IQAS Guide for ECA (Name Difference) - IOBM SSUET KARACHI PAKISTAN

[alizaidi]

Detailed Steps of IQAS:

I had two degrees which I wanted to assess from IQAS:

BACHELORS OF COMPUTER ENGINEERING
SIR SYED UUNIVERSITY OF ENGINEERING AND TECHNOLOGY aka (SSUET)

MASTERS OF BUSINESS ADMINISTRATION
INSTITUE OF BUSINESS MANAGEMENT aka (CBM/IoBM)

Applying online and payment of fees:

I created an account on IQAS website and completed online form (iqas.work.alberta.ca/eca#/)

Before starting this you need to have your school, college and universities' documents with you.

You need to have your debit/credit card with you (IQAS accepts Visa, MasterCard, American Express, Debit or Interac), I used Mastercard Credit Card.

It will take around 15-30 minutes to complete the application.

After submitting your application, you must get notification email with the application form and document checklist attached.

IQAS reference number is "Application Id" in your email. It is also mentioned in the application form (Bottom left corner of each page)

Reference number is important, note it down as it must be mentioned in the transcript request forms which you will submit in universities for the degree/transcript verification.

Visiting and getting sealed envelope from IoBM:

Download the Transcript request form from IQAS website and fill your part/section. (alberta.ca/documents/IQAS/academic-records-request-form.pdf)

Email the filled form to "transcripts.grades@iobm.edu.pk". Do not forget to enter (Application Id/Reference Number) in the form

I brought color copies of my transcript (1) and degree (1) with original transcript and degree of my MBA

I visited transcript office which is adjacent to M.S Sabina room.

Request the representative to verify your copies and fill the form which you sent via email earlier.

He will verify (stamp) your degrees, fill and print the form. You must sign the form and write the date on the form. After that, he will accompany you to MS Sabina office to have her signature on the form.

You will have to submit 50 RS in finance department for the IoBM official seal. Get the receipt and get back to MS Sabina office, the assistant will then show you signed forms and stamps, check the information carefully as they are going to be sealed now. Give receipt to the MS Sabina assistant and he will seal the envelope containing:

Your verified color copy of transcript
Your verified color copy of degree
Transcript request form (IQAS)

Visiting and getting sealed envelope from SSUET:

Download the Transcript request form from IQAS website and fill your part/section. (alberta.ca/documents/IQAS/academic-records-request-form.pdf)

Print a copy of the form. Do not forget to enter (Application Id/Reference Number) in the form. Sign it and write the date on the form.

I brought color copies of my transcript (1) and degree (1) with original transcript and degree of my BS (CE). In addition to this, you must bring your SSC-matric certificate copy.

Visit SSUET examination department and ask for a request-sealed-form. Also, ask the verification fees of per document although it must be in the request form.

Go inside the examination department to meet MS. Sumera and show her your original degree, transcript and filled form. She will compare the information on the form + degree, and will give you go ahead to submit your documents at the counter.

Fill the SSUET verification request form. Collect the voucher from the examination department and pay the fees in university' bank.

You must now have the following documents:

Color copy of your transcript
Color copy of your degree
Copy of your SSC-matric certificate
Transcript request form (IQAS)
Verification request form (SSUET)
Paid Voucher

Submit them to the examination counter and get the receipt, receipt will show that the working time for the verification is 15 days although it can be done in a week if you request them to have them sooner.

Mailing the documents to IQAS:

Print the application form as it is which you received after payment, sign and write date on it.

Fill the document checklist and print it out too.

Make color copies of your transcripts and degrees.

Now you will have these documents with you:

Application form (received from IQAS after payment) Print it and sign it
Document checklist form (received from IQAS after payment) Filled and print it.
Color copy of your transcript/s
Color copy of your Degree/s
Color copy of your SSC-matric certificate (Optional)
Color copy of your HSC-inter certificate (Optional)
Color copy of your passport (First four pages)
Sealed envelope of IoBM
Sealed envelope of SSUET

Now send them all to the address mentioned in the application form.

Note:

Matric inter certificates were optional, I sent them anyways.

Verification of university degrees are optional too, I sent them anyways.

I was worried about my name difference, as I have the following scenario:
My name was "Syed Jon Doe Zaidi" on my passport and CNIC. However, my name in all educational documents were "Jon Doe". I created an affidavit on 100 rupees stamp paper in which I mentioned that both are same persons and sent this with my all documents too.

I also mentioned in the checklist document that my universities asked me to send sealed envelopes on their behalf and IQAS can contact the universities to verify this.

Timelines:

Documents submitted at Fed ex: 21 Jan, 2016
Documents delivered to IQAS: 25 Jan, 2016
First confirmation email from IQAS: 26 Jan, 2016
Second confirmation email from IQAS: Feb 10, 2017 (Got the ECA results. Attached online certificate in a PDF form)
Documents dispatched from IQAS: Feb 10, 2017
Documents delivered to me: Have not given me any tracking number (Who cares, I can submit my profile, right?)

Results of ECA:
BS SSUET (Pak) = four year bachelor degree (Canada)
MBA CBM (Pak) = Master of business administration degree (Canada)

 

[mzeeshanvs]

hi, thanks for sharing your experience.

you can create your profile if you have the reference number on your ECA email.

I also have 2-3 questions.

> the University of Karachi refused to sign the academic request form but they give me sealed envelope is it ok to send documents without the academic request form.
> is it mandatory to send the color copy in sealed envelope? i used normal photocopy
> I only sealed my transcripts, as it is mention that transcript need to be sent by awarding institution is that okay ?

kindly give your suggestion

 

[Dream-mer]

Thanks for the detailed process explanation! Just a question though.

1) Do we have to attest the degree/marksheet photocopy from HEC as well or just university verification is sufficient?

2) Instead of filling the academic request form on computer, can we just print out the form and fill it by hand?

Thanks!

 

[alizaidi]

Thanks for the detailed process explanation! Just a question though.

1) Do we have to attest the degree/marksheet photocopy from HEC as well or just university verification is sufficient?

2) Instead of filling the academic request form on computer, can we just print out the form and fill it by hand?

Thanks!

1. No no need to go from HEC. If university is recognized through HEC then just send the sealed envelopes from the university.

2. You MUST fill your part in the form. The rest of the form can be either typed or filled by university administration. One university of mine received my email and filled the form however other university typed it because they do not entertain these type of requests in email.

 

[Ascent]

From where you Notarize? I am having a similar situation and HEC has denied to verify my document and they r saying that correct the name in all document from Matric untill the Bachelors Degree.

Pl help it is urgent..!!

 

[alizaidi]

From where you Notarize? I am having a similar situation and HEC has denied to verify my document and they r saying that correct the name in all document from Matric untill the Bachelors Degree.

Pl help it is urgent..!!

What is the problem in name actually? Can you all please tell what is your problem in mae exactly?

You can go to any notary. I went to civic centre near mashrik cente. There are so many shops there.

 

[Ascent]

Actually the father name is not complete in all degrees in relation to CNIC.

The person's father has 3 name on CNIC and only 2 are mention on the degree certificates (From Matric Until Bachelors)

They ask for affidavit but the lawyer said that this process is now obsoleted.

 

[alizaidi]

Ummm. Let me be very honest here. I really did not want to change my names in my documents as I have given my Ielts too, here was my case:

My name was in Matric | Inter | Bachelors | Masters degrees and transcripts were:

"John Doe"

My name in CNIC | IELTS and passport was:

"Syed John Doe Zaidi"

Father name was same in all documents. In IQAS certificate father name is not mentioned and in my opinion, they will be least bothered in fathers name. I called them and they said they will write my passport name on my certificate although they wrote only "ZAIDI, John Doe" So I had created my profile and in pool already. I have a plan to give that same affidavit again to CIC as imagine if i had changed my name in all my educational documents how will I make sure that all my salary slips offer letter etc have same name? Some have my name as John Doe and some has Syed John Doe Zaidi. So I took a risk and went for IQAS and ignored HEC.

You have 2 options either to change names in all documents and go with all these hectic process or go with IQAS and just give them the affidavit of your father's name with it. IQAS will refund your money if they will have any objection with your father name that's what I confirmed with them. But I would highly recommend you to check on this forum that if CIC has raised any objection in cases like you as I was least bothered to check as I was in a hurry and took risk. I am going to HEC coming week and will update what will happen there

 

[Ascent]

Thanks a lot for the prompt reply, as I have the same take on this issue, that we must ignore HEC .

But as the documents r not mine so I can only suggest.

 

[fatani]

Ummm. Let me be very honest here. I really did not want to change my names in my documents as I have given my Ielts too, here was my case:

My name was in Matric | Inter | Bachelors | Masters degrees and transcripts were:

"John Doe"

My name in CNIC | IELTS and passport was:

"Syed John Doe Zaidi"

Father name was same in all documents. In IQAS certificate father name is not mentioned and in my opinion, they will be least bothered in fathers name. I called them and they said they will write my passport name on my certificate although they wrote only "ZAIDI, John Doe" So I had created my profile and in pool already. I have a plan to give that same affidavit again to CIC as imagine if i had changed my name in all my educational documents how will I make sure that all my salary slips offer letter etc have same name? Some have my name as John Doe and some has Syed John Doe Zaidi. So I took a risk and went for IQAS and ignored HEC.

You have 2 options either to change names in all documents and go with all these hectic process or go with IQAS and just give them the affidavit of your father's name with it. IQAS will refund your money if they will have any objection with your father name that's what I confirmed with them. But I would highly recommend you to check on this forum that if CIC has raised any objection in cases like you as I was least bothered to check as I was in a hurry and took risk. I am going to HEC coming week and will update what will happen there

I have sent you a PM please check your inbox.


Well I have a question. If IQAS is not bothered by father name and the applicant name is same it is necessary to make affidavit then? And if anyone decide to make an affidavit so will his father make affidavit for his name or will the applicant make the affidavit for his name with father name? As in your case your name was not matching but what to do for father's name?

 

[alizaidi]

I have sent you a PM please check your inbox.


Well I have a question. If IQAS is not bothered by father name and the applicant name is same it is necessary to make affidavit then? And if anyone decide to make an affidavit so will his father make affidavit for his name or will the applicant make the affidavit for his name with father name? As in your case your name was not matching but what to do for father's name?

Obviously his father has to have an affidavit not the applicant. It is recommended to have an affidavit because father name is in all documents. I will send you an affidavit sample once I am free, the same affidavit can be used for his father.

 

[Dream-mer]

1. No no need to go from HEC. If university is recognized through HEC then just send the sealed envelopes from the university.

2. You MUST fill your part in the form. The rest of the form can be either typed or filled by university administration. One university of mine received my email and filled the form however other university typed it because they do not entertain these type of requests in email.

Thanks man! Had everything ready and was just about to start WES procedure. Then read your post and switched to IQAS!

 

[alizaidi]

Thanks man! Had everything ready and was just about to start WES procedure. Then read your post and switched to IQAS!

Once you get the IQAS certificate do not forget to share your feedback here. Help others

 

[Ascent]

Obviously his father has to have an affidavit not the applicant. It is recommended to have an affidavit because father name is in all documents. I will send you an affidavit sample once I am free, the same affidavit can be used for his father.

If father is not there then???? Any work around?

 

[Dream-mer]

Once you get the IQAS certificate do not forget to share your feedback here. Help others

Definitely. And feedback should not stop on getting IQAS certificate. Should be sharing experiences of the rest of the procedures as well!