Help with Organizing/Sending the Application

[Nunuc]

Hi,

I've seen some pretty elaborate setups here about how people went about compiling and organizing their application. Still a few things are unclear.

What we have organized at the moment is as following:

One envelope for the Sponsor's forms and One envelope for the Principal Applicant. These are being mailed together to Mississauga.
All additional sheets of paper and evidence are attached by paper clip to the corresponding form - for example IMM 5540 has my wife's letter about plans to reestablish attached to it as well as printouts of job searches, apartment searches, letters from friends and family knowing of our desire to move to Canada and settle there.

Is this how they want it or do they prefer to have two envelopes just with forms with additional envelopes listing additional materials? Some of the materials overlaps - for example we have included from both sets of families about our relationship and plan to move to Canada with my wife's application. There are none in mine as Principal Applicant. Is this a problem? Will CIC Mississauga send my wife's additional material to Vienna for PR processing or do I have to reorganize everything?

Photo's - we have included about 30 photos with our application. Is it better to split them and have some in the Sponsor's envelope and some in the Principal Applicant's or do you think it is better to have a separate envelope just for photo's.

Finally, only the Prinicipal Applicant is asked to provide information about children. Our baby daughter is a Canadian citizen. Is it enough to just attach her birth certificate and Canada Citizenship certificate with the Prinicipal Applicants documents or do they need to be copied in the Sponsor's envelope as well?

Thank you for all your help.

 

[Christoph100]

Hi,

I've seen some pretty elaborate setups here about how people went about compiling and organizing their application. Still a few things are unclear.

What we have organized at the moment is as following:

One envelope for the Sponsor's forms and One envelope for the Principal Applicant. These are being mailed together to Mississauga.
All additional sheets of paper and evidence are attached by paper clip to the corresponding form - for example IMM 5540 has my wife's letter about plans to reestablish attached to it as well as printouts of job searches, apartment searches, letters from friends and family knowing of our desire to move to Canada and settle there.

Is this how they want it or do they prefer to have two envelopes just with forms with additional envelopes listing additional materials? Some of the materials overlaps - for example we have included from both sets of families about our relationship and plan to move to Canada with my wife's application. There are none in mine as Principal Applicant. Is this a problem? Will CIC Mississauga send my wife's additional material to Vienna for PR processing or do I have to reorganize everything?

Photo's - we have included about 30 photos with our application. Is it better to split them and have some in the Sponsor's envelope and some in the Principal Applicant's or do you think it is better to have a separate envelope just for photo's.

Finally, only the Prinicipal Applicant is asked to provide information about children. Our baby daughter is a Canadian citizen. Is it enough to just attach her birth certificate and Canada Citizenship certificate with the Prinicipal Applicants documents or do they need to be copied in the Sponsor's envelope as well?

Thank you for all your help.

One copy of everything should be fine.
Set up your application as you like, CIC will take it all apart and set it up they way they would like.
We had set up our application package as separated by subject we had 7 large envelopes by the time we were done with it. (was overkill but I felt better about it having it set this way)

 

[Nunuc]

So CIC will look at everything and not just the Sponsor's forms when we mail it in? That is a relief because it means that they will then probably just forward everything to Vienna as well.

Thanks a lot.

 

[Christoph100]

So CIC will look at everything and not just the Sponsor's forms when we mail it in? That is a relief because it means that they will then probably just forward everything to Vienna as well.

Thanks a lot.

Yes however keep your fingers crossed that CIC fwds everything that needs to be fwd to Vienna.. We had a request from Manila for some documents that were sent with the original application...they either kept it in Mississauga or forgot to send them to Manila. All has been received now by Manila tho I made sure of it when I visited my wife in Thailand this month.

 

[Nunuc]

I guess that depends on their own competence rather than the way we pack everything since they will unpack it all once it reaches Mississauga. I guess it is more important to have copies of everything on standby should something fail to materialise.

One last question - the 8 Immigrant photo's they're requesting, since they can't be sent in the little plastic folder the photographer gives them in, is it OK to put them in a small envelope? I know photo's are supposed to be loose but these are small and would end up all over the big envelope.

 

[scylla]

Absolutely - go ahead and put the photos in a small envelope. This is what we did as well to keep them together.

 

[Christoph100]

Same as we did here took the immigration photos and put them in a small envelope but then put them in the main envelope that contains the other photos.

One thing we did is to be sure we listed the contents of every envelope on the outside of them.
I am sure it is not needed but again makes us feel all warm and fuzzy inside thinking were are being helpful in someway. ;D

 

[Nunuc]

Yes, we are also writing the contents on the envelope.

I guess it simplifies things to do it as I originally planned - just clipping everything to the relevant form. So all letters and evidence for IMM 5540 are clipped with the form and so on. I think it will make it easier for them as they don't have to go through the Supporting Evidence/Documents envelope but that is just my theory.

I am also leaning towards getting the photo's in with my (Principal Applicant) envelope as that is where they are requested (Sponsor is never asked to provide evidence). Maybe put the evidence photo's in a medium envelope and then put it all in the big Principal Applicant envelope is the easiest.

Can't wait to mail this on Monday. 4 months of research and document hunting across 4 continents will finally (hopefully!) be at an end

 

[Christoph100]

Its a good feeling when you send it off...Do try to send it by courier its more then worth the cost. We sent ours by express post and it seems Canada post is having problems updating delivery and getting people worried that things are lost.

 

[Nunuc]

After spending nearly 3 months waiting for the South African and Zimbabwean police certificates, I am not gambling with a Balkan post office delivering the package Maybe I would be less enthusiastic about using DHL if our application was the size of some I've seen here (in thousands of pages) but we feel the case itself is quite straightforward and that we tick all the boxes. The biggest worry is making it presentable/not forgetting something and how to survive the long processing wait...

 

[rhcohen2014]

The biggest worry is making it presentable

i wouldn't stress too much about this part. our application was handwritten and sent in 1 envelope. the sponsor's app was clipped together, the applicant's app was clipped together and they both were clipped to the "Relationship proof". any additional pages were clearly identified and inserted behind the page of the form it belonged to. "please see additional sheet" was all that was written to identify extra pages. our "relationship proof was photocopies and powerpoint slides of color photos and FB screenshots. our only issue was that we forgot a form, and it delayed SA slightly. otherwise, our process was quite smooth. CIC doesn't care if it looks pretty, or how it's organized (and it won't stay that way for long), they care about whether the information is complete, truthful and makes sense.