Procedural Fairness Letter

[xycan]

A PFL means that they are ready to refuse your app and you have one last chance to change their mind. Take full responsibility for the error and apologize.

Hi canuck_in_uk, could you please help... I am convinced that you are very professional in your prior replies. Please help.

 

[canuck_in_uk]

Hi friends, I know I am a bit desperate to post so many information of ours here, but we are really innocent in this case and as most of you guys here, we have spent tremendous amount of time, money and energy. So, please help me by giving your suggestions on my explanation. Any helps will be highly appreciated. thank all you guys so much before I post this important web form to LVO.

My explanation letter's major text content are as below, thank you again:

----------------------
Dear Officer,

I am deeply sorry for making the mistake on answering the question of our past visa application history. The correct answers to this question to both my spouse and me should be ‘Yes’. When I was filling the application, it is very likely that I did not read all the questions carefully, and mistakenly ticked ‘No’ to this question, without proper proof-reading and review until the final submission of our application. We are shocked to learn this information and so much upset for this mistake caused by my carelessness and fully understand your concern of misrepresentation on our application. Please do accept my apology.

We will never intend to misrepresent our information to any immigration authority. As you may find, we were nominated by Saskatchewan Immigrant Nominee Program (SINP) in order to apply for permanent residency. The IMM5669 form is a mandatory document to the Saskatchewan immigration office for applying the SINP program. In April 2018, my spouse and I answered correctly (Yes) to the question 6 d) on refusal history and stated the refusal reasons. Please refer to the following screen-shots (Fig. 1 to Fig. 4) for this part of IMM 5669 forms we submitted to SINP. In order to maintain integrity and honesty, in that form, I had included my last refusal record up to date even I was notified of the refusal decision in just three days.

..............Fig.1 to Fig.4 show here...........


All our submitted SINP application documents have been archived and only retrievable in SINP online portal on:

https://*******

my user ID: ******** .

I would be happy to provide further assistances on obtaining and validating this information should you require. I also attach our previously signed IMM5669 forms (signed on April 9, 2018 for SINP application) for your review. We have not applied for any visa or residency permit / document for any country since the date of signature (April 9, 2018) of that form. I also include the annotated (with red rectangular boxes) screen-shots of the web page contents (Fig. 5 to Fig. 8) from my SINP portal account regarding IMM5669 forms for your information as below.

..............Fig.5 to Fig. 8 show here...........

I fully understand that we must fulfill requirements stipulated in the Immigration and Refugee Protection Act. We have been trying to avoid providing any incorrect information in the application. After submitting our permanent residency application, we realized that we had been in a hasty manner when filling and submitting the profile and application forms without proper reviews and verifications, given during that time, my wife and I had been struggling on balancing between our full-time jobs and parenting / taking care of our very young daughters, with fairly limited babysitting assistances from others. Therefore, we reviewed the online information and our submitted documents many times whenever we can after the submission of our Canada permanent residency application, and we hence did find some mistakes and oversights and immediately responded to the concerned offices through IRCC web form. These mistakes include my spouse’s wrong IELTS report form number, reversed order of my family name and first name, and even one minor typo of my address. However, within my knowledge, from my CIC Express Entry account, answers to ‘Past visa application and refusal history’ and some other questions are not viewable or downloadable from our end once the application is submitted. Please be assured that I would definitely report to IRCC right away if this wrong entry information in my application could be identified.

After receiving your letter, I recalled that this past visa refusal question in the online permanent residency application form may be amongst several others, with terms such as ‘crime conviction’, ‘detention’ and ‘war involvement’ which are not applicable to us. We regret deeply for not being careful enough before submitting our permanent residency application.

As per your request, we have completed a new Schedule A Background Declaration form (IMM 5669), therein personal history / activities and addresses from the age of 18 are declared. On question 6 d) of this form, our visa refusal records are listed and refusal reasons are stated. Please refer to the attached new IMM 5669 form (signed on date March 10, 2019).

Thank you again for the opportunity you gave us and we are really sorry for the extra workload incurred to you and other related officers on processing my case. I sincerely solicit your consideration on removing the tag of ‘misrepresentation concern’ from our case. Please contact me at any time if you need more information.

Yours sincerely,

That's about all you can do.

 

[Peacekeeper87]

O

Guys, I am in a big trouble, do need your kind suggestions:

I and my wife had temporary visa refusal records to Canada and USA. I applied PNP program. In the PNP program, IMM5669 form is required and mandatory. I have stated that we have visa refusal records. Our PNP was approved, that's why we can apply EE here. I guess I was quite careless that after ITA, there was question check box to ask if we have any prior visa refusal history. I can not recall it, but it seems that I wrongly ticked 'No'.

Today, I have received a Procedural Fairness Letter (PFL) from LVO, the letter states that:
Specifically, I have concerns that you misrepresented your and your spouse’s past visa application history. In the application form, both you and your spouse responded No to the questions which asks, have you, or, if you are the principal applicant, any of your family members listed in your application for permanent residence in Canada, ever:
Been refused refugee status, an immigrant or permanent resident visa (including a Certificat de sélection du Québec (CSQ) or application to the Provincial Nominee Program) or visitor or temporary resident visa, to Canada or any other country?

Furthermore, you and your spouse have not declared all of your activities, both educational and work related, since the age of 18.
Please submit a separate and newly completed Schedule A Background Declaration form (IMM 5669) bearing an original signature. You must declare your personal history and addresses from the age of 18 (not only the past 10 years). Do not leave any gaps.

This is defnitely not a misrepresentation, I swear it was caused by my negligence because I was distracted by babysitting my daughters when filling and submitting the form.

What should I do, please help. Any suggestion would be highly recommended.

BTW, today my status entered IP2. But not a smooth way.

Hi friends, I know I am a bit desperate to post so many information of ours here, but we are really innocent in this case and as most of you guys here, we have spent tremendous amount of time, money and energy. So, please help me by giving your suggestions on my explanation. Any helps will be highly appreciated. thank all you guys so much before I post this important web form to LVO.

My explanation letter's major text content are as below, thank you again:

----------------------
Dear Officer,

I am deeply sorry for making the mistake on answering the question of our past visa application history. The correct answers to this question to both my spouse and me should be ‘Yes’. When I was filling the application, it is very likely that I did not read all the questions carefully, and mistakenly ticked ‘No’ to this question, without proper proof-reading and review until the final submission of our application. We are shocked to learn this information and so much upset for this mistake caused by my carelessness and fully understand your concern of misrepresentation on our application. Please do accept my apology.

We will never intend to misrepresent our information to any immigration authority. As you may find, we were nominated by Saskatchewan Immigrant Nominee Program (SINP) in order to apply for permanent residency. The IMM5669 form is a mandatory document to the Saskatchewan immigration office for applying the SINP program. In April 2018, my spouse and I answered correctly (Yes) to the question 6 d) on refusal history and stated the refusal reasons. Please refer to the following screen-shots (Fig. 1 to Fig. 4) for this part of IMM 5669 forms we submitted to SINP. In order to maintain integrity and honesty, in that form, I had included my last refusal record up to date even I was notified of the refusal decision in just three days.

..............Fig.1 to Fig.4 show here...........


All our submitted SINP application documents have been archived and only retrievable in SINP online portal on:

https://*******

my user ID: ******** .

I would be happy to provide further assistances on obtaining and validating this information should you require. I also attach our previously signed IMM5669 forms (signed on April 9, 2018 for SINP application) for your review. We have not applied for any visa or residency permit / document for any country since the date of signature (April 9, 2018) of that form. I also include the annotated (with red rectangular boxes) screen-shots of the web page contents (Fig. 5 to Fig. 8) from my SINP portal account regarding IMM5669 forms for your information as below.

..............Fig.5 to Fig. 8 show here...........

I fully understand that we must fulfill requirements stipulated in the Immigration and Refugee Protection Act. We have been trying to avoid providing any incorrect information in the application. After submitting our permanent residency application, we realized that we had been in a hasty manner when filling and submitting the profile and application forms without proper reviews and verifications, given during that time, my wife and I had been struggling on balancing between our full-time jobs and parenting / taking care of our very young daughters, with fairly limited babysitting assistances from others. Therefore, we reviewed the online information and our submitted documents many times whenever we can after the submission of our Canada permanent residency application, and we hence did find some mistakes and oversights and immediately responded to the concerned offices through IRCC web form. These mistakes include my spouse’s wrong IELTS report form number, reversed order of my family name and first name, and even one minor typo of my address. However, within my knowledge, from my CIC Express Entry account, answers to ‘Past visa application and refusal history’ and some other questions are not viewable or downloadable from our end once the application is submitted. Please be assured that I would definitely report to IRCC right away if this wrong entry information in my application could be identified.

After receiving your letter, I recalled that this past visa refusal question in the online permanent residency application form may be amongst several others, with terms such as ‘crime conviction’, ‘detention’ and ‘war involvement’ which are not applicable to us. We regret deeply for not being careful enough before submitting our permanent residency application.

As per your request, we have completed a new Schedule A Background Declaration form (IMM 5669), therein personal history / activities and addresses from the age of 18 are declared. On question 6 d) of this form, our visa refusal records are listed and refusal reasons are stated. Please refer to the attached new IMM 5669 form (signed on date March 10, 2019).

Thank you again for the opportunity you gave us and we are really sorry for the extra workload incurred to you and other related officers on processing my case. I sincerely solicit your consideration on removing the tag of ‘misrepresentation concern’ from our case. Please contact me at any time if you need more information.

Yours sincerely,

You are the luckiest applicant. This is the very first time I see an applicant being given a second chance to rectify a suspected misrepresentation.
I'm sure it was a mistake, because you clearly mentioned it in your PNP application, and that's probably the reason why the officer is being quite tolerant I must say.
You did well by mentioning in your letter that you obviously had no intention of misrepresenting, as you clearly were open about the refusal in the PNP application.
You said everything that needed to be said in your explanation letter along with your Schedule A IMM5669.
Keep us posted, and wish you all the best.

 

[canuck_in_uk]

O



You are the luckiest applicant. This is the very first time I see an applicant being given a second chance to rectify a suspected misrepresentation.
I'm sure it was a mistake, because you clearly mentioned it in your PNP application, and that's probably the reason why the officer is being quite tolerant I must say.
You did well by mentioning in your letter that you obviously had no intention of misrepresenting, as you clearly were open about the refusal in the PNP application.
You said everything that needed to be said in your explanation letter along with your Schedule A IMM5669.
Keep us posted, and wish you all the best.

?

The forum is full of such situations. Whenever there is suspected misrepresentation in a PR app, IRCC sends a Procedural Fairness letter.

 

[xycan]

O



You are the luckiest applicant. This is the very first time I see an applicant being given a second chance to rectify a suspected misrepresentation.
I'm sure it was a mistake, because you clearly mentioned it in your PNP application, and that's probably the reason why the officer is being quite tolerant I must say.
You did well by mentioning in your letter that you obviously had no intention of misrepresenting, as you clearly were open about the refusal in the PNP application.
You said everything that needed to be said in your explanation letter along with your Schedule A IMM5669.
Keep us posted, and wish you all the best.

Thank you so much, after reading your message, I am feeling much better

 

[xycan]

?

The forum is full of such situations. Whenever there is suspected misrepresentation in a PR app, IRCC sends a Procedural Fairness letter.

I agree with you on this. However, this is really a signal that the VO is ready to refuse. Misrepresentation is already there, the only thing we can do is to convince him/her that it's not a deliberate/willful one, but a mistake.

 

[xycan]

Hi Guys,
I submitted the response of the PFL to LVO yesterday, through CSE web form.

My LVO is HKVO, after I submitted the document, I did not receive an automatic reply. I would like to send to CIC headquarter again about this to confirm it's really been received. Do you think this is good to do?

I have another concern, given I have uploaded five documents, and the total file size limit of CSE is 3.5 Mb, therefore I had to compress the PDF file in order to make it just 3.49 Mb to go. However, the image in the PDF files are little blurred (but still recognizable from my naked eyes), due to compression of the image content.

Any good suggestions from you guys are highly appreciated. Thanks.

 

[hodari]

As long as your pdf has a DPI of over 100, it's acceptable.

I had to compress my bank statements, and it was a bit blurry too but I got my gcms notes last week and eligibility recommended passed.

 

[xycan]

As long as your pdf has a DPI of over 100, it's acceptable.

I had to compress my bank statements, and it was a bit blurry too but I got my gcms notes last week and eligibility recommended passed.

Thank you. I would anyway raise a CSE to ask about this. I do think it's our right to ask things about our applications, as long as we do not push to ask things may bother them.

 

[hodari]

Yes, that should be acceptable. But CIC can be slow to respond and it is their official recommendation:

• If you have images, save them with a resolution of 96 DPI (dots per inch).

See: http://www.cic.gc.ca/english/helpcentre/answer.asp?qnum=1213&top=23

 

[xycan]

Yes, that should be acceptable. But CIC can be slow to respond and it is their official recommendation:

• If you have images, save them with a resolution of 96 DPI (dots per inch).

See: http://www.cic.gc.ca/english/helpcentre/answer.asp?qnum=1213&top=23

Thank you. I guess it's not because of DPI. Actually I scanned the documents in a quite good resolution of 300 DPI. However due to the total file size limit, I used the software provided by Adobe Acrobat to compress it. I shall say, it's hard to say what is the DPI, given image compression algorithms have been applied on the included images, therefore the images get blurry while size become minimized.

 

[hodari]

Thank you. I guess it's not because of DPI. Actually I scanned the documents in a quite good resolution of 300 DPI. However due to the total file size limit, I used the software provided by Adobe Acrobat to compress it. I shall say, it's hard to say what is the DPI, given image compression algorithms have been applied on the included images, therefore the images get blurry while size become minimized.

Yes, compression works by reducing the DPI of the original.

 

[xycan]

Yes, compression works by reducing the DPI of the original.

Thank you

 

[Peggy11]

Hi friends, I know I am a bit desperate to post so many information of ours here, but we are really innocent in this case and as most of you guys here, we have spent tremendous amount of time, money and energy. So, please help me by giving your suggestions on my explanation. Any helps will be highly appreciated. thank all you guys so much before I post this important web form to LVO.

My explanation letter's major text content are as below, thank you again:

----------------------
Dear Officer,

I am deeply sorry for making the mistake on answering the question of our past visa application history. The correct answers to this question to both my spouse and me should be ‘Yes’. When I was filling the application, it is very likely that I did not read all the questions carefully, and mistakenly ticked ‘No’ to this question, without proper proof-reading and review until the final submission of our application. We are shocked to learn this information and so much upset for this mistake caused by my carelessness and fully understand your concern of misrepresentation on our application. Please do accept my apology.

We will never intend to misrepresent our information to any immigration authority. As you may find, we were nominated by Saskatchewan Immigrant Nominee Program (SINP) in order to apply for permanent residency. The IMM5669 form is a mandatory document to the Saskatchewan immigration office for applying the SINP program. In April 2018, my spouse and I answered correctly (Yes) to the question 6 d) on refusal history and stated the refusal reasons. Please refer to the following screen-shots (Fig. 1 to Fig. 4) for this part of IMM 5669 forms we submitted to SINP. In order to maintain integrity and honesty, in that form, I had included my last refusal record up to date even I was notified of the refusal decision in just three days.

..............Fig.1 to Fig.4 show here...........


All our submitted SINP application documents have been archived and only retrievable in SINP online portal on:

https://*******

my user ID: ******** .

I would be happy to provide further assistances on obtaining and validating this information should you require. I also attach our previously signed IMM5669 forms (signed on April 9, 2018 for SINP application) for your review. We have not applied for any visa or residency permit / document for any country since the date of signature (April 9, 2018) of that form. I also include the annotated (with red rectangular boxes) screen-shots of the web page contents (Fig. 5 to Fig. 8) from my SINP portal account regarding IMM5669 forms for your information as below.

..............Fig.5 to Fig. 8 show here...........

I fully understand that we must fulfill requirements stipulated in the Immigration and Refugee Protection Act. We have been trying to avoid providing any incorrect information in the application. After submitting our permanent residency application, we realized that we had been in a hasty manner when filling and submitting the profile and application forms without proper reviews and verifications, given during that time, my wife and I had been struggling on balancing between our full-time jobs and parenting / taking care of our very young daughters, with fairly limited babysitting assistances from others. Therefore, we reviewed the online information and our submitted documents many times whenever we can after the submission of our Canada permanent residency application, and we hence did find some mistakes and oversights and immediately responded to the concerned offices through IRCC web form. These mistakes include my spouse’s wrong IELTS report form number, reversed order of my family name and first name, and even one minor typo of my address. However, within my knowledge, from my CIC Express Entry account, answers to ‘Past visa application and refusal history’ and some other questions are not viewable or downloadable from our end once the application is submitted. Please be assured that I would definitely report to IRCC right away if this wrong entry information in my application could be identified.

After receiving your letter, I recalled that this past visa refusal question in the online permanent residency application form may be amongst several others, with terms such as ‘crime conviction’, ‘detention’ and ‘war involvement’ which are not applicable to us. We regret deeply for not being careful enough before submitting our permanent residency application.

As per your request, we have completed a new Schedule A Background Declaration form (IMM 5669), therein personal history / activities and addresses from the age of 18 are declared. On question 6 d) of this form, our visa refusal records are listed and refusal reasons are stated. Please refer to the attached new IMM 5669 form (signed on date March 10, 2019).

Thank you again for the opportunity you gave us and we are really sorry for the extra workload incurred to you and other related officers on processing my case. I sincerely solicit your consideration on removing the tag of ‘misrepresentation concern’ from our case. Please contact me at any time if you need more information.

Yours sincerely,

Hi i just wanted to know what happend cuz the same thing happened to me

 

[xycan]

Hi i just wanted to know what happend cuz the same thing happened to me

All you can do is to write an explanation letter, with sincere and apologizing attitude, and pray for the best.