2021 Canada Employer 1 (6 months)
2. Nov 2021 - Dec 2021 India Employer 1 (2 months)
3. Jan 2022 - May 2023 Canada Employer 1 (17 months)
4. Jun 2023 - Current Canada Employer 2 (7 months)

Is that right? If you did the above way, that is the correct representation.

You shouldn't show a single record as work experience outside Canada doesn't count towards CEC, and if you create a single entry those months will get counted, creating confusion.

For Employer 1

• Upload the same experience/job duties letter in all 1-3 entries.
• Offer letter with 1 entry
• Paystubs matching those specific months for all 1-3 entries e.g., for 1 entry show paystubs from May 2021 - Oct 2021
• T4 for specific years. e.g., 2021 T4 with 1 & 2, 2022/2023 T4 with 3 entry
• Any other promotion letter/hike letter corresponding with those months
• For 2 entry, you can mention in your LOE that since you worked remotely, you have not shown it as Canadian experience though you were paid in Canada

 

[computerscience23]

Hi @computerscience23

So, I believe you have your work experience entries look like:

1. May 2021 - Oct 2021 Canada Employer 1 (6 months)
2. Nov 2021 - Dec 2021 India Employer 1 (2 months)
3. Jan 2022 - May 2023 Canada Employer 1 (17 months)
4. Jun 2023 - Current Canada Employer 2 (7 months)

Is that right? If you did the above way, that is the correct representation.

You shouldn't show a single record as work experience outside Canada doesn't count towards CEC, and if you create a single entry those months will get counted, creating confusion.

For Employer 1

• Upload the same experience/job duties letter in all 1-3 entries.
• Offer letter with 1 entry
• Paystubs matching those specific months for all 1-3 entries e.g., for 1 entry show paystubs from May 2021 - Oct 2021
• T4 for specific years. e.g., 2021 T4 with 1 & 2, 2022/2023 T4 with 3 entry
• Any other promotion letter/hike letter corresponding with those months
• For 2 entry, you can mention in your LOE that since you worked remotely, you have not shown it as Canadian experience though you were paid in Canada

Thanks for your reply. This is what I have:

1. May 2021 - Oct 2022 Canada Employer 1 (17 months 25 days)
2. January 2023 - April 2023 Canada Employer 1 (3 months 17 days)
3. August 2023 - Present Canada Employer 2 (4 months)

I have not added any entry for the period I worked remotely from India. But now since I've completed 2 years of CEC experience, I am thinking it doesn't make sense to have separate entries for employer 1 as I would have to upload same set of documents twice. Does that make sense?

 

[canadasj]

ok,

I think your entries are good. I understand you will be uploading the same experience letter but different paystubs /tax documents, etc. for two different periods. So very similar document for two different entries, but that's fine. It accurately reflects your details.

Even though you are not showing India remote work experience in Work History, you will need to mention that in your Personal History post-ITA.

 

[computerscience23]

ok,

I think your entries are good. I understand you will be uploading the same experience letter but different paystubs /tax documents, etc. for two different periods. So very similar document for two different entries, but that's fine. It accurately reflects your details.

Even though you are not showing India remote work experience in Work History, you will need to mention that in your Personal History post-ITA.

Yeah I have already mentioned that in my personal history section. But still it feels a bit weird to upload same set of documents twice. T4s and NOAs are only available for 2021 and 2022. Only pay-slips will be different I guess.

Why can’t I just mention that excluding the remote work from India, I’ve completed 2 years of CEC experience and to avoid uploading same docs twice, I’ve merged the experience for employer 1.

 

[canadasj]

In the end, it's your decision how you want to present your application to the officer who is reviewing your application.

You should just think:

• How easy will it be for the officer to understand when reviewing your records and corresponding proof
• If you are presenting data to an officer in a certain way, and you feel it may confuse. So, always add a Letter of Explanation covering that confusing point

I feel that one should try to keep a post-ITA profile submission similar to a pre-ITA profile unless there is a need to modify certain things and make sure to explain in the Letter of Explanation why you are doing those changes.

It's always a good idea to consult with an immigration lawyer recommended by IRCC.

 

[computerscience23]

In the end, it's your decision how you want to present your application to the officer who is reviewing your application.

You should just think:

• How easy will it be for the officer to understand when reviewing your records and corresponding proof
• If you are presenting data to an officer in a certain way, and you feel it may confuse. So, always add a Letter of Explanation covering that confusing point

I feel that one should try to keep a post-ITA profile submission similar to a pre-ITA profile unless there is a need to modify certain things and make sure to explain in the Letter of Explanation why you are doing those changes.

It's always a good idea to consult with an immigration lawyer recommended by IRCC.

I agree with you. Initially, I didn't change anything in the work history section as it clearly shows I am not claiming any CEC points for the period I worked outside of Canada. I also added an explanation in the LOE saying I have created two entries for the same employer to avoid claiming points for the period I worked outside for Canada and hence, uploading the same set of documents for both placeholders. Do you think that's okay and I am overthinking that uploading the same document set is not okay?

 

[canadasj]

Yeah, that's good. You are just overthinking imo.

I can give you my example:

• Employer 1 - Designation 1 - Country 1 - Time Period
• Employer 1 - Designation 2 - Country 1 - Time Period
• Employer 1 - Designation 2 - Country 2 - Time Period
• Employer 1 - Designation 3 - Country 2 - Time Period

I uploaded the same experience/job duties letter for 4 entries with only the last Designation 3 mentioned in the letter, along with time period specific paystubs/tax documents/ promotion letters/hike letters for each entry.

 

[computerscience23]

Thanks @canadasj. It makes sense and now I feel more comfortable uploading same set of documents twice as it clearly states my work history without claiming any unnecessary points.

One more quick question about address history. In one situation, my lease ended on the 27th of a month, and the new lease started on the 8th of the next month, creating a gap of ~12 days. During this period, I was traveling, supported by my travel history. Should I include my travel address for those 12 days, or should I adjust the dates to eliminate the gap?

 

[canadasj]

Hi @computerscience23

Sorry, I cannot make a recommendation on what you should do.

My understanding is that address history corresponds to where you reside, and is your primary contact address.

• I didn't consider the following scenarios for address history:
  • Address related to tourism (e.g. visiting some place or someone and staying at a hotel / airbnb / relative home )
  • Address at the country of citizenship if it is not the country of residence (when visiting family at home country but one works overseas)
    • Maybe an exception could be if someone works for a few months from the country of citizenship though they are still a resident of another country (it was not my case, I am just adding a scenario)
• I did consider a temporary address for address history when:
  • Relocating from one place to another. One stays temporarily initially at some place before finding a permanent place to live.

You will need to make your own decision, on how to present information for your scenario, or you can always consult an immigration lawyer recommended by IRCC.

 

[computerscience23]

Makes sense. Thank you! It seems like for one particular scenario when my lease ended 12 days early, I had no address. So, I should be putting my traveling address rather than leaving gaps. Because in this case, I am not lying at all. Just telling the truth.

 

[computerscience23]

One last question @canadasj. Do you think I am overthinking about this?

So, my job at employer 1 ended on May 4, 2023. In the express entry profile, I said the job ended in April, 2023 because I only worked 4 days in May, 2023 and didn't want to claim points.

In personal activities, I have added May 2021 to April 2023 - Employer 1 and May 2023 to July 2023 - Unemployed.

Do you think that's okay? Or now I should be changing the end month in the work history section to May 2023 instead to April 2023?

 

[canadasj]

Hi @computerscience23

I have always provided exact dates or corresponding month-years where the exact date option was not available.

If I am not claiming something, I did make an entry in that manner.

Example:​

Consider this scenario, I moved to Canada in Aug and started studying in Sep but I was also on paid leave with my employer for a few months before resigning.​

​

My entries looked:​

​

• Work History
  • Employer 1 - Designation 1 - Country 1 - Duration (Jan - Aug)
    • Actual Employment Duration (Jan - Oct)
    • The letter from Employer 1 also states the duration (Jan - Oct)
• Personal History
  • Employer 1 - Designation 1 - Country 1 - Duration (Jan-Aug)
  • Employer 1 - Designation 1 - Country 1 - Duration (Sep-Oct)
  • University 1 - Education - Country 2 (Canada) - Duration (Sep-Aug next yr)

​

Now,​

I mentioned in the letter of explanation that since I moved to Canada for my Studies, there is an overlap in my employment with my studies but since I was on paid leave I am not claiming points and only providing employment details (Sep-Oct) in my personal history even though my letter from employer mentions duration (Jan-Oct).​

So, decide how you want to present your data, and you can always add a letter of explanation to highlight the specific scenario that an officer may question and you can try to address that in advance rather for them to make an assumption.

 

[computerscience23]

Hi @computerscience23

I have always provided exact dates or corresponding month-years where the exact date option was not available.

If I am not claiming something, I did make an entry in that manner.

Example:​

Consider this scenario, I moved to Canada in Aug and started studying in Sep but I was also on paid leave with my employer for a few months before resigning.​

​

My entries looked:​

​

• Work History
  • Employer 1 - Designation 1 - Country 1 - Duration (Jan - Aug)
    • Actual Employment Duration (Jan - Oct)
    • The letter from Employer 1 also states the duration (Jan - Oct)
• Personal History
  • Employer 1 - Designation 1 - Country 1 - Duration (Jan-Aug)
  • Employer 1 - Designation 1 - Country 1 - Duration (Sep-Oct)
  • University 1 - Education - Country 2 (Canada) - Duration (Sep-Aug next yr)

​

Now,​

I mentioned in the letter of explanation that since I moved to Canada for my Studies, there is an overlap in my employment with my studies but since I was on paid leave I am not claiming points and only providing employment details (Sep-Oct) in my personal history even though my letter from employer mentions duration (Jan-Oct).​

So, decide how you want to present your data, and you can always add a letter of explanation to highlight the specific scenario that an officer may question and you can try to address that in advance rather for them to make an assumption.

Are we allowed to make changes post ITA as long as those changes don't impact the CRS score at all? For instance, if I change the end date from April 2023 to May 2023, there is no difference in CRS score at all. All the documents also support the May 2023 end date. What do you think?

 

[canadasj]

One can always make changes post-ITA, some changes impact scores, so one has to be careful to meet ITA cut-off eligibility.

Just add in a letter of explanation about what change you made and why you made the change.